1. Skyward SMS Processing Student Schedules

2. Contents New Student Schedule Schedule Changes ADA/ADM Report Schedule Day is less than Standard Day Schedule Day is more than Standard Day Correcting Drop and Add Transactions Steps to correct a schedule without original transactions Contacts if you need assistance

3. New Student Schedule Student Enroll Date and Transaction Date must match. Look up the students Enroll date.

4. All original courses in the student’s schedule must have transaction dates the same as their enroll date.

5. Schedule Changes All schedule changes must have the course listed before it can be dropped. If a course is added it must be added the day following the drop. They cannot be the same dates. Do not use dates that are weekends, holidays or summer vacation.

6. ADA/ADM REPORT This report shows the student’s Standard Day, Schedule Day, Days Present, ADA and ADM. The student’s Standard Day should match the Schedule Day with some exceptions.

7. Scheduled Day is LESS than the Standard Day if…. The student is enrolled less than 100% of the day as in the following scenarios. The student is homeschooled part of the day. A middle school student attends classes at the high school part of the day. IEP student Principal dispensation

8. Scheduled Day MORE than Standard Day If the Schedule Day is more than the Standard Day there is a problem with the transactions. Go back to the student’s transactions and correct the dates.

9. Correcting Drop and Add Transactions Quick print the schedule Go to the Transactions- ( Current Scheduling) Edit the drop and add dates to separate dates if they have the same date. Same dates will cancel each other. Transactions must reflect the exact movement of the student. Where they physically were on what day. Drops create a transaction. Delete does not create a transaction.

10. Steps to correct a schedule without original transactions On the Schedule screen drop the courses as of the previous day. Example: Enroll date is 8/02/13 so you would drop them as of 8/01/2013. On the Schedule screen activate the courses as of the Enroll date. Enroll date is 8/02/13 so you would activate them as of 8/02/13. On the transactions screen one at a time highlight the dropped courses dated 8/01/13 and delete them. If the student has enrolled, withdrawn and then returned watch for those dates and edit accordingly. Accurate transactions correlate with the entry/withdrawal records.

11. Cheree Rutherford rutherfordc@ucps.org 865-258-9272rutherfordc@ucps.org Brandi McBrayer brandi@ucps.org 865-556-5028brandi@ucps.org