1. Chapter 3 Designing a Newsletter
Microsoft Publisher 2010
Chapter 3
Designing a Newsletter

2. Objectives
Describe the advantages of using a newsletter medium and identify the steps in its design process
Edit a newsletter template and navigate pages
Set page options
Edit a masthead
Import text files
Continue a story across pages and insert continued notices
Customize the Ribbon
Designing a Newsletter

3. Objectives Use Publisher’s Edit Story in Microsoft Word feature
Select adjacent objects by dragging
Insert Page Parts
Edit sidebars and pull quotes
Insert and edit coupons and patterns
Duplicate a graphic and flip it
Drag and drop text
Hyphenate stories
Create a template with property changes
Designing a Newsletter

4. Project – Newsletter
Designing a Newsletter

5. General Project Guidelines
Decide on the purpose and audience
Plan for the layout and printing
Research the topic as it relates to your purpose, and gather data
Create the first draft
Proofread and revise the newsletter
Designing a Newsletter

6. Setting Page Options
Click the Options button (Page Design tab | Template group) to display the Page Content dialog box
Click the Columns box arrow to display the choices
Select the desired number of columns
Click the OK button to change the options for the page
Designing a Newsletter

7. Setting Page Options
Designing a Newsletter

8. Editing Text Click the placeholder text to select it
Type the desired text
Designing a Newsletter

9. Importing a Text File Click the text to replace with the imported text
Click the Insert File button (Insert tab | Text group) to display the Insert Text dialog box
Navigate to the desired insert location
Double-click the file containing the text you wish to insert
If the story is too long to fit in the text box, click the No button in the Microsoft Publisher dialog box
Designing a Newsletter

10. Importing a Text File
Designing a Newsletter

11. Continuing a Story across Pages
As Publisher moves from story to story, click the No button until you arrive at the desired text box to include the remainder of the story
Click the Yes button to continue the story in the selected text box
Designing a Newsletter

12. Continuing a Story across Pages
Designing a Newsletter

13. Manually Continuing the Story across Pages
Scroll to the lower-right corner of the page, and if necessary, click the last column nearest the bottom-right of the page
Click the Text in Overflow button to display the pitcher mouse pointer
Display the page on which you wish to continue the story
Click the text in the story you wish to continue the original story
Designing a Newsletter

14. Manually Continuing the Story across Pages
Designing a Newsletter

15. Formatting with Continued Notices
Right-click the text that will be continued on the next page to display the shortcut menu
Click Format Text Box to display the Format Text Box dialog box
Click the Text Box tab to display its settings
Click to display a check mark in the Include “Continued on page …” check box
Click the OK button to insert the continued notice
Right-click the text box where the story flows to display the shortcut menu
Designing a Newsletter

16. Formatting with Continued Notices
Click Format Text Box on the shortcut menu to display the Format Text Box dialog box
Click the Text Box tab to display its settings
Click to display a check mark in the Include “Continued from page …” check box
Click the OK button to insert the continued from notice
Designing a Newsletter

17. Formatting with Continued Notices
Designing a Newsletter

18. Customizing the Publisher Ribbon
Click File on the Ribbon to open the Backstage view and then click the Options command to display the Publisher Options dialog box
Click the Customize Ribbon button to display the Customize the Ribbon gallery
Click the ‘Choose commands from’ box arrow to view the list of commands
Click Commands Not in the Ribbon to display the list
Designing a Newsletter

19. Customizing the Publisher Ribbon
Select the command you wish to add
Click the location in the list of tabs on the right to choose the tab group for the new button
If desired, click the New Group button to create a new group
Click the Add button to add the selected command to the new group
Click the OK button to close the dialog box and create the custom group
Designing a Newsletter

20. Customizing the Publisher Ribbon
Designing a Newsletter

21. Editing a Story in Microsoft Word
Add the Edit Story in Microsoft Word button to the Ribbon
Select the text to update
Click the Edit Story in Microsoft Word button on the Ribbon to open the selected story in Microsoft Word
Designing a Newsletter

22. Quitting Word and Returning to Publisher
Click the Close button on the title bar of the document to quit Word
Right-click the text to display the shortcut menu and then click Best Fit to autofit the text
Designing a Newsletter

23. Deleting and Widening Columns
Point to the column you wish to delete
When the boundary appears, click it and then press the DELETE key
To resize a column, click the text box and then drag a sizing handle to widen it
The current width is noted on the status bar
Designing a Newsletter

24. Deleting and Widening Columns
Designing a Newsletter

25. Replacing a Graphic Using the Shortcut Menu
Click the graphic to replace
Right-click the graphic to display the shortcut menu, and then point to Change Picture to display its submenu
Click Change Picture on the submenu to display the Insert Picture dialog box
Navigate to the desired insert location
Double-click the file to insert
Click outside the picture to view the insertion
Designing a Newsletter

26. Replacing a Graphic Using the Shortcut Menu
Designing a Newsletter

27. Selecting Adjacent Objects by Dragging
Starting above and to the left of the first object to select, drag down and to the right to select all desired objects
Designing a Newsletter

28. Inserting a Pull Quote
Click the Page Parts button (Insert tab | Building Blocks group) to display the gallery
Click the desired pull quote to insert it
Designing a Newsletter

29. Inserting a Pull Quote
Designing a Newsletter

30. Duplicating a Graphic
CTRL+SHIFT+DRAG the graphic from the original location to the location to which you wish to copy it
Designing a Newsletter

31. Flipping a Graphic
With the graphic to flip selected, click the Rotate button (Drawing Tools Format tab | Arrange group) to display the gallery
Click Flip Horizontally or Flip Vertically to flip the selected graphic
Designing a Newsletter

32. Flipping a Graphic
Designing a Newsletter

33. Inserting and Formatting a Coupon
Click the Advertisements button (Insert tab | Building Blocks group) to display the gallery
Click the desired coupon in the Coupons area
Drag the border of the coupon to the desired location
Drag the sizing handle to resize the coupon
Designing a Newsletter

34. Inserting and Formatting a Coupon
Designing a Newsletter

35. Dragging and Dropping Text
Select the text you wish to drag and drop
Drag the selection to the desired location
Release the mouse button to move the selected text to the location of the mouse pointer
Designing a Newsletter

36. Dragging and Dropping Text
Designing a Newsletter

37. Checking Hyphenation
Click the Hyphenation button (Text Box Tools Format tab | Text group) to display the Hyphenation dialog box
Click to remove the check mark in the ‘Automatically hyphenate this story’ check box
Click the Manual button to hyphenate the story manually
As Publisher moves through the story, click the Yes or No button using the hyphenation rules
Designing a Newsletter

38. Checking Hyphenation
Designing a Newsletter

39. Creating a Template with Property Changes
Click File on the Ribbon to open the Backstage view
Click the Save As command to display the Save As dialog box
Type the desired publication name in the File name text box
Click the ‘Save as type’ box arrow to display the list of file types
Click Publisher Template (*.pub) to choose to save the publication as a template
Designing a Newsletter

40. Creating a Template with Property Changes
Navigate to the desired save location
If your name does not appear next to the word, Authors, in the lower portion of the dialog box, double-click the text and then type your name to replace the text
Click the Tags box and then type the desired tag words
Click the Save button to save the template
Designing a Newsletter

41. Creating a Template with Property Changes
Designing a Newsletter

42. Chapter Summary
Describe the advantages of using a newsletter medium and identify the steps in its design process
Edit a newsletter template and navigate pages
Set page options
Edit a masthead
Import text files
Continue a story across pages and insert continued notices
Customize the Ribbon
Designing a Newsletter

43. Chapter Summary Use Publisher’s Edit Story in Microsoft Word feature
Select adjacent objects by dragging
Insert Page Parts
Edit sidebars and pull quotes
Insert and edit coupons and patterns
Duplicate a graphic and flip it
Drag and drop text
Hyphenate stories
Create a template with property changes
Designing a Newsletter

44. Microsoft Publisher 2010
Chapter 3 Complete