2 PROCESS INVOLVED Install Tally.ERP9 Activate License Configuration of TCP FileCompany CreationCustomization ConfigMRF Masters UpdateVoucher Type ConfigurationImport MastersPrice ListVoucher CreationsService Reports
3 INSTALLATION & ACTIVATION Install Tally .ERP9 (Latest Release 3.4)Activate the License (Serial No & Key No details will be provided)
4 INTRODUCTION CONFIGURATION OF TCP FILE This User Manual contains details of customization developed for ‘MRF T&S’. This document contains only those areas or functionalities, which are customized as per requirement specification given by ‘MRF T&S’.CONFIGURATION OF TCP FILECopy the MRF.TCP file from the MRF Implementation Kit and Paste into the Tally Folder.Open the tally by clicking the tally Icon from the desktop.Press F12 > TDL Configuration > Press F4The following screen will appearIn List of TDLs to Preloaded on Tally Start-up : paste the MRF.TCP file
8 Accept the screens by pressing the button ENTER Accept the screens by pressing the button ENTER. After accepting the screen the Company will be created in the dealer Company. And it can be identified by the additional provision for MRF Masters and MRF Service Reports will be enabled in Gateway of Tally.
10 After Press F11 (Features) this screen will appear in this screen press F11 (MRF Masters). After press F11 (MRF Masters). Automatically some Groups, Voucher Types, Units & Ledger will create automatically and some options are enabled in Accounting features, Inventory Features & Statutory and Taxation.
15 VOUCHER TYPE CONFIGURATION The Additional Configuration is to be enabled for voucher type for getting the feature for MRF Setting for printing of Pre Printed Invoice or plain paper Invoice as per dealer requirement. The Following Screens will help to alter the voucher type master for printing setup.Service BillFrom Gateway of Tally press Accounts Info > Voucher Type> AlterSelect the Voucher Type Service Bill and press Enter to alter the printing setup.
17 Used For Service: Yes: Make the option set to yes this voucher type will be used for service bill. Using Pre-Printed Bill Yes/No: This option can be set Yes Or NoBased on dealer requirement. If the Dealer Using the Pre – Printed Invoice Stationary then it should be yes otherwise It Can be set as No. The dealer can print the invoice in plain paper itself with LOGO. This provision will be same for Tyre quotation and Tyre sales Voucher types.Default Print Title: If the dealer is using plain paper invoice the dealer can select the print title as per dealer specification. These provisions will be applicable for Tyre sales and Tyre Quotation Voucher Type also.
18 TYRE SALES – VOUCHER TYPE Enable Tax Reverse Calculation:The tax reverse calculation is using for calculation of vat for the Tyre sales while making invoice. The Tyre products selling inclusive of tax. While making the sales transaction the dealer can enter the rate the tally will take care of the VAT assessable value calculation for invoice. It will be useful to the dealer for faster entry.
19 TYRE QUOTATION– VOUCHER TYPE The all Features are same as service bill and Tyre sales voucher types.
20 Importing Of Masters Create Templates Import Masters The stock masters and service masters can be imported From Gateway of tally The MRF masters. By Entering the MRF Masters the Two options will available.1. Create templates2. Import MastersCreate TemplatesCreate Templates will provide the Excel Format for import the stock Masters and service masters, and price lists etc.Import MastersThe Import Masters are separated in to two.1. Importing of Tyre Master2. Importing of Service Masters.Importing of Tyre master details contains the importing of Tyre masters, Reorder Qty and Opening Stock Update
21 TYRE MASTERSThe Exported Excel sheet should be filled the details as per Excel sheet Requirements. And it can be imported directly to the tally.From Gateway of Tally Enter MRF Master > Import Masters > Tyre master
22 Enter the excel file path where the file is located. The Details contains in Excel sheet will be downloaded in tally as a Stock item masters.The Importing of Re-Order Qty Also Will be the same procedureThe Excel Sheet Contains All Product Masters. The Dealer should fill the details as per his stock position on the day. The updating of opening stock is one time process.
23 SERVICE MASTERImporting of service masters also the same as Tyre master importing.
24 SERVICE PRICE LIST IMPORT In Tally Creation of Price List will be using for faster entry for service bill. In F 11 Features > Inventory Features > Enable Multiple Price Levels make Yes.Price List Creation
25 Create the Price Level Name As per Dealer choice and save the whole screen. The price level name will be created.Update the price details for service masters with the date specification and import the details according to the date.The selection of price level name which we created In F11 features will be displayed here. The dealer can create the any number of price levels.The price lists are changing period to period. The updated excel sheet can be imported as per period specification.
27 VOUCHERS CREATION SERVICE BILL Service masters are provided by MRF. To enter the service billFrom Gateway of tally > Accounting Voucher > Press F8 > Select Service Bill
28 Voucher number : The Service Bill number will be generated automatically. Ref : Select Direct if the customer approach directly to the show roomParty’s A/c Name : Select the Cash ledger if the sales is cash sales. Or select the party name from the list if the sales is credit sales.
29 Job Card No : Enter the Job card no which service provided to the customer Vehicle No : Enter the vehicle No of the customerBuyer’s Details : If Cash sales Enter the customer name and address In the buyer details.Price level : Select Customer from the table.Sales Ledger : Select The ledger Service Charges From the List.Name of item : Select the Service Master name from the list. It can be select by Part Number or Stock Item NameDescription : This will be select from the service master.Quantity : Enter the quantity of the Service Provided.Rate : The rate will be pick from the price list.Amount : The tally will calculate the total service amount.
30 SERVICE TAX DETAILSReference : If the dealer is Supposed to collect the service tax then select the new reference or select the End of list from the tableName : The voucher number will be the reference with prefix detailsType of service : Service type will be select from the master setupCategory : The dealer can select the type of category if applicable.Service amount : Enter the value of service provided to he customer if the amount is excluded the service tax.Amount (Incl. of tax) : Enter the value of service provided to the customer if the amount is Inclusive of service tax. The tally will calculate the actual service amount.
31 Tax Ledger : select the tax ledger which is applicable Service Tax, Education cess and Secondary education Cess Ledger if the dealer supposed to collect the service tax from the customer.
32 Printing of service Bill After saving the sales invoice Press Enter to view the bill preview.`Press Alt + P to Print the Voucher
33 TYRE SALESThe Tyre sales Voucher is a sales voucher. It can be a cash sales or credit sales.To enter the Tyre sales Voucher fromGateway of Tally > accounting voucher > Press F8 for sales voucher screen. And select the Tyre Sales from the list.
34 Voucher Number : The Tyre quotation number will be generated automatically. Date : The date will be generated by the date of last entry. It can be changed by the key F2.Party’s A/c Name : Select the Cash ledger if the sales is cash sales. Or select the party name from the list if the sales is credit sales.Details of supplementary : Enter the Customer name and address In the buyer details.
35 Price level : Select Not Applicable from the table. Sales Ledger : Select the ledger Tyre Sales From the List.Name of item : Select the stock item name from the list. It can be select by Part Number or descriptionQuantity : Enter the quantity of the stock item.Rate : Enter the MRP rate of the itemAmount : The tally will deduct the tax amount from the rate.Tax Ledger : Select the TAX ledger which is applicable OUT PUT Vat or the CST Tax ledger which is applicable. Tally will calculate the tax Amount.Total Amount : Tally will calculate the total value the MRP valueNarration : Enter the details in narration if any.Accept the screen by pressing the ENTER.
36 Tyre Sales PrintingAfter saving the sales voucher tally will give the message for printing the voucher. Press ENTER to print the voucher.
37 Tyre QuotationThe Tyre quotation is created based on sales voucher Type.From Gateway of tally Enter In Accounting Voucher > Press F8and select the voucher type name Tyre Quotation.The following steps will use to create the Tyre Quotation.
38 Voucher Number : The Tyre quotation number will be generated automatically. Date : The date will be generated by the date of last entry. It can be changed by the key F2.Party’s A/c Name : Select the Customer Name to make raise the quotation.Details of supplementary : skip the screen by pressing Ctrl + A.Price level : Select Not Applicable from the table.Sales Ledger : Select the ledger Tyre Sales From the List.Name of item : Select the stock item name from the list for which the order is to be placed. It can be select by Part Number or descriptionQuantity : Enter the quantity of the stock item for placing the order.Rate : Enter the rate of the item which the order to be placedAmount : The tally will deduct the tax amount from the rate.Tax Ledger : select the tax ledger which is applicable out put vat or the cst taxLedger which is applicable. Tally will calculate the tax Amount.Total Amount : Tally will calculate the total value the MRP valueNarration : Enter the details in narration if any.Accept the screen by pressing the ENTER.
39 MRF SERVICE REPORTS Service Daybook Service / Collection Statement Apart from the tally reports the additional MRF reports are developed for the dealers.To view the reportsFrom Gate way of Tally > MRF Service ReportsService DaybookService / Collection StatementMonth wise Service / Collection StatementVehicle / Customer BreakupList of CustomersAccount ReceivablesForm UtilizationAgent wise vehicle breakupCommission AnalysisVehicle Breakup
40 SERVICE DAYBOOKThe report Service day Book Contains the details of service provided by the dealer with all information like Bill No and date, customer Name, Vehicle Regn. Number, Vehicle type and the details of Alignment , Repairing, Tyre Changing, and Balancing with total no of service Provided and the total value of the service provided and the service tax details .
41 SERVICE/COLLECTION STATEMENT Service Collection Statement Report Contains the details about the service provided by the dealer.By type of service wise the report will be generated.For the day No of service provided.For the period total no of service provided.For the period total value of services provided by the dealer.
42 MONTH WISE COLLECTION/STATEMENT The above report shows that monthly service details provided by the dealerTotal service rendered by the dealer service type wise.Collection monthly total rendered by dealer by the service type wise.
43 VEHICLE/CUSTOMER BREAK UP The report contains the service detail of vehicle Type wise service type reports.
44 LIST OF CUSTOMERSThe above report contains the details about the customer name and address, contact details of the customer,
46 The Account receivable report contains the details about the dealer wants to receive the amount from the customer.The details of invoice isType of product sold to the customerType of service provided to the customerName of ProductNo of Quantity sold / Service ProvidedRate of the Product/ServicesThe amount of the product/ serviceThe total invoice amountNo of days pending for the bill from the date of invoice
47 FORM UTILIZATIONThe report contains the details of sales invoice number are used for which customer name to identify the customer name and invoice number for the dealer.
48 AGENT WISE VEHICLE BREAKUP From this report the dealer can analyze that which agent giving more business.No of services given by the agent.
49 COMMISSION ANALYSISCommission analysis report shows that agent wise commission paid report. For which bill no how much amount of commission paid for the bill.Periodical report also providedTo view the another agent report Press F4 from the right top
50 VEHICLE HISTORYThe report is using to view the report based on Vehicle number.To view the another Vehicle report Press F4 from the right topThe vehicle history can be generated from the report
51 MRF Help Line & Contact Details Contact Person : Mr. Nagaiah,Ms. Diana,Mr. NarasimhuluContact Number : (Exclusive for MRF)Id :