Presentation on theme: "San Jose State University COMPLIANCE OFFICE 2014 Student-Athlete Preseason Eligibility Meeting."— Presentation transcript:
San Jose State University COMPLIANCE OFFICE 2014 Student-Athlete Preseason Eligibility Meeting
Compliance Office Mission To ensure the University and Athletic Department staff, student-athletes, boosters and SJSU community are aware of and abide by the many rules and regulations set forth by the NCAA. Works to promote and protect the health and well-being of SJSU student-athletes. Assists in the effort to ensure SJSU student-athletes are eligible for practice and competition.
Compliance Office Staff Lynn Meade, Associate Athletic Director of Compliance @ firstname.lastname@example.org or 408- 924-1514 Wendy Dunn, Director of Compliance @ email@example.com or 408-924-1349 Nick Sterkel, Director of Compliance @ firstname.lastname@example.org or 408-924-1198 Michael Dao, Compliance Coordinator @ Michael.Dao@sjsu.edu or 408-924-1206
Where is the Compliance Office? The SJSU Athletics Compliance Office is located in the ABS Athletics Building @ 1393 South 7 th Street Compliance Office Fax: 408-924- 1738
Purpose of this Meeting Provide a basic understanding of the NCAA rules that affect you as a student-athlete Provide you with enough knowledge to know when there is a potential NCAA rules issue in certain situations Remind you that you are held accountable for your actions
Ethical Conduct NCAA rules require student-athletes to act with honesty and sportsmanship at all times. Student-athletes represent not only their individual team but their institution when participating in intercollegiate athletics; actions on and off the playing surface must appropriately reflect the best interest of the University. [NCAA Bylaw 10.01.1] A student-athlete’s refusal to furnish information relative to potential NCAA rules violations is considered unethical conduct that carries harsh penalties, including permanent loss of eligibility. [Bylaw 10.1(a)]
MWC Sportsmanship Initiative Code of Conduct Statement for Student-Athletes The Mountain West Student-Athlete Advisory Committee (SAAC) believes the most important aspects of sport are good ethics and positive sportsmanship. It is very pleased the Conference has undertaken an initiative to enhance this philosophy. We need your commitment to make this effort a success. The SAAC believes that, in order for an institution to convey a message of good ethics and positive sportsmanship, it must have the involvement and the participation of those individuals most involved in athletics on campus. While this includes, but is not limited to, the President, athletic administrators, coaches and fans, the most important individuals are we the student-athletes. It is our behavior, more than any other, that can shape the perception of our teams and institutions by the public, the media and our opponents.
MWC Sportsmanship Initiative Cont’d… Good ethics and positive sportsmanship are philosophies that must be displayed both on and off the playing field. Good sportsmanship on the field enhances the student-athlete image off the field. Not only should student-athletes be good citizens, they should show a general concern for others. We must take a leadership role to compete at the highest levels, always endeavoring for victory, but doing so with grace, class, dignity and respect. Please join us in supporting the Conference’s Sportsmanship Initiative. Such an initiative will help make the Mountain West one of the premier athletic conferences in the country. Best of luck with the coming season and we look forward to crossing paths with you in and on the courses, fields, courts, pools and tracks.
Sports Wagering (Gambling) NCAA Bylaw 10.02.1 defines sports wagering as placing, accepting or soliciting a wager of any type with any individual or organization on any intercollegiate, amateur or professional team or contest. Examples of sports wagering include the use of a bookmaker or parlay card; Internet sports wagering; auctions in which bids are placed on teams, individuals or contests; and pools or fantasy leagues in which an entry fee is required and there is an opportunity to win a prize.
Sports Wagering, cont’d NCAA Bylaw 10.3 prohibits athletic department staff members, nonathletic department staff members who have responsibilities within the athletic department, student-athletes and staff members of a Conference Office from gambling on any NCAA sponsored sport at the collegiate or professional level. Gambling activities such as placing bets on horse racing or poker/slot machines are not prohibited by NCAA legislation because such activities are not sponsored by the NCAA.
You are not eligible for participation in an NCAA sponsored sport if you have ever: Taken pay, or the promise of pay, for competing in that sport. [Bylaw 12.1.2] Agreed (orally or in writing) to compete in professional athletics in that sport. Exception for actual and necessary expenses prior to collegiate enrollment [Bylaws 12.1.2 &22.214.171.124] Played on any professional athletics team as defined by the NCAA in that sport. Exception for no more than actual and necessary expenses prior to collegiate enrollment [Bylaws 12.1.2 and 126.96.36.199.1]
You are not eligible for participation in an NCAA sponsored sport if you have ever: Used your athletics skill for pay in any form in that sport. [Bylaws 12.1.2 and 188.8.131.52] Prize Money Exceptions: Prior to collegiate enrollment, so long as prize money was based on place finish, was from sponsor of event or team and amount did not exceed actual and necessary expenses to participate in the event. [Bylaws 12.1.2 and 184.108.40.206.1] OR After collegiate enrollment, so long as prize money is based on place finish, was from sponsor of event and amount does not exceed actual and necessary expenses to participate in the event. Event must occur outside your sport’s playing and practice season or during summer vacation period. [Bylaws 12.1.2 and 220.127.116.11.2]
Agents As an SJSU student-athlete, NCAA rules prohibit you from entering into any verbal or written agreement with an agent for representation. [Bylaw 12.3.1] As an SJSU student-athlete, NCAA rules prohibit you from accepting anything of value from an agent or anyone employed by an agent. [Bylaw 18.104.22.168]
Promotional Activities As an SJSU student-athlete, NCAA rules prohibit you from promoting any commercial product, service or enterprise by lending your name, picture or appearance to that entity. [Bylaws 22.214.171.124 & 126.96.36.199] Non-profit/charitable or educational promotions may be OK but you must receive prior written approval from the Compliance Office in order to participate. [Bylaw 188.8.131.52]
5-Year Clock You have 4 years of competitive eligibility within the span of a 5-year clock, which begins at the time of initial full-time enrollment at ANY collegiate institution. [Bylaw 14.2.1] Without injury or another specific extenuating circumstance, you use one year of eligibility even if you only compete for one second of one contest or just a single play the entire year.
Initial Eligibility In order to compete during your first year of collegiate enrollment, you must be certified by the NCAA Eligibility Center (EC) as an academic qualifier based on your high school core course GPA and SAT or ACT scores, as well as be certified an amateur. 2-year & 4-year college transfers must also be certified amateurs by the EC, and in some cases, qualifiers.
12 Unit Rule During the academic year, you must be enrolled in a minimum of 12 units in order to practice and/or compete. Exception for final semester of enrollment if certified that you are carrying courses necessary for degree completion.
6 Unit Rule You must pass a minimum of 6 degree applicable units in the previous semester in order to be eligible the following semester.
9 Unit Rule in Fall for FB FOOTBALL ONLY: A FB student- athlete who does not complete 9 units of academic credit during the fall semester may not compete in the first four contests in the following playing season unless he successfully achieves 27 total units before the beginning of the next fall semester.
18 Unit Rule You must pass a minimum of 18 units between the Fall and Spring semesters in order to be eligible the following semester. So, if you pass only 6 units in fall 2014, you must pass at least 12 units in spring 2015 in order to be eligible for fall 2015.
24 Unit Rule You must pass a minimum of 24 units during the previous academic year (18 units during fall & spring semesters & a maximum of 6 units in summer) in order to be eligible the following academic year.
% of Degree Rule To be eligible for competition, you must: Declare a major by the start of your junior year. Pass 40% of your declared major upon entering your 3 rd year of collegiate enrollment. Pass 60% of your declared major upon entering your 4 th year of collegiate enrollment. Pass 80%of your declared major upon entering your 5 th year of collegiate enrollment.
GPA Rule Although NCAA competitive eligibility GPA rules vary slightly, SJSU requires a 2.0 GPA for good academic standing; therefore, you must maintain a 2.0 GPA in order to be in good academic standing as defined by SJSU.
Financial Aid You are not eligible if you receive financial aid other than financial aid that SJSU distributes; however, it is permissible to receive: (1) Money from anyone on whom you are naturally or legally dependent; (2) Financial aid that has been awarded to you on a basis other than athletics ability; or (3) Financial aid from an entity outside SJSU that meets the requirements specified in the Division I Manual, which you must declare on the Outside Aid Form. [Bylaw 15.01] You must report any financial aid that you receive from a source other than SJSU; however, you do not need to report financial aid received from anyone on whom you are naturally or legally dependent.
Employment As an SJSU student-athlete, you may be employed; however, your compensation may not include any remuneration for value or utility that you may have for the employer because of the publicity, reputation, fame or personal following that you have obtained because of athletics ability; You may be compensated only for work actually performed; You must be compensated at a rate commensurate with the going rate in the San Jose locality for similar services; AND You must complete a Student-Athlete Employment Form available at this meeting or any other time in the Compliance Office.
Extra Benefits An extra benefit is any special arrangement by an institutional employee or a booster to provide a student-athlete or their relatives or friends a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by student-athletes or their relatives or friends is not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution's students or their relatives or friends.
Examples of Impermissible Extra Benefits Special discounts and credit Free or reduced cost service Use of telephone or credit card for personal reasons without charge Entertainment (e.g. free movie tickets) Loans of money Use of an automobile Gifts of any kind
Countable Athletically Related Activities (CARA) CARA is defined as any required activity with an athletics purpose involving student-athletes and at the direction of, or supervised by, one or more of SJSU’s coaching staff (including strength coaches). CARA does not include travel or time spent in Sports Medicine (This meeting doesn’t count either!).
CARA, cont’d In Season Limitations: 4 hours of CARA in a day (golf exception); 20 hours of CARA in a week; 1 day off per week; Days of competition count as 3 hours no matter how long they actually last; No practice activities following a competition EXCEPT during tournaments and double- headers; No classes missed for practice activities.
CARA, cont’d Out of Season Limitations: 8 hours of CARA in a week (combination of strength & conditioning and skill instruction); Skill instruction limited to 2 hours a week; In football skill instruction is limited to review of game film (2 hours per week); 2 days off per week; All CARA during the 8-hour segment is prohibited one week prior to the beginning of each final examination period through the conclusion of each student-athlete’s final exams.
CARA, cont’d Preseason Practice Period Football 5-day acclimatization period plus close regulation and limitation thereafter. All Other Pre-Season Fall Sports No hour limitations until the first regular season contest or the first day of school, whichever comes first.
Outside Competition Sports Other than Basketball: During the academic year, you may only compete for your SJSU team; however, outside of your sport’s season, you may compete for an outside team in a noncollegiate, amateur competition during official SJSU vacation periods. Exception for participation in Olympic Games tryouts and competition and other specified national and international competition is permitted. In M/W soccer and women’s volleyball, you may compete on outside amateur teams during the spring outside of the playing season, provided such participation occurs no earlier than May 1. Must have permission from your coach and the Compliance Office to participate in such outside competition.
Outside Competition, cont’d Basketball: As an SJSU student-athlete, you may not participate in any organized basketball competition except while representing SJSU in intercollegiate competition. Exception for participation in Olympic Games tryouts and competition and other specified national and international competition is permitted. It is permissible to participate as a member of a basketball team in an NCAA-sanctioned summer basketball league or event provided you have permission from your coach and the Compliance Office.
Drug Testing As an SJSU student-athlete, you are subject to random drug testing….Drug Testing Consent Form A no-show = a positive drug test Drug Testing is managed through Athletic Training staff Must disclose all prescription & nonprescription (nutritional supplements) medications to Athletic Training staff Positive drug tests may result in loss of eligibility
Permission To Contact General Rule: Before speaking to another NCAA or NAIA four-year institution about transferring, student- athletes must provide that institution with permission to contact from the SJSU Compliance Office. The student- athlete must receive a release from his/her head coach before the Compliance Office will provide another four- year institution with permission to contact. If you wish to transfer, see either your head coach or the Compliance Office. Effect on Athletics Aid: A request for permission to contact another NCAA or NAIA four-year institution regarding a possible transfer does not constitute a voluntary withdrawal justifying a reduction or cancellation of a student-athlete’s athletics aid.
Permission To Contact, cont’d Denial – If permission is not granted, a second NCAA or NAIA four-year institution shall not encourage the transfer and that institution shall not provide athletics aid to the student-athlete for one academic year. Hearing Opportunity – Any delay or denial of a request for permission to contact requires written notification from the Compliance Office to the student-athlete of his/her opportunity for a hearing to appeal the decision.
Recruiting Prospects Generally speaking, student-athletes do not recruit prospects to attend SJSU. Coaches do the recruiting. Coaches cannot ask student-athletes to call, write to, email, or otherwise contact a prospect. Two exceptions: Official Visits Unofficial Visits
Official Visits SJSU pays for a prospect to visit campus for a maximum of 48 hours. Current student-athlete may be a student host, who may help to recruit the prospect to attend SJSU. May entertain the prospect within 30-mile radius of campus. The prospect may not have contact with any booster and/or media during the visit. Possibility of $40/day to be used to entertain the prospect (cannot purchase items that the prospect can take home with them). Student host can receive a free meal and a complimentary admission, provided the student host accompanies the prospect. No impermissible/inappropriate entertainment activities.
Unofficial Visits Prospect visits SJSU, but pays their own expenses. Student-athlete may be a student host, who may work to recruit the prospects to attend SJSU. May entertain the prospect only on campus but may not pay any expenses. No impermissible/inappropriate entertainment activities
Student Privacy FERPA The Family Educational Rights and Privacy Act of 1974 protects the privacy of student records. Students who are currently enrolled, or formerly enrolled, regardless of their age or parental dependency status, are protected.
MySJSU Students are expected to check their MySJSU account daily and to read important messages. Students need to complete their To Do List, have Holds removed, and comply with deadlines. If you have trouble logging in, please follow the instructions on the MySJSU website.
Late Fees The Athletics Department is NOT responsible for late fees. The student is responsible for being aware of registration dates and payment deadlines.
Tuition Fee Deferrals Student-athletes receiving athletics aid that includes tuition, will have a fee deferral on their account each semester prior to their payment due date. Students may view their tuition fee deferrals on their MySJSU account. If there are tuition charges on your account and you do not see a fee deferral, contact Wendy Dunn before the payment deadline.
Tuition Fee Deferrals cont’d… Students with a fee deferral do not need to make payment on their account. Students can wait until after their athletics aid transfers to pay any remaining balance. Tuition payments from the Department of Athletics will begin transferring to accounts at the beginning of each semester. Students must be enrolled full-time and certified as eligible for aid prior to athletics aid disbursing. The fee deferral will protect your classes from being dropped for non-payment.
Failed Class Policy If you fail or withdraw from a class (during any session – Fall, Spring, Summer and/or Winter) that has been paid for by the Department of Athletics, you may be responsible for paying back those registration fees. The money will be deducted from your monthly allotment(s) or a hold will be placed on your account until payment is made to the Department of Athletics.
Fall Semester Textbook Pick-Up On Monday, August 11 holds will be placed on accounts to prevent changes to enrollment. Holds will be removed by the first day of class. All required course-related textbooks will be pre-ordered for all courses in which the student-athlete is enrolled. Orders will only be placed for student-athletes who are enrolled full-time and certified as eligible for aid. Student-athletes will receive an email when their textbook order is ready for pick-up. Student-athletes will pick-up their textbooks directly from Spartan Bookstore. Photo ID and a signature are required to pick-up textbooks. Student-athletes must see Wendy if there are any changes to their course schedule. Student-athletes must provide a copy of their class schedule printed from MySJSU showing the student’s name.
Fall Semester Textbook Pick-Up, cont’d… If a student-athlete needs to purchase a course reader that is available from A.S. Print Shop or Maple Press, the student-athlete must see Wendy to receive a book voucher. Student- athletes must provide the following documentation for each book voucher approval (these documents will not be returned to the student): Copy of class schedule printed from MySJSU showing the student’s name; AND Copy of green sheet/class syllabus Only course readers that are required will be approved. Book vouchers are accepted at A.S. Print Shop and Maple Press. Separate book vouchers are needed for each location. Student-athletes will NOT be reimbursed for purchases they make on their own from a book voucher location. If required course-related textbooks need to be purchased from another vendor, student- athletes must pay for the purchase on their own and then see Wendy to complete a reimbursement form. Student-athletes must provide the following documentation for reimbursement approval (these documents will not be returned to the student): Original Receipt(s); AND Copy of class schedule printed from MySJSU showing the student’s name; AND Copy of green sheet/class syllabus Thursday, September 25 is the last day to pick-up textbooks from the Bookstore and to submit reimbursement requests.
Textbook Returns Textbooks must be returned to the bookstore within one week after finals end. Students will be charged for any non-returned textbooks! Return books directly to the Spartan Bookstore. Do NOT return books to any of the temporary kiosks set up around campus!
Textbook Returns, cont’d… Readers (AS Print Shop, Maple Press) do not need to be returned. Books that were reimbursed by the Athletics Department need to be returned to the Athletics Department. Even if a textbook will be used again for another semester, the book must be returned and purchased again with a new book voucher. NON-Returned books will be charged to the student via a hold on their MySJSU account or deductions from monthly allotment(s).
Summer Textbook Returns Summer textbooks must be returned to the bookstore no later than Thursday, August 14.
University Housing Students are responsible for understanding all policies and procedures set forth by University Housing Services. Students are required to attend their mandatory building and floor meetings. Students are also required to attend judicial meetings and hearings as a result of Code of Conduct violations. The Department of Athletics is notified of all Code of Conduct violations involving student-athletes.
University Housing, cont’d The Athletics Department is NOT responsible for housing damage fees, lockout fees, or parking fees. These miscellaneous fees will be on your MySJSU account and you are responsible for paying the charges by the payment due date. Students wanting a room change, or wanting to cancel University Housing, are responsible for following University procedures and deadlines. Students are responsible for the room they are assigned to during the designated license period. Returning student-athletes choosing to live on-campus the following academic year, need to participate in the Returning Resident process in the Spring.
Housing Extensions Student-athletes receiving athletics aid that includes housing, will have a housing extension on their account each semester prior to their payment due date. Students may view their housing extensions on their MySJSU account. If there are housing charges on your account and you do not see an extension, contact Wendy before the payment deadline. Students with an extension do not need to make payment on their account. Students can wait until after their athletics aid transfers to pay any remaining balance. Housing payments from the Department of Athletics will begin transferring to accounts at the beginning of each semester. Students must be enrolled full-time and certified as eligible for aid prior to athletics aid disbursing.
Direct Deposit If you are not already enrolled in Direct Deposit, you are highly encouraged to do so, especially if you are receiving an athletics scholarship. Athletics scholarship allotments will be disbursed via Direct Deposit. Allotments include off-campus housing stipends and board stipends. Allotments are issued in four equal payments each semester. Generally, allotments will be disbursed the last week of the month. The tentative disbursement dates for Fall semester are: Friday, August 29 Tuesday, September 30 Friday, October 31 Tuesday, November 25 * there are no athletic scholarship disbursements in December
Direct Deposit cont’d… Students must be enrolled full-time and be certified for athletics aid prior to allotments being disbursed. Any holds on student accounts will prevent allotments from disbursing. Students can enroll in Direct Deposit under the Finance section of their MySJSU account. Check the Bursar’s Office website for detailed instructions. Students must enroll properly and provide accurate bank account information. Incorrect information will cause significant delays in receiving allotments and holds on accounts. The Athletics Department does not have access to student’s Direct Deposit information so our staff cannot check for accuracy or make changes. Any questions or problems with Direct Deposit, need to be directed to the Bursar’s Office.
Student Assistance Fund Student-Athletes who receive a PELL Grant are eligible for a $250 Clothing reimbursement each semester. Coaches will be provided a list of eligible student-athletes each semester. If you are eligible, here are the steps: (1) See the Compliance Coordinator for a Student Assistance Fund Application during the application period. (2) Original receipts for clothing must be submitted. Clothing should be the only items appearing on the receipts. Only the name of the student-athlete applying for reimbursement should appear on the receipt. (3) Checks will be available for pick-up during the last month of the semester. (4) Students must sign a confirmation form when they pick up their check acknowledging they have received the funds and they agree to abide by the permissible uses.
FAFSA ALL Student-Athletes are encouraged to submit FAFSA! All Scholarship Student-Athletes are REQUIRED to have a completed FAFSA on file with the Financial Aid Office every year. Applications can be submitted online via the FAFSA website: http://www.fafsa.ed.gov. March 2 is the State of California priority filing deadline! In order for a FAFSA to be COMPLETE, a student must submit the online application with all required signatures AND must complete all documents posted to their MySJSU To Do List by the Financial Aid Office.
International Students If you are an international student, you will receive information from Wendy regarding International Taxes. It is your responsibility to follow instructions and to be aware of payment and filing deadlines. At the end of the year, returning students will also receive information from Wendy regarding International Student Health Insurance renewals. Contact Wendy if you do not receive the international student information or if you have questions.
Outside Aid Awards ALL scholarship awards from agencies other than San Jose State University, must be reported to the Compliance Office. Awards must be approved by the Compliance Office and disbursed through San Jose State University. ALL student-athletes are to have an Outside Aid Award Form on file annually in the Compliance Office. Changes to outside aid during the year are to be reported on a new form and submitted to Wendy.
Student-Athlete Handbook and Planner The Student-Athlete Handbook and Planner will be distributed at Student-Athlete Orientation on Sunday August 24. All student-athletes are required to complete and sign the Contact Information page and Confirmation of Receipt. Signing these forms acknowledges that you have read the San Jose State Athletics Department Code of Conduct and that you are agreeing to abide by those rules.
Questions, Comments, Concerns If you need assistance with any Compliance or Student Services issues, don’t hesitate to contact us, we are here to help!