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 The Kronos application utilizes single sign-on.  A short-cut to Kronos will be on your desktop.

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Presentation on theme: " The Kronos application utilizes single sign-on.  A short-cut to Kronos will be on your desktop."— Presentation transcript:

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2  The Kronos application utilizes single sign-on.  A short-cut to Kronos will be on your desktop.

3  Enter sign in and sign out time daily  Several different methods  Time off Requests  Approve Time Cards  Check Accrual Balances

4  Sign in and out of Kronos daily  Enter time off requests  Approve time card at the end of the pay period  By 10 am on the Monday after payday  Check accrual balances at the end of every pay period

5  4 Methods to Signing In and Out  Web Application Via a PC  InTouch Device  Teletime  Mobile Application

6  Web Application  Done via a computer connected to the ODOT network  The most common way for office employees or employees with an ODOT PC to sign in and out  Kronos has single sign on and there will not be a log in page

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8 Timecard

9 Totals

10 Timestamp

11 Accrual Balances

12 Related Items

13 Click Record Timestamp

14 Confirmation of time stamp recorded Click Refresh for the time stamp to appear on time card

15 Time stamp recorded; do not need to click save

16 Enter Time Manually

17 Once you click out of the box where you typed in the time, the save button enables. Since the time was manually entered, you must click save for the timecard to be populated

18  If you manually type in your time, the system will time stamp the entry. Entered an in punch of 7:00 am for 7/20/13 Date / Time and User who entered the in punch

19  Everyone is defaulted to a 30 minute lunch deduction. If you take a 60 minute lunch let payroll know so they can move you to the appropriate lunch group.  If you take longer than your standard lunch, sign in and out to override your lunch.  You can cancel your lunch deduction and it will be sent to your manager for approval.

20  Kronos is programmed to automatically deduct lunch after 4 hours of work.  Employees working more than 4 hours who do not take a lunch will need to cancel the lunch deduction. This will then have to be approved by their manager.

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24 Click Save

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26  The system is set to round each individual punch to the nearest 10 th of an hour  0 stays at 0  1, 2, or 3 rounds back  4 or 5 rounds forward  6 stays at 6

27  Example:  In at 6:58 AM, will round to 7:00 AM  Out at 3:29 PM, will round to 3:30 PM  Total of 8 hours  In at 7:05 AM, will round to 7:06 AM  Out at 3:33 PM, will round to 3:30 PM  Total of 7:54 hours  Kronos will still show your actual in and out times but will calculate total hours based on rounding

28 In At 6:58 AM

29 Out at 3:29 PM

30 Total of 8 hours for the day

31 In At 7:05 AM

32 Out At 3:33 PM

33 Total of 7:54 or 7.9 hours for the day

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35  Kronos is programmed to auto-deduct a 30- minute (or 60-minute) lunch after more than 4.0 hours of work. Once an employee has worked 4.1 hours, his/her lunch will be auto-deducted (unless the time has been transferred to Report Back or Snow & Ice).  An employee’s lunch auto-deduction is NOT dependent on his/her schedule. It is dependent on the in and out punches.  Note: Everyone is defaulted to a 30-minute lunch auto-deduction. If you normally take a 60-minute lunch, let payroll know so they can move you to the appropriate lunch group.

36 Each District or Division will determine whether other employees will be on a schedule.

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38  Before an employee can be compensated for Overtime, the Overtime must be approved by the manager.  Approved overtime will default to paid  Employees can transfer the Overtime to Comp Time when they approve their timesheet.

39 Employee has time in excess of 40 hours.

40 Overtime has been approved by manager.

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42  Each employee must approve their timecard by 10:00 AM on the Monday after payday.  If you need to make changes after approving your timecard, see your manager  After the employee approves their timecard, it will go to the Manager for final approval before being sent to Central Office Payroll

43 Review Daily In and Out

44 Review Totals

45 Click More

46 When ready, Click Approve

47 Timecard will be put into an Approved status

48 Once an employee has approved his or her timecard, they cannot make any more changes.

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50  Time off requests are submitted by the employee and sent to their manager for approval.  In the Future: I want to take November 25th – 29 th off. - OR -  For a day in the past: I took a personal day Monday

51 My Time Off Requests can be found in Related Items. Click on a related item to open a new tab

52 Clicking on a related item opens a new tab. To return to your time card, click My Information

53 Shows any time off requested/approved

54 Shows accrual balances

55 The days shown default to the first week of the current pay period. To move to the next week of the pay period, click on the forward arrow next to the dates being displayed.

56 To view the week of November 25th, click on the Select Dates Icon next to the down arrow

57 In the Select Dates box, click on the calendar icon

58 Use the left and right arrows to go to the month; then select the date.

59 Selecting a start date will populate both the start and end dates. To change the end date, click on the calendar icon next to the end date and select the end date.

60 Once you have the Start Date and End Date you would like to view, click OK

61 The drop down now indicates the time frame available to view.

62 The screen changes to the week that includes November 25 th to the 29 th.

63 The dates available to view have changed as well.

64 Indicates November 28 th is a holiday. This is important when requesting time off.

65 Click Request Time Off. Note: If you click Request Time Off without changing the dates, request dates will default to the time period listed in the drop down

66 Request Time Off screen appears

67 Defaults to the first date in the dates selected.

68 Use the calendars to select a start and end date

69 The Pay code defaults to VACLV. If you want to change it to another leave type select from the drop down.

70 Enter the start time for your request.

71 Enter how many hours you would like to take off each day.

72 Click Submit if all information has been entered correctly, otherwise click cancel.

73 Click the calendar icon to select the dates.

74 Select the date November 29 th. Click OK.

75 Verify Start Date and End Date.

76 The Pay code defaults to VACLV. If you want to change it to another leave type select from the drop down.

77 Enter the start time for your request.

78 Enter how many hours you would like to take off each day.

79 Click Submit if all information has been entered correctly, otherwise click cancel.

80 Request is in a submitted status.

81 To see the details of the request, click on the request and select Details

82 Shows Date submitted; who submitted it and the status

83 Shows Pay Code being used; Start date; End date and time.

84 To retract the request, click on the request and select Retract

85  If you have multiple days in your request, all days requested will be retracted.  Requested days should be within the same pay period.

86 Shows Date submitted; who submitted it and the status

87 Shows Pay Code being used; Start date; End date.

88 Click Submit

89 Indicates the request has been retracted

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91  All FMLA questions are to be directed to your local Benefits Coordinator.  Employees on an intermittent leave cases will fill out a form to determine what leave they will be using.  Employees will be able to adjust the hours of the leave in Kronos using the Quick Leave Editor.

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