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Implementing WA New State Exemption Requirements - Training for Schools and Child Cares/Preschools August XX, 2011 WA State IIS: Training for Schools and.

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Presentation on theme: "Implementing WA New State Exemption Requirements - Training for Schools and Child Cares/Preschools August XX, 2011 WA State IIS: Training for Schools and."— Presentation transcript:

1 Implementing WA New State Exemption Requirements - Training for Schools and Child Cares/Preschools August XX, 2011 WA State IIS: Training for Schools and Head Start and ECEAP Programs April, 2014

2 Washington State IIS A statewide, lifetime immunization system that keeps track of immunization records for people of all ages A secure web-based, time-saving tool for healthcare providers and schools

3 Immunization Data Exchange Partners Private Pediatric Offices Private Family Practice Offices Local Health Distric ts Tribal Health Centers Medicaid Community Health Centers Washington Health Plans

4 Who can Access the System? Organizations with licensed health care professionals (RN, LPN, MD, ARNP) on staff who need to know immunization status in order to provide or coordinate health care including: Private and public health care practices Public and private schools with school nurses on staff Head Start, Early Head Start, and ECEAP programs with nurses on staff

5 School Use of the System School nurses and other staff assigned by the school nurse can: Look up a student’s immunization record View the immunization forecast of vaccines due or past due Print the Certificate of Immunization to give to the family to review, sign, and turn in to the school

6 Click here for school information Click here for Head Start/ECEAP information

7 Click here for enrollment documents

8 Save time: add this site to your “Favorites” Explore Home Page for announcements, helpful hints, links to vaccination resources, and other useful information Click here to log in

9 Enter username & password then click Login Note: Forgot Password Link

10 More information about logging in Do not let your computer remember your password Do not share your password with anyone Each user must have his/her own individual user account with a unique password Passwords expire every 120 days

11 Click “Forgot Password” on Login page to reach this screen Enter only your User Name OR User Name AND , and click on Send button A new password is ed to you automatically as long as your correct address is on file in the system Or call our Help Desk at and we will reset your password Then click on Send Enter User Name OR User Name and

12 Navigate around the system by using the left hand menu or the clickable buttons on each screen Search by first name, last name, and DOB Search by first and last initials and DOB Search by first and last name, no DOB Hint: Never use your back button!!! #2 - Click here to select this record #1 - Click on Search button after entering info in Patient Search

13 Make sure you have selected the correct record by reviewing the information on this page.

14 Note that red ‘x’ on date means invalid dose Click on Vaccinations then on View to bring up this page

15 Reason why dose is marked as invalid Name of medical organization that entered the dose Click on Cancel to go back to previous page

16 Contraindications include report of disease for varicella Forecast reflects ACIP recommendations – not always same as school requirements Report of disease for Varicella reported here

17 Click here to view the vaccination summary

18 Step 1: Click on State Reports Step 2: Click here to open the CIS form

19 Box #1 is checked if history of chickenpox disease has been entered in the system Click on your print icon or go to File-Print

20 Step 1: Click on Patient Record under Reports Step 3: Click on Create Report Step 2: Click on All Recorded Vaccinations to capture ALL vaccinations

21

22 To Review… Go to the website: Log in Search for the student (patient) View the student’s immunization record Print the Certificate of Immunization (CIS) form Give to parent/guardian to review, sign and submit to the school

23 Questions? For questions about using the IIS: logging on, searching for a student, viewing a record, or printing the CIS, call our Help Desk at For questions about school immunization requirements and school reporting, go to: Immunization.aspx or call Immunization.aspx

24 Thank you for watching this training! We are excited about your participation in the Washington State IIS. Please complete an evaluation at: School Immunization Requirements Evaluation


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