2. Enhancements to DMAS PTF 755 through PTF 774  Copyright I/O International, 2002, 2003, 2004, 2005, 2006, 2008

3. 2 General Information This presentation identifies enhancements that have been added to DMAS by the DMAS organization within each of the PTF releases described. This presentation does not address any enhancements for DMAS that are available directly and solely from I/O International.

4. 3 Index PTF 755 PTF 756 PTF 757 PTF 758 PTF 759 PTF 760 PTF 761 Start at: PTF 762 PTF 763 PTF 764 PTF 765 PTF 767 PTF 768 PTF 769 PTF 770 PTF 771 PTF 772 PTF 773 PTF 774

5. 4 Enhancements in PTF 755 4 Automated release function for (F17=Auto release) –Back orders –Quotations –Open Orders 4 Automated review function (F17=Auto review)

6. 5 Enhancements in PTF 755 (continued) 4 Information for margin checking now carried in item DDB1320 file 4 Pricing from aggregate pricing now identified on BSTATUS screen 4 EDI interface is now active in Purchasing 4 Graphical buyer signature is now available for faxing purchase orders

7. 6 Enhancements in PTF 756 4 Tailoring option added for warning if duplicate PO exists in history

8. 7 Enhancements in PTF 757 4 Direct access to item sales history from the item entry screen in order entry (F17=Last sold) 4 Item number and warehouse fields added to F17=Request copy window on Review Detail screen

9. 8 Enhancements in PTF 757 (continued) 4 Sequence of CDAYEND now has ITRANREG running before MEND 4 ZTAILOR COM now has option to issue or not issue a message when DMAS backup starts 4 Tools now includes complete instructions for setting up a complete test environment 4 Fax support now refers to FAXSRV401 (supports SupportNet and Corner Stone)

10. 9 Enhancements in PTF 758 4 Master DMAS user id added - allows maintenance to protected notes 4 PO Lookup enhanced to show comments

11. 10 Enhancements in PTF 759 4 EDI support now provided for Premenos and EXTOL 4 Tool TSTPGM added for programmer to test common programs 4 BSTATUS and QSEARCH now recognize the entry of alternate item numbers 4 Purchasing Tailoring option added that tailors list screens to 1 or 2 lines

12. 11 Enhancements in PTF 760 4 G/L Master file maintenance now available as a cross application function (if G/L not installed) 4 Two new billing report menu options added for printing contract file reports

13. 12 Enhancements in PTF 761 4 Descriptions for recurring G/L transactions during entry now default to header 4 Class items now allowed to be a component within a kit 4 A new user hook added to process of ending a sales order 4 Job added for user to more easily maintain Suggested Retail Prices

14. 13 Enhancements in PTF 762 4 Option fields for Quote Review and Expiration dates improved –Default dates calculated –Calendar window now available 4 “Direct” and “Supply” P/Os now identified as such on P/O 4 Tailoring option added to control sequence of P/O Receiving List 4 Tailoring option added for aging (or not aging) credit invoices

15. 14 Enhancements in PTF 762 (continued) 4 Data base tools may now either be displayed or printed 4 Tailoring option added to control defaulting of pricing U/M when not keyed 4 Item Bin Balance report now includes option to automatically update Item Balance from Bin file 4 P/O entry screen transition performance improved 4 User option added to bypass confirmation message when adding new items in P/O entry

16. 15 Enhancements in PTF 763 4 Physical Inventory module made available as add- on feature for inventory control 4 Tailoring option added to Inv Control for updating of average weights for catch weight items –When items sold in Billing –When items received in Purchasing 4 Internal notes function enhanced with additional internal note types as well as user defined fields

17. 16 Enhancements in PTF 763 (continued) 4 Order pad maintenance tool added for automated generation of customer order pads 4 Contract maintenance enhanced to allow entry of $ values for markup and discount 4 Improved catch weight and multi-bin processing in order entry 4 Added a new option to Physical Inventory module for items not kept in stock

18. 17 Enhancements in PTF 764 4 Added Lot Number Tracking feature to Inv Control, Billing, and Purchasing 4 Added calendar window to date fields in order entry

19. 18 Enhancements in PTF 765 4 ZTAILOR option added to Purchasing –Totals may now be printed for multiple entries of a given item, each with a different deliver date

20. 19 Enhancements in PTF 767 4 EIS enhancements –Totals added to most list screens –Print option added to most displays –Support for fiscal years in EIS –DMAS Access Control now which application segments of EIS a user may view 4 Lot Number tracing added to Physical Inventory module 4 Several other improvements made to Physical Inventory

21. 20 Enhancements in PTF 767 (continued) 4 Average weight field added for each item at the warehouse level (previously only at the item level) 4 Pick Verification process added to Billing application and supports scanning via bar code reader 4 Distribution and installation of PTFs now supported on CD 4 Purchasing options added for receiving non-file items 4 F4 Lookup windows added for order search and invoice search functions

22. 21 Enhancements in PTF 768 4 Generate Order Pad Contracts added as base Billing function –Was added as a “tool” in PTF 763 4 DMAS Control Access now offers control over who can view cost / profit data 4 Backorder release list job now sets order step of back order 4 Order number generation algorithm enhanced to allow for over a million new order numbers

23. 22 Enhancements in PTF 768 (continued) 4 B2B added for customer internet access 4 Bar code checking tool added –Used to check the scanning of bar codes –Shows raw data and UCC-128 readable code

24. 23 Enhancements in PTF 769 4 Item Driven Purchasing feature added to Inventory Control –Passes special ordered items from billing order entry to purchasing 4 P/O Copy function added to P/O entry 4 Contract file reports enhanced 4 Item deletion (in item maintenance) improved

25. 24 Enhancements in PTF 770 4 ZTAILOR option added to control passing one time vendor data to A/P 4 Group/Route maintenance –Now allows multiple users in maintenance –Allowed while order entry is active 4 Supports ability to send e-mail directly from DMAS (Unifier e-mail product required) 4 Overt action now required in order entry to enter price equal to or less than cost 4 Now includes ROI credit card support

26. 25 Enhancements in PTF 771 4 Added report for current purchase orders 4 Added interface to Quadrant Enterprise to –E-mail orders/invoices –Fax and e-mail A/R statements –E-mail purchase orders 4 Added capability to override e-mail address on billing end order screen 4 Added option to limit users from changing price/cost during order entry

27. 26 Enhancements in PTF 771 (continued) 4 Accounts Payable –Added due date and discount calculation for invoices going from Purchasing to A/P –A/P check printing to support over/under printing and laser printer 4 Added ability to re-activate closed A/R batches 4 QSEARCH –Added customer e-mail address –Added “suspended” or “credit hold” customer designation –Added “suspended” item designation

28. 27 Enhancements in PTF 772 4 Customer e-mail address added to QSEARCH (Misc Data) 4 Added ability to e-mail purchase orders 4 Added ability to print employee name on Employee Misc Deductions maintenance list and report 4 Added a password protected tool to allow user to delete an old purchase order

29. 28 Enhancements in PTF 772 (continued) 4 Added a password protected tool to allow reprinting of A/P checks 4 Added user option to round kit prices up by 1 cent if necessary 4 Added tailoring options to save billing and A/R end of day spool file reports after printing 4 Added ability to copy G/L formats and chart of accounts from one company to another

30. 29 Enhancements in PTF 773 4 W-2 changes for fiscal year 2004 4 Add laser printer support for payroll checks 4 Change alternate item number to 25 characters 4 Add ability to add a customer from within order entry 4 Display warning when attempting to post to a prior G/L period

31. 30 Enhancements in PTF 774 4 Automatically run required jobs in recovery 4 Force running of month end from Sales Analysis 4 Added salesrep number to Ship-To Address file 4 Added option to automatically have monthly beginning balance records added to DDI1500

32. 31 Enhancements in PTF 774 (continued) 4 Added options for user to change CPI for laser printing in portrait mode 4 Added unattended month end function 4 Added option to user to change defaults for unattended end of day 4 Added capability for user to add comment lines to A/R statements 4 Add function that automatically recalculates order totals during end of day processing

33. 32 Enhancements in PTF 774 (continued) 4 Added option to print unit cost on Stock Status report 4 Add a confirmation message while copying a purchase order to confirm copy intent 4 Added QCONN field to display on purchasing data screen within QSEARCH 4 Changed unattended end of day to be dedicated

34. 33 Major Enhancements P/O Copy (click button to view detail) Item Driven Purchasing EIS Enhancements Generate Order Pad Contracts

35. 34 Item Driven Purchasing The Process (click button to view detail) Overview Capture Item Demand PO Demand Processing Menu Work with SO Demand Inventory Demand by Item Generate Purchase Orders Review Generated PO’s Return to Summary

36. 35 Item Driven Purchasing 4 An interface from billing to purchasing for –Special order items –Direct ship items –Non-stock items –Accelerated ordering process for out of stock items 4 Also provides a method of selecting from which vendor to order commodity items

37. 36 Item Driven Purchasing 4 This feature should be used when the need to purchase a single item overshadows the normal vendor line purchasing process End of topic

38. 37 Item Driven Purchasing 4 The process: –Demand for special ordering of items may be captured from order entry On demand during the day by the buyer Automatically during day end –The captured demand is placed into the Item Demand File –The buyer reviews the captured item demand and decides Which line items to buy, and From which vendor to order each line item

39. 38 Item Driven Purchasing 4 The process (continued): –Multiple demand for the same item will be consolidated into a single P/O If the demand is not direct ship Buyer may optionally create separate P/Os –Direct ship demand is always placed into separate P/Os –In the review process, the buyer may preview a P/O before it is actually created. –The buyer then requests a P/O to be generated The P/O is generated and placed into the open P/O file as a ‘Entered’ P/O with an alert code of ‘*G’

40. 39 Item Driven Purchasing 4 The process (continued): –Data identifying the contributing sales order is stored in the P/O for later use –P/O is printed and/or faxed as any normal P/O

41. 40 Item Driven Purchasing 4 The process (continued): –At P/O receiving time, the contributing sales orders are readily identified to ensure priority handling The Item Demand file is updated for items being received For warehouse shipments, the Receiving List identifies the sales order number for each line item If a receipt is for a backorder, the user should release the backorder PRIOR to printing the Backorder Release List End of topic

42. 41 Purchase Order Demand Processing Menu 4 A new menu for item driven purchasing End of topic On-demand collection of item demand When selected demand is ready, generate P/Os with this option Quick access to demand from either billing or inventory

43. 42 Capture Item Demand 4 Indicate which demand to capture End of topic Key the source from which you want to capture item demand In this case, the user wants to capture demand from the billing application

44. 43 Work with Billing SO Demand 4 Optional – Enter buyer ID override When taking either menu option 2 or3, the user may choose to override the buyer number If a buyer number is entered here, it will override any buyer number from the vendor master records

45. 44 Work with Billing SO Demand 4 Billing SO Demand – Primary view One line is displayed for every item demand captured from the source A status of ‘P/O’ indicates this item has already been ordered. A status of ‘OPN’ identifies new demand.

46. 45 Work with Billing SO Demand 4 Billing SO Demand – Alternate view 2 Alternate view 2 displays the item’s description

47. 46 Work with Billing SO Demand 4 Billing SO Demand – Alternate view 3 Alternate view 3 displays the customer’s P/O number and the vendor’s item number

48. 47 Work with Billing SO Demand 4 Select all demand for a single item Multiple selection fields allow the user to limit the contents of the list screen to just those items of interest In this example, the user is viewing all demand for item ‘1190’ To now find vendor/item records for these line items, the user will use the ‘F’ option for each line

49. 48 Work with Billing SO Demand 4 Multiple vendors for a single item When the item may be purchased from more than one vendor, the available vendors are displayed The user selects a vendor by using option ‘1’

50. 49 Work with Billing SO Demand 4 Confirm quantity and price Once a vendor is selected, the user is asked to confirm the order quantity, price, and unit of measure Up to 4 choices may be displayed. DMAS always suggests a choice. The user may change the quantity, unit of measure, or price

51. 50 Work with Billing SO Demand 4 Non-Stock item For non-stock demand, the Item Demand Detail screen is diplayed The user must enter (or select) a vendor number For non-stock items, the user should always check the vendor item number, description and purchasing price and change them if incorrect.

52. 51 Work with Billing SO Demand 4 Preview what P/Os will be generated When item demand has been reviewed and accepted by the buyer, it gets a status of ‘RDY’ Only line items with a ‘RDY’ status will be considered for P/O generation The user may preview what the P/O’s will look like prior to generating them by using function key F22

53. 52 Work with Billing SO Demand 4 Each line will be a P/O One line is displayed for each potential purchase order The numbers in the center of the screen indicate how many different line items are included in a given potential P/O as well as from what type of source did it come

54. 53 Work with Billing SO Demand 4 View contents of potential P/O By using the ‘2=Work with items’ option on the previous screen, the user can view and/or change any of the contents of the potential P/O before it is generated

55. 54 Work with Billing SO Demand 4 Potential P/O – Alternate view 2 End of topic Alternate view 2 displays the DMAS item number, source type and the order number from which each item demand came

56. 55 Inventory Demand by Item 4 This option may be used to –Calculate which items should be re-ordered based on user maintained Min and Max –Add items to the ordering processes based on user entry

57. 56 Inventory Demand by Item 4 Generate demand from inventory file To generate demand from inventory, the user keys an action of ‘INV’ Demand from inventory, user entered demand, and demand from sales orders, may co-exist in the file at the same time If the user does not want to capture demand from inventory but only key manual demand, this step should be skipped (as in the following example)

58. 57 Inventory Demand by Item 4 Starting with no pre-generated demand Since the user did not capture any demand from inventory, the Inventory Demand by Item screen is blank To enter manual demand, the user presses function key ‘F6=Add new item demand’

59. 58 Inventory Demand by Item 4 Ordering a commodity type item To enter manual demand, the user must key the desired data such as warehouse, item #, quantity, and U/M, then press the Enter key Known inventory information is then displayed The user may then view the available vendors for this item by pressing function key F16=Find vendor item Identified as ‘user’ entered item

60. 59 Inventory Demand by Item 4 Select the desired vendor The user can see which vendor presently offers the lowest price A vendor is selected by using option ‘1’

61. 60 Inventory Demand by Item 4 Verify order quantity and price The user is then asked to confirm the quantity, price and unit of measure

62. 61 Inventory Demand by Item 4 Completed commodity item After confirmation, the Item Demand Detail is displayed again, now with all necessary data. To ready this item for P/O generation, the user simply presses the Enter key

63. 62 Inventory Demand by Item 4 Now ready to be ordered The manually entered demand is now ready for P/O generation To preview the potential P/O’s again, the user presses function key F22

64. 63 Inventory Demand by Item 4 Included when previewing P/Os End of topic Now, a new P/O appears with a count under the ‘INV’ column It is possible that an item with a source of ‘INV’ could be included in the same P/O with sales order demand if the items have a common vendor

65. 64 Generate Purchase Orders 4 The user may generate P/O’s at any time 4 Only those items at a ‘RDY’ status will be considered 4 If the user relies on purchasing end of day to capture demand, then –Demand should be reviewed first –Then generate P/Os

66. 65 Generate Purchase Orders 4 User run-time options End of topic The user may generate P/Os for specific types of demand, or for all demand The user may also indicate a single company or all companies, or a single warehouse or all warehouses

67. 66 Reviewing Generated P/Os 4 Use the standard ‘Word with P/O’ function Once generated, IDP (item driven purchasing) P/Os display with all other open P/O’s Any IDP generated P/O will have an Alert code of ‘*G’ (generated) and only the ‘LC’ print flags turned on Some generated P/O’s will have a P/O header comment of ‘*’

68. 67 Reviewing Generated P/Os 4 P/O Header level comments To view the P/O header comment, use an option of ‘T’ Only direct ship generated P/O’s have these comments The comment describes details of who ordered the direct ship item

69. 68 Reviewing Generated P/Os 4 P/O Header level comments Possibly more details of the direct ship item may be available by using the ‘Page down’ key

70. 69 Reviewing Generated P/Os 4 Multiple items ordered from single vendor This is an example of a generated P/O that contains several items. The type of item is identified. To view details about this item, use the ’Browse’ option

71. 70 Reviewing Generated P/Os 4 Comment for backordered item When browsing an item within a generated P/O, source information is included in the ‘Ref data’ field This item came from sales order # 10372, and was for a backordered line item A comment also exists. Press function key F23=Item Cmts/Notes to view it

72. 71 Reviewing Generated P/Os 4 Comment for backordered item This comment will appear on the ‘Receiving List’ to help make sure the backorder gets taken care of

73. 72 Reviewing Generated P/Os This is an example of browsing an indirect ship line item The sales order number is displayed A comment also exists for this type of item

74. 73 Reviewing Generated P/Os End of topic The comment identifies this as a ‘special order’ item This comment will also appear on the ‘Receiving List’

75. 74 Purchase Order Copy Copy Historical P/O (click button to view detail) Overview Considerations Copy Open P/O Return to Summary

76. 75 Overview 4 Now have the ability to copy –Open purchase order –Historical purchase order 4 Copy includes entire original purchase order including comments 4 Copy from –Screen P601(PO Selection screen) –Or P60L (Work With screen) End of topic

77. 76 Copying an Historical Order 4 Copy an historical PO with Option ‘3’ To copy an historical purchase order, you must know the purchase order number To copy it, key an action of ‘3’, then key the P/O number to be copied DMAS will assign the new purchase order the next available P/O number

78. 77 Copying an Historical Order 4 Number of created PO is displayed End of topic When the copy is completed, the ‘Action’ is change to ‘2’, and the new P/O number is inserted To work with the new P/O, simply press the Enter key

79. 78 Copy an Open P/O 4 An open P/O may be copied in either of two ways –From the Purchase Order Selection screen (as just discussed) –Or, by going to the Work with Purchase Orders screen and using option ‘3’

80. 79 Copy an Open P/O 4 Copy a P/O with option of ‘3’ To copy an open P/O, find the P/O, the key an option of ‘3’ adjacent to it. Press the Enter key.

81. 80 Copy an Open P/O 4 Newly created P/O is displayed When the copy is complete, the new purchase order is displayed in the place where the copied P/O was previously To view both P/O’s, simply press the ‘Refresh’ key

82. 81 Copy an Open P/O 4 Refreshed screen shows all orders End of topic When refreshed, the Work with Purchase Order screen shows all P/O’s, including the one created as a result of the copy

83. 82 Considerations 4 Standing orders can NOT copied 4 Alert code and print flags are NOT copied 4 New P/O is always for SAME vendor number as order being copied 4 New P/O is always of same P/O type as order being copied End of topic

84. 83 Generate Order Pad Contracts Menu Option (click button to view detail) Overview Create New Contract Standard Options Return to Summary

85. 84 Overview 4 Only contracts that are referenced by the customer master records are updated 4 Only items in those contracts with no price (Type code = N) are affected 4 A contract will be created if the customer master reference to a contract is blank 4 After a contract is created, the customer master will be updated with the new contract number 4 Only invoices that have gone through billing end of day are considered End of topic

86. 85 Build/Update Order Pad Contracts 4 Update order pad contracts menu End of topic Menu option 13 is used to generate order pad contracts

87. 86 Build/Update Order Pad Contracts 4 Update order pad contract options End of topic The user may pick a range of customers for which to generate or update contracts The user can only have new items added, delete all current non-price items, or just replace items

88. 87 Generating a New Order Pad Contract 4 Customer 125 has no contracts In this example, only one customer will be analyzed, only new no-price items will be added, only invoices after 1/1/1999 will be considered, and DMAS should create a new contract if one does not presently exist

89. 88 Generating a New Order Pad Contract 4 Contract ‘00125’ has been created After the contract generator has completed, we can see the new contract that was created

90. 89 Generating a New Order Pad Contract 4 Resulting items from historical invoices Looking at the contents of the contract, we see that four items have previously been purchased by this customer and have been added as no- price contract items

91. 90 Generating a New Order Pad Contract 4 Contract number placed into cust master End of topic By using QSEARCH, we see that the new contract number has been updated into the customer master record The new 4-item contract will now be the default order pad that will display for this customer during order entry

92. 91 EIS Enhancements Printing (click button to view detail) Overview Fiscal Year Totals Return to Summary

93. 92 Overview 4 A ‘print’ function key added to nearly every EIS screen (in several formats) 4 Most ‘List’ screens offer ‘Totals’ capabilities 4 EIS controls have been enhanced to allow calendar years or fiscal years –Controlled at a company level –Fiscal years are user defined End of topic

94. 93 Print Capabilities 4 Function keys added to initiate printing 4 Print function keys –Print data – Used for data screens with a set size –Print list – Used for list screens that have a limited length –Total/Print- Used for list screens whose length is dependent on the user’s data (could be extremely long)

95. 94 Print Capabilities 4 Print data On a screen such as the Company Status, print the screen contents by pressing function key ‘F16=Print data’

96. 95 Print Capabilities 4 Print list On a screen with limited lines, print the list (even if it spans several screen pages) by pressing function key ‘F16=Print list’

97. 96 Print Capabilities 4 Total/Print On screens with potentially unlimited number of lines, press the function key ‘F16=Total/Print’

98. 97 Print Capabilities 4 Totals and Printing options End of topic For this type of screen, the user is presented printing options The user selects option ‘2’ to print. Then keys a date range for the transactions to be included in the printed report.

99. 98 Totals Capabilities 4 List screens with typically limited number of records (number of customers, number of vendors, etc.) contain total line that always displays 4 Transaction list screens contain a ‘Total/Print’ function key –Offers total and/or print options –Presents user date range options to include in totals

100. 99 Totals Capabilities 4 Transaction list screen with Total/Print To view totals, the user presses the function key ‘F16=Total/Print’

101. 100 Totals Capabilities 4 Totals and Printing options The user then selects a total and/or print option The user also keys a data range within which the transactions are to be totaled

102. 101 Totals Capabilities 4 Totals are displayed The totals are then calculated and displayed, including the date range selected by the user

103. 102 Totals Capabilities 4 Transaction list still includes all transactions End of topic The transaction list does not change. It still includes all transactions, even those not included in the totals.

104. 103 Fiscal Year Controls 4 The user may now define fiscal years to be used by EIS 4 Fiscal years are set at a company level 4 The fiscal year may be changed for a company and have all EIS history re- calculated to the new fiscal year

105. 104 Fiscal Year Controls 4 Fiscal year maintenance Fiscal years are defined/adjusted via the EIS controls menu option

106. 105 Fiscal Year Controls 4 Function key F21 on Application Control To access the fiscal year maintenance functions, the user presses function key ‘F21=Fiscal calendar’

107. 106 Fiscal Year Controls 4 Fiscal years are set by company One line is displayed for each of the possible 20 companies To view the fiscal calendar attributes for a given company, use option ‘A’

108. 107 Fiscal Year Controls 4 Fiscal Year Attributes for a company This screen shows the attributes used to define the fiscal year for a given company The years for which a calendar is presently defined are displayed

109. 108 Fiscal Year Controls 4 Maintain a calendar To maintain a calendar for a given company, use option ‘2’ Certain characteristics of the defined fiscal years are displayed for each company

110. 109 Fiscal Year Controls 4 Each period ending date may be changed The calendar for the present fiscal year is displayed Defined years are noted. The user can change the date on which each fiscal period ends When the ending date of one period is changed, the beginning date of the following period is automatically changed by DMAS To see previous or future years, use the Page Up and Page Down keys

111. 110 Fiscal Year Controls 4 Changing to a non-calendar year To change to a non-calendar fiscal year starting 5/1/2001, the last period in 2000 is changed to absorb the extra time The last period of 2000 contains 151 days NOTE: This is not the only way to change to a non-calendar year.

112. 111 Fiscal Year Controls 4 The new fiscal year now starts in May End of topic Now, the fiscal year starts in May and ends in April A second method would be to go back and change all previous years to reflect the new fiscal year periods NOTE: The second method allows EIS functions to compare equal periods, even though the business was not on the present fiscal year for those previous times

113. 112 End of Presentation For more information about the latest DMAS enhancements for AS/400 DMAS, call I/O International, Inc. at (914) 232-2233 Thank you for your interest Suite 2002 Pinewood Business Center Somers, New York 10589 Return to Summary

114. 113

115. 114 Varsity Logistics Shipper When F22 is pressed, the order is updated, then the following screen is displayed if shipping labels are being printed The user indicates which carton labels are to be printed and to which printer Labels may be printed ‘per carton’ or ‘per pallet’ Print shipping labels 1/17/01 >>>>> PALLET <<<<< Order number........ 10409 Print labels for cartons.. ____1 through ____5 Overide order total cartons ____5 Shipment number...... __________ Label printer....... *JOB______ Company number....... _1 F3=Exit F11=Carton (c) I/O I I End of topicContinue