1. Presented by: Benefits Systems Support

2. Getting Started ê Open Powerpoint, create a blank presentation. ê Select a style for your first slide from the Slide Layout box.

3. Presented by: Benefits Systems Support Apply Design ê FORMAT Apply Design ê Design templates are available to give the presentation a coordinated, colorful background design. ê The design will be applied to ALL the slides in the presentation. ê Some background details can be eliminated as explained below. Color Scheme,Background Variations ê See Color Scheme, Background and Variations for other design options.

4. Presented by: Benefits Systems Support Color Scheme ê FORMAT Slide Color Scheme ê Use this option to change the colors of various components of the slides. ê Changes made here may affect the DESIGN selected.

5. Presented by: Benefits Systems Support Create a New Folder ê Save the file before proceeding. FILE Save As ê Click on the icon with a star. ê Name the new folder and open it by double-clicking on it. ê Name the presentation and save it. ê In this folder, save the Powerpoint presentation and all the images, and other elements which will be part of the presentation/flyer.

6. Presented by: Benefits Systems Support Changing the Background Color in PowerPoint You can easily change the background color while working in Microsoft PowerPoint. To do this: ê From the Format menu, click Background. ê Make your selections. ê Click Apply, or Apply to all. Fill Effect, ê Highlight Fill Effect, then Gradient,TexturePattern. ê Select Gradient, Texture or Pattern.

7. Presented by: Benefits Systems Support How to Add Graphics ê Double click on the clip art placeholders, or ê Insert/Picture Clipart ê Select the clip art category. ê Select the clip art image to add. ê Click OK. OR ê Insert/Picture From File. ê Choose Drive, Folder. ê Locate the desired image, and ê Click on Insert

8. Presented by: Benefits Systems Support Formatting style, format and fonts ê Be consistent; use the same style, format and fonts for all slides in the presentation/flyer. ê Use size 28 (or larger fonts). ê Be brief - only 4-6 lines per slide and 4-5 words per line. 4 Do not clutter your presentation/flyer with irrelevant graphics. Font choices, size, bolding, cut and paste, click in the area of the text to open the box, then click where you want to start editing. Font choices, size, bolding, cut and paste, all work the same as in Microsoft Word. Any time you want to edit text, click in the area of the text to open the box, then click where you want to start editing.

9. Presented by: Benefits Systems Support Continue Formatting - Continue ê Bullet Charts: do not press the Enter Key until you finish the entry, let the program automatically wrap the text. ê When you do hit the Enter Key, you will get another bullet. If you want to indent to a lower level, press Tab. ê If you need to back up and move to a higher level, press Shift and Tab at the same time. 4 To add page numbers, choose View/Header and Footer, then Click the box with Slide Number; then press Apply to All. Using Colors Effectively in a presentation/flyer A tip to keep in mind when using colors effectively in a presentation is to limit your slide between 4 and 5 colors. If you use too many colors, it can look bust. However, when using clipart or photographs, use as many colors as you want.

10. Presented by: Benefits Systems Support How to Add Text ê Click on the text box icon on the Draw Toolbar. ê Click on the slide where you want the text to appear. ê Draw a box and type text. OR ê Click inside the placeholder and type text. ê Click outside the text area when finished.

11. Presented by: Benefits Systems Support How to Edit/Delete Text ê Click inside the text box. ê Place cursor where you want to edit. ê Use the backspace or delete key to remove text. ê To delete the text box, click inside the text box. ê Click on the text box border. ê Press the delete key.

12. Presented by: Benefits Systems Support Insert Objects ê A variety of objects can be inserted onto Powerpoint slides, including: v Word documents v Excel spreadsheets v Digital camera images and short videos v Drawing objects v Word Art ê Insert Object and select the appropriate file type.

13. Presented by: Benefits Systems Support How to View ê Click Slide View for editing slides. ê Click Outline View to display titles, subtitles and bullet point in outline form. ê Click Sorter View to reorganize slides. Dragging a slide with the mouse changes its position in the slide show. Pressing Delete Erases The Selected Side. ê Click Notes View to add notes to slides. These do not appear in the presentation or handouts. ê Click Presentation View to present.

14. Presented by: Benefits Systems Support Toolbars Draw Toolbar Formatting Toolbar Standard Toolbar How to Activate Toolbars Click on View. Click on Toolbars. Click on Customize. Click beside desired Toolbar to place a check.

15. Presented by: Benefits Systems Support Keeping Pictures and Artwork in Proportion For example, if you have four pictures that you have to resize, but they have to stay the same size in relation to each other. When resizing elements in PowerPoint, you want to size them so that all the elements remain the same size in relationship with each other. You can do this by making sure that when you're resizing something, that you are resizing everything at once. For example, if you have four pictures that you have to resize, but they have to stay the same size in relation to each other. ê You click the first picture. ê Hold down the Shift Key. ê Click the other three pictures. ê Then you mouse drag the picture to the size you want.

16. Presented by: Benefits Systems Support Using Only Part of a Picture in PowerPoint To use only a portion of a picture: In PowerPoint, you may find a picture you like but only wish to use part of it. To use only a portion of a picture: ê You must first insert it into your slide. ê Now, select the picture you want to edit and click Ungroup from the Draw Menu. ê Now, click somewhere on the slide aside from the picture, and then click on an object in the picture you wish to delete and press Delete.

17. Presented by: Benefits Systems Support How to Recolor a Picture ê Click on the graphic. ê Right click on the graphic. ê Click on Format Picture. ê Click Picture Tab. ê Click Recolor. ê Choose new color scheme for your picture. ê Click preview or OK.

18. Presented by: Benefits Systems Support Using PowerPoint’s Semitransparent Feature PowerPoint offers the user an option to use a semitransparent object. To do this: ê Select the object that you want to make semitransparent. ê From the Draw menu click Ungroup. ê From the Draw menu click Group. ê Right-click the object. ê Click Format object. ê When the dialog box appears, click the Colors and Lines tab. ê Click the Semitransparent checkbox. ê Click OK.

19. Presented by: Benefits Systems Support How to Layer Graphics (you need at least two objects to layer) ê Click on the Graphic or Text Box. ê Click on Draw on the Draw Toolbar. ê Scroll to Order. ê Slide to Bring to Front, Send to Back, Bring ê Forward, Send Backward. Adding shapes to a PowerPoint slide. You can add shapes to a PowerPoint slide be simply using the AutoShapes Button from the Drawings Toolbar. You can also add symbols and text to a shape if you like.

20. Presented by: Benefits Systems Support How to Use WordArt ê Click on WordArt icon on the Draw Toolbar. ê Select a WordArt style. ê Click OK. ê Type Text. Choose Font, Size, and Effect. ê Click OK. ê To edit, Click the WordArt Edit Icon. ê Choose new Style. ê Click OK. If the toolbar is not on your screen, go If the toolbar is not on your screen, go to View, Toolbars, and Customize. to View, Toolbars, and Customize. Click on the Command tab and locate Click on the Command tab and locate the icon, then drag and drop on the the icon, then drag and drop on the Drawing Toolbar. Drawing Toolbar.

21. Presented by: Benefits Systems Support How to Add Preset Animation ê Click once on a graphic or textbox to be animated. (if more than one, hold the Shift Key & click all that apply) ê Click Slide Show on the Menu Bar. ê Click on Preset Animation. ê Choose an Animation. How to Add Custom Animation ê Click on Slide Show. ê Click Custom Animation. ê Click on Slide objects without animation. ê Click Animate. ê Click Automatically.

22. Presented by: Benefits Systems Support How to Add Transitions ê Select Sorter View on the bottom left of the screen. ê Click on a Slide or Click Edit on the Menu Bar and choose Select All. ê Click Slide Show on the Menu Bar. ê Click Slide Transition. ê Choose a Transition. ê Repeat for Effects.

23. Presented by: Benefits Systems Support Making a PowerPoint Slide With a Semi- transparent Background You can make a text box in PowerPoint have the same background color as the slide background. You can then make it lighter so it will stand out. To do this, simply: ê Right click on the text. ê Choose Format Text Box from the menu. ê When the dialog box is open, under Fill click on the color list box. ê Select white as your fill color. ê Then click on the Semitransparent check box. ê Click OK to close the dialog box.

24. Presented by: Benefits Systems Support Import slides from Other Presentations ê With the Powerpoint presentation open, select INSERT Slides from files Slide Finder ê A Slide Finder dialog box will appear. ê Browse for the location of the slide(s) to be imported. ê Select Display and then Insert or Insert All. ê Repeat to insert slides from more than one location.

25. Presented by: Benefits Systems Support Starting a slide show Automatically from a double-click To automate your slide show file: You may want to simply double-click on a slide show file and have the show begin automatically, instead of opening the slide show when PowerPoint opens. To automate your slide show file: ê When your slide show is finished. Open the File menu. ê Click Save As. ê Click the arrow near the "Save As Type" list box. ê Click PowerPoint Show (*.pps). ê Name your file and click OK. 4 The next time you open this file from outside of PowerPoint, PowerPoint will open and start your slide show automatically.

26. Presented by: Benefits Systems Support How to Print ê Click File on the Menu Bar, then Print. ê Choose Print Range and Number of Copies. ê Choose print layout options: v Slides - Prints one per page. v Notes - Prints slides with speaker’s notes. v Handouts - Prints 2, 3, or 6 slides per page. v Outline - Prints in outline form. ê If desired, select Black and White. ê Click OK.

27. Presented by: Benefits Systems Support