1. Goals of this Session:  Review all of the pre-printed timesheet options PAY.405 PAY.406 PAY.401 PAY.402  Discuss how they are being used and their huge potential to eliminate manual reconciliation Timecards

2.  PAI.605 Job Code Payment Schedule  All pre-printed timecards PAY.405 PAY.406 require payroll intervention as they cannot be printed too early  PAI.605 is used to create a schedule for employees for available period end dates  Employee connect has a tab for pre-printed timecards and uses these schedules Timecard PAI.605

3.  PAY.405 Employee Pre-Print Timecard  Available in Employee Connect and Payroll Reports  Used by regular staff (clerks, EAs, BUSD) … not teachers !!  Preprints all time missed found in sub records (SUB.001 SUB.002)  Preprints standard work time and schedule (can specify a calendar PAY.110)  Benefits: creates an organized and consistent process  automatic reconciliation and entry of time missed *only need to review pen marks  NotSoGood: Still lots of paper (1 per employee)  Approvers must sign lots of paper  Used by SD23, SD72, Mystery Lake, Fort McMurray  How does the employee record overtime and/or extra pay? Can we automate this ? Timecard PAY.405

5.  PAY.406 Casual Pre-Printed Timecard  Available in Employee Connect and Payroll Reports  Used by casual staff and could be used by Substitute teachers  Preprints all time worked found in sub records (SUB.001 SUB.002)  Benefits: creates an organized and consistent process  automatic reconciliation and entry of time worked *only need to review pen marks  NotSoGood: Still lots of paper (1 per employee)  Approvers must sign lots of paper  Used by SD72 (CAS), Mystery Lake (CAS, Sub Clerk, Sub EA and Sub Teachers), SD23 (CAS, CASEA)  All casual time should be reported through timecard so extra pay, etc. should all be included. Are we missing any pay ? Timecard PAY.406

7.  PAY.700 Pre-Printed Time Work/Abs Verification Formats  Formats are required for Admin Connect Pre-Printed Timesheet Listings  Defines the type (Work or Absence), frequency, job codes, overlay, etc. Timecard PAY.700

8.  PAY.401 Pre-Printed Time Absent Verification (PAY.405 replace)  Available in Admin Connect, CIMS Core School Menu, Payroll Reports  Used by schools, maintenance, transportation to pre-print an absence grid with their staff and manually overtime and/or anything else missing  Preprints any absences found in sub records (SUB.001 SUB.002)  Currently used for EA, clerical, maintenance and transportation staff groups  Benefits: creates an organized and consistent process  reduces the paper (instead of 1 per employee)  approvers need to review/sign less paperwork  automatic reconciliation of absences *only need to review pen marks  NotSoGood: manual entry of extra hours, overtime, etc.  Used by SD23 (MAINT), HSD (Bus Drivers & Custodians), ISD (Bus Drivers), PLPSD (EA), SD72 (Bus Drivers, Custodians/Maintenance, Support Staff), Mystery Lake (Custodians, Teachers, Support Staff), RETSD (EA and Kitchen Staff), WSD (EA)  How do we record overtime and/or extra pay? Can we automate this ? Timecard PAY.401

10.  PAY.402 Pre-Printed Time Work Verification (PAY.406 replace)  Available in Admin Connect, CIMS Core School Menu, Payroll Reports  Used by schools, maintenance, transportation to pre-print a grid with their casual staff  Preprints all time worked found in sub records (SUB.001 SUB.002) or timecard PAY.408  Benefits: creates an organized and consistent process  reduces the paper (instead of 1 per employee)  approvers need to review/sign less paperwork  automatic reconciliation and entry of time worked *only need to review pen marks  Very Different: Entirely different approval process  Casual employee does not dictate or initiate their pay *Note: Totals per employee & per day*  Used for SD23 (Student Supervisors), HSD (Casual staff and Substitutes), ISD (Support Staff, Casual Staff & Substitutes), Mystery Lake (Substitutes), RETSD (Casual EA and Kitchen staff) Timecard PAY.402