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Creating a School Safety Committee and Essential Training for Staff and Students Amber Oeltjenbruns, PHR Human Resource and Safety Manager Pinnacle Charter.

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Presentation on theme: "Creating a School Safety Committee and Essential Training for Staff and Students Amber Oeltjenbruns, PHR Human Resource and Safety Manager Pinnacle Charter."— Presentation transcript:

1 Creating a School Safety Committee and Essential Training for Staff and Students Amber Oeltjenbruns, PHR Human Resource and Safety Manager Pinnacle Charter School

2 Committee Creation Commitment Who What Where When/How Often

3 Emergency Response / Crisis Management Procedures Pinnacle Charter School K-8 Building

4 Incident Command System NamePositionExtension/Direct ConnectRolePhone K-8 Yvonne Torres/ Janet Breceda Front Office Receptionist 1001/10001st Contact Corporal Jodie ChristopherFederal Heights PD / 100*45686*37 Community Resource Officer Craig Pierce Student Services Principal 2034/100*16740*45Incident Commander Scott DowlingK8 Asst. Principal1127/100*16740*39Incident Commander William WienerExecutive Director1005/100*16740*7Admin Contact Rebecca SieveElem Principal1014/100*16740*15Admin Contact CJ ArellanoMS Principal1006/100*16740*27Admin Contact Amber OeltjenbrunsHR Manager1013/Evacuation Offsite Commander Bill RosellFacilities Director1016/100*16740*30Transportation Commander Andrea Meyer-PembleTransportation Mgr.1015/100*16740*2Transportation Commander Hope ReillyElementary Counselor1123/100*16740*50Evacuation Offsite Organizer Jessica LindstromMS Counselor1124/100*16740*51Evacuation Offsite Organizer Eddee ChavezDean Admin Asst.1126/100*16740*20Evacuation Offsite Organizer Veronica BustamanteDean Admin Asst.1126/100*16740*8Evacuation Offsite Organizer Judi Adams/ Sonia Rodriguez Nurse/ Nurse Aide 1022Off-site Medical Response Team High School Cathy CrespoFront Office Reception2001/20021st Contact Jesus MendezThornton PDCommunity Resource Officer Aiden FlemingDean2007/100*16740*46Incident Commander Rick JensenHS Asst. Principal2034/100*16740*43Incident Commander Todd BittnerHS Principal2003/100*16740*3Admin Contact Rosa BecerraHS Admin. Asst.2013/100*16740*38 Janelle BonavidaHS Counselor2009/100*16740*31Evacuation Offsite Organizer Kara JohnsonHS Counselor2010/100*16740*49Evacuation Offsite Organizer

5 General Emergencies The safety of our students is 1 st priority. Never hesitate to call the front office in the case of a medical emergency (ext 1000). – Notify the health office (ext 1042 OR 1071) and administration. If you see someone in the building without a staff, visitor or volunteer badge- – Ask if you can assist them. – Direct them to the front office. – Notify a member of the Emergency Team. If you are suspicious of an unfamiliar person or uncomfortable with a situation or interaction- – Notify an administrator immediately. In the event of a lost or missing student- – Notify an administrator immediately. Administration will sweep the campus, notify law enforcement, parents and transportation when appropriate. – Notify the front office.

6 In the event of a weapon or bomb threat- – Notify an administrator immediately with as much information to identify the threat as soon as possible-description, location, etc. In the event of a power failure- – Remain calm. – Keep the students in the classroom. – Refer to Power Failure page in Emergency Book In the event of sexual harassment and bullying behavior- – Student to student intervene then notify an administrator immediately. – Adult to student intervene then notify an administrator immediately. – Adult to adult notify an administrator immediately. In the event of a building tragedy resulting in serious injury or death of a student or staff member outside of school hours- – Notify an administrator immediately. General Emergencies cont.

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8 FIRE/EVACUATION An evacuation is a response that is used when there is a need to move students, staff and visitors from the school building to another location within or outside of the campus. The decision to evacuate may be based on information from law enforcement, fire department or school administration personnel. Remain CALM and follow instructions. Move the students in a single file line. Take your emergency booklet and class roster (iPad) with you. Use the primary exit routes unless the passage is unsafe. Move the students to the designated safe assembly area and remain there until instructed to move. Take attendance and identify any missing students as well as students that belong to another class. Keep classes in single file and ordered, quiet lines. Hold up the GREEN cover if all of your class is present, the RED if you are missing a student or have one assigned to another teacher. In the event that your class is in specials, the computer lab or the cafeteria at the time of evacuation you must report to the evacuation zone for that location with your roster and emergency booklet to support the students and staff.

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10 Performing Arts Center at PCS Fran Cutty PE Event Center Lobby Auditoriu m 5/25/10

11 LOCKOUT A lockout is a response that is used when there is a threat OUTSIDE of the school building. It is the result of criminal activity in the surrounding neighborhood. The building perimeter is secured and no one is allowed to enter or leave the building. In addition, students are brought inside from outdoor activities, exterior doors are secured and we continue to conduct business as usual until the situation is resolved by law enforcement. Remain CALM and follow instructions. Take role, identify and report any non-absent but missing students to administration through the front office. Close and lock all outside doors and windows. Continue business as usual.

12 LOCKDOWN A lockdown is a response that is used when there is a threat INSIDE of the school building or on campus. It is the result of an intruder into the building with violent or unclear intentions. Students and staff will be secured in classrooms BEHIND LOCKED DOORS until the situation is resolved by law enforcement and building administration. The key to remember during a lock down is “locks, lights, out-of-site!” Everyone is empowered to call a lockdown based on individual observations and assessment of a threat. During a lockdown, students and staff may be required to stay in a classroom for a long period of time. In a lockdown situation you will hear the following announcement: “THIS IS A LOCKDOWN! LOCKS, LIGHTS, OUT OF SIGHT!” Remain CALM and follow instructions. Pull any students into your classroom from the hallway or restrooms. Close and lock all interior doors and windows. Turn off the lights. Close all window coverings except the door window leave it open. Place students sitting on the floor at a 90° angle to the door out of sight of the windows and doors. Make sure students are SILENT with cellphones off. Do not evacuate unless fire is eminent. Do not open the door for ANYONE!!!!

13 LOCKDOWN RELEASE The lockdown will be ended by law enforcement and school administration personnel ONLY. You will remain in your position inside the classroom until you receive additional instructions WHEN SOMEONE UNLOCKS THE DOOR FROM THE OUTSIDE. DO NOT OPEN THE DOOR FOR ANY REASON-IT WILL BE UNLOCKED BY LAW ENFORCEMENT OR ADMINISTRATION STAFF. Remain CALM-do not panic, follow instructions. Form a single file line at the door with the teacher at the back end leaving all belongings behind. Take the emergency booklet and roster with you. Have younger students hold hands with the person in front of and behind them. WALK, do not run to the next officer for instructions. Take attendance and identify any missing students as well as students that belong to another class. Hold up the GREEN cover if all of your class is present, hold up the RED if you are missing a student or have a student that is assigned to another teacher. Proceed to reunification page.

14 REUNIFICATION/CONTROLLED RELEASE The reunification/ controlled release plan may be used to release students to parents and guardians in the case of a major event (i.e. evacuation to a different site) or a minor event (i.e. early release for inclement weather). Outlined below are the procedures for a MAJOR incident to be followed DURING the evacuation process. These may be scaled back for the situation as deemed appropriate by administrative staff or an Incident Commander. Modifications may include time of dismissal, means of transportation, use of exits, staggered release times, etc. Take the emergency booklet and class roster (iPad) with you to access student information. Remain CALM and keep your students grouped together. Take attendance and identify any missing students as well as students that belong to another class. Deliver the attendance list and missing student’s names to the Reunification site director. If you have an injured student, you will release them to the Reunification site director. You will stay with your class. Ensure special needs students are assisted. Provide supervision at the reunification site.

15 TORNADO In the event of a tornado the best practice is “down, in and under”. A Tornado Watch announcement means the conditions for a tornado are present. A Tornado Warning announcement means a tornado has been sighted. Outlined below are the procedures for a Tornado Warning. Remain CALM and follow instructions. Bring students in from outside when the alarm sounds. Pull any students into your classroom from the hallway or restroom. Close your classroom door and windows. Move the students away from doors and windows to an interior wall. Line the students facing the interior wall, on their knees with head down and hands on the back of their neck (tuck and cover position). Await further instructions for evacuation until an “ALL CLEAR” message is received. AFTER the threat has passed Take attendance and identify any missing students as well as students that belong to another class. Report these students to the incident commander or administration.

16 Child Abuse Colorado is a mandatory reporting state which means simply that t he individual who suspects the abuse is legally responsible for making certain that the report is made to the designated agencies immediately. Definition of abuse- – ANY physical injury to a child caused by other than accidental means, including any injury inconsistent with an explanation of how the injury occurred. – Neglect which can lead to physical harm. – Sexual molestation and exploitation. Who should report? The adult to whom the child makes the statements of abuse or who witnesses suspicious behavior or injuries legally MUST report to Social Services. Under the “Child Protection Act of 1987” (C.R.S – Children’s Code) All School Personnel are mandated reporters and have a legal and moral responsibility to make a report if child abuse or neglect reasonably is suspected.

17 Child Abuse – Reporting Procedures The staff member should immediately notify an administrator or counselor that they will be making the report. Assistance with the process will be provided to the staff member by administration or counseling while making the report if requested. The staff member should complete the paperwork for the report that is available in the nurses’ and counselors’ offices before placing the call. This paperwork is then forwarded to the appropriate school counselor. Notify an administrator or counselor immediately if you feel the student may be in imminent danger to return home. If the staff member is unsure about the need to report call social services for assistance in making the determination. – Notify the appropriate county’s social services department. – Adam’s County Social Services (303) Refer the student to the nurses’ office for documentation of any physical marks on the student. DO NOT inform the parents of the report. Social Services will investigate and inform them. ALL INFORMATION in the matter MUST be kept CONFIDENTIAL. Please do not share the information with colleagues, friends or family. Administration or counseling will notify anyone with a vested interest of the situation. Even if there are no immediate results of the report it is IMPERATIVE that each incident be reported for documentation.

18 Power Outage In the event of a power failure, the emergency generator and the emergency lighting will turn on. We will continue to conduct business as usual until the situation is resolved. Visitors will not be allowed to enter the building but students will be released to parents on request. Please prepare an emergency lesson or activity that is not dependent on technology to occupy the student’s attention. In the event of a total power failure (when the emergency generator does not turn on automatically) we will proceed to Shelter/Stay-In-Place status. Please follow the instructions below.  Remain CALM and quiet.  Do not exit the room (Shelter).  Instruct students to limit movement inside the room (Stay-In-Place).  Information will be communicated from room to room by administration when it becomes available.  Staff members will be posted at crucial points (hallways, restrooms, etc.) with emergency lights ASAP.

19 After-school Missing Student  Call is received by reception and transferred to transportation director OR facilities director  Activate code red for all emergency team members still in the building  All team members present proceed to meet in the lobby (HS staff may be updated using the radio and do not need to respond in person) while- o transportation verifies if the student was on the bus or not o Grade level administrator pulls a face sheet of the student from Power School for identification then notifies law enforcement and coordinates with parents  If the student is verified as getting onto and off of the bus transportation director OR facilities director will immediately notify law enforcement.  Once verification that the student was not on the bus is received team members begin search of all of the buildings including: o All call of the student’s name over the PA o Stepping into every classroom with students present for tutoring or activities to ask for the student by name o Search of all student areas-library, restrooms, cafeteria, etc. o Stopping any large scale activity-games, practices, assemblies, performances etc. to ask for the student by name o Team members keep updated using the code red radio group o Upon completion of search of assigned area, return to the lobby to await additional instructions

20 During school missing student protocol Call is received by reception. Activate Incident Command System (ICS) using the Code Red list on radios/cell phones. All team members --proceed to -- the lobby (HS staff may be updated using the radio and do not need to respond in person) where assignments will be given out to staff at that time. The following will be what assignments might be given to individual staff members: – Check PowerSchool attendance to confirm student’s attendance. – Have teachers retake attendance to verify student’s absence. – Verify with front desk staff that student(s) were not signed out. – Grade level administrator pulls a face sheet of the student from Power School for identification then notifies law enforcement and coordinates with parents. If the student is verified as being in attendance and is now missing, the Incident Commander will immediately notify law enforcement. The Incident Commander will stay in the Lobby and wait for responding officers. The Incident Commander will be the direct communication between staff and Law Enforcement. Once verification that the student was in attendance is receive-, team members will be assigned duties on how they will search, which could – include--: – Have teachers retake attendance – All call of the student’s name over the PA – Stepping into every classroom with students present to ask for the student(s) by name. – Search of all student areas-library, restrooms, cafeteria, etc. – Stopping any large scale activity-games, practices, assemblies, performances etc. to ask for the student(s) by name – Team members keep updated using the code red radio group – Upon completion of their assigned search of the assigned area, return to the lobby to await additional instructions

21 Signature Page Please print this slide, sign below, and place in Scott Dowling’s mailbox by September 22, By signing you are acknowledging that you have viewed the Power Point presentation and understand the Emergency Response / Crisis Management Procedures for The Pinnacle Charter School K8 Building. Printed Name: ____________________________ Signature: ________________________________ Date: _____________________


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