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Office 2003 Advanced Concepts and Techniques M i c r o s o f t Word Project 4 Creating a Document with a Table, Chart, and Watermark.

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Presentation on theme: "Office 2003 Advanced Concepts and Techniques M i c r o s o f t Word Project 4 Creating a Document with a Table, Chart, and Watermark."— Presentation transcript:

1 Office 2003 Advanced Concepts and Techniques M i c r o s o f t Word Project 4 Creating a Document with a Table, Chart, and Watermark

2 Word Project 4: Creating a Document with a Table, Chart, and Watermark 2 Objectives Add a border and shading to a paragraph Center page contents vertically on a page Insert a section break Insert a Word document into an open document Create and format a header and footer different from the previous header and footer

3 Word Project 4: Creating a Document with a Table, Chart, and Watermark 3 Objectives Modify and format a Word table Sum columns in a table using the AutoSum button Select and format nonadjacent text Create a chart from a Word table and modify the chart in Microsoft Graph Add picture bullets to a list

4 Word Project 4: Creating a Document with a Table, Chart, and Watermark 4 Objectives Create and apply a character style Use the Draw Table feature to create a table Insert a text watermark Reveal formatting

5 Word Project 4: Creating a Document with a Table, Chart, and Watermark 5 Bordering a Paragraph If the Tables and Borders toolbar is not displayed in the Word window, click the Tables and Borders button on the Standard toolbar If the Tables and Borders toolbar is floating in the Word window, double-click the title bar of the Tables and Borders toolbar With the insertion point on the line containing the paragraph you wish to format, click the Line Weight box arrow on the Tables and Borders toolbar

6 Word Project 4: Creating a Document with a Table, Chart, and Watermark 6 Bordering a Paragraph Click 4½ pt in the Line Weight list Click the Border Color button arrow on the Tables and Borders toolbar Click Dark Teal, which is the fifth color on the first row of the color palette Click the Outside Border button on the Tables and Borders toolbar

7 Word Project 4: Creating a Document with a Table, Chart, and Watermark 7 Bordering a Paragraph

8 Word Project 4: Creating a Document with a Table, Chart, and Watermark 8 Changing Left and Right Paragraph Indent Position the mouse pointer on the Left Indent marker on the ruler Drag the Left Indent marker to the.5” mark on the ruler Drag the Right Indent marker to the 5.5” mark on the ruler

9 Word Project 4: Creating a Document with a Table, Chart, and Watermark 9 Changing Left and Right Paragraph Indent

10 Word Project 4: Creating a Document with a Table, Chart, and Watermark 10 Shading a Paragraph In the insertion point on the line containing the paragraph you wish to format, click the Shading Color button arrow on the Tables and Borders toolbar Click Tan, which is the second color on the bottom row of the color palette Click the Tables and Borders button on the Standard toolbar to remove the Tables and Borders toolbar from the Word screen

11 Word Project 4: Creating a Document with a Table, Chart, and Watermark 11 Shading a Paragraph

12 Word Project 4: Creating a Document with a Table, Chart, and Watermark 12 Centering Page Contents Vertically Press CTRL+HOME to position the insertion point at the top of the document Click File on the menu bar Click Page Setup on the File menu

13 Word Project 4: Creating a Document with a Table, Chart, and Watermark 13 Centering Page Contents Vertically When Word displays the Page Setup dialog box, if necessary, click the Layout tab Click the Vertical alignment box arrow and then click Center Click the OK button

14 Word Project 4: Creating a Document with a Table, Chart, and Watermark 14 Centering Page Contents Vertically

15 Word Project 4: Creating a Document with a Table, Chart, and Watermark 15 Inserting a Section Break Be sure the insertion point is positioned where you wish to insert the section break Click Insert on the menu bar Click Break on the Insert menu When Word displays the Break dialog box, click Next page in the Section break types area Click the OK button

16 Word Project 4: Creating a Document with a Table, Chart, and Watermark 16 Inserting a Section Break

17 Word Project 4: Creating a Document with a Table, Chart, and Watermark 17 Inserting a Word Document into an Open Document Be sure the insertion point is positioned where you wish to insert the Word document If necessary, insert the Data Disk into drive A Click Insert on the menu bar Click File on the Insert menu When Word displays the Insert File dialog box, click the Look in box arrow and then click 3½ Floppy (A:)

18 Word Project 4: Creating a Document with a Table, Chart, and Watermark 18 Inserting a Word Document into an Open Document Click the Views button arrow and then click Preview Click Park District Draft in the Name list Click the Insert button in the dialog box Press SHIFT+F5

19 Word Project 4: Creating a Document with a Table, Chart, and Watermark 19 Inserting a Word Document into an Open Document

20 Word Project 4: Creating a Document with a Table, Chart, and Watermark 20 Going To a Section Double-click the status bar anywhere to the left of the status indicators When Word displays the Find and Replace dialog box, if necessary, click the Go To tab Click Section in the Go to what area

21 Word Project 4: Creating a Document with a Table, Chart, and Watermark 21 Going To a Section Type 2 in the Enter section number text box Click the Go To button in the dialog box Click the Close button in the dialog box

22 Word Project 4: Creating a Document with a Table, Chart, and Watermark 22 Going To a Section

23 Word Project 4: Creating a Document with a Table, Chart, and Watermark 23 Creating a Header Different from the Previous Section Header Verify the insertion point is in section 2 by looking at the status bar Click View on the menu bar and then click Header and Footer Click the Align Right button on the Formatting toolbar If the header area displays the label, Same as Previous, click the Link o Previous button on the Header and Footer toolbar to deselect the button Click the Insert Page Number button on the Header and Footer toolbar

24 Word Project 4: Creating a Document with a Table, Chart, and Watermark 24 Creating a Header Different from the Previous Section Header

25 Word Project 4: Creating a Document with a Table, Chart, and Watermark 25 Changing Page Number Format and Page Number Differently into a Section Click the Format Page Number button on the Header and Footer toolbar When Word displays, the Page Number Format dialog box, click the Number format box arrow and then click the second format in the list Click Start at in the Page numbering area Click the OK button

26 Word Project 4: Creating a Document with a Table, Chart, and Watermark 26 Changing Page Number Format and Page Number Differently into a Section

27 Word Project 4: Creating a Document with a Table, Chart, and Watermark 27 Creating a Footer Different from the Previous Section Footer Click the Switch Between Header and Footer button on the Header and Footer toolbar If the footer area displays the label, Same as Pervious, click the Link to Previous button on the Header and Footer toolbar to deselect the button Click the Bold button on the Formatting toolbar

28 Word Project 4: Creating a Document with a Table, Chart, and Watermark 28 Creating a Footer Different from the Previous Section Footer Click the Center button on the formatting toolbar Type Vote YES for the Minooka Park District Referendum Click the Close Header and Footer button to remove the Header and Footer toolbar from the screen

29 Word Project 4: Creating a Document with a Table, Chart, and Watermark 29 Creating a Footer Different from the Previous Section Footer

30 Word Project 4: Creating a Document with a Table, Chart, and Watermark 30 Deleting a Column If necessary, scroll to display the table in the document window Position the mouse pointer at the top of the column to be deleted and click when it changes to a downward pointing arrow Right-click the selected column Click Delete Columns on the shortcut menu

31 Word Project 4: Creating a Document with a Table, Chart, and Watermark 31 Deleting a Column

32 Word Project 4: Creating a Document with a Table, Chart, and Watermark 32 Adding a Row and Merging Cells Position the mouse pointer to the left of the first row of the table until it changes to a right-pointing arrow and then click to select the entire row Right-click inside the selected row Click Insert Rows on the shortcut menu

33 Word Project 4: Creating a Document with a Table, Chart, and Watermark 33 Adding a Row and Merging Cells With the new row selected, right-click the added row Click Merge Cells on the shortcut menu Click inside the top row to remove the highlight

34 Word Project 4: Creating a Document with a Table, Chart, and Watermark 34 Adding a Row and Merging Cells

35 Word Project 4: Creating a Document with a Table, Chart, and Watermark 35 Adding Rows to the End of a Table Position the insertion point at the end of the lower-right corner cell of the table Press the TAB key to create a new row at the bottom of the table Type Total and then press the TAB key

36 Word Project 4: Creating a Document with a Table, Chart, and Watermark 36 Summing Columns in a Table If the Tables and Borders toolbar is not displayed in the Word window, click the Tables and Borders button on the Standard toolbar If the Draw Table button on the Tables and Borders toolbar is selected, click it to deselect it With the insertion point in the cell to contain the sum, click the AutoSum button on the Tables and Borders toolbar Repeat the previous step for each cell which will contain a sum

37 Word Project 4: Creating a Document with a Table, Chart, and Watermark 37 Summing Columns in a Table

38 Word Project 4: Creating a Document with a Table, Chart, and Watermark 38 AutoFormatting a Table With the insertion point in the table, click the Table AutoFormat button on the Tables and Borders toolbar When Word displays the Table AutoFormat dialog box, scroll through the Table styles list and then click Table Elegant. Be sure all check boxes in the Apply special format to area at the bottom of the dialog box contain check marks Click the Apply button in the dialog box Click the Tables and Borders button on the Standard toolbar to remove the Tables and Borders toolbar from the screen

39 Word Project 4: Creating a Document with a Table, Chart, and Watermark 39 AutoFormatting a Table

40 Word Project 4: Creating a Document with a Table, Chart, and Watermark 40 Selecting Nonadjacent Text Drag through the text of your first selection While holding down the CTRL key, drag through the text of your second selection Repeat the previous step while dragging through each of your selections, not releasing the CTRL key until you are finished

41 Word Project 4: Creating a Document with a Table, Chart, and Watermark 41 Selecting Nonadjacent Text

42 Word Project 4: Creating a Document with a Table, Chart, and Watermark 42 Charting a Table Point to the left of the second row in the table until the mouse pointer changes to a right- pointing arrow and then drag downward until the middle four rows in the table are selected Click Insert on the menu bar and then point to Picture Click Chart on the Picture submenu If Graph displays a Datasheet window, click the Close button in the upper-right corner of the Datasheet window to remove the Datasheet window from the screen

43 Word Project 4: Creating a Document with a Table, Chart, and Watermark 43 Charting a Table

44 Word Project 4: Creating a Document with a Table, Chart, and Watermark 44 Moving Legend Placement in a Chart If necessary, scroll to display the chart in the document window Right-click the legend in the chart Click Format Legend on the shortcut menu

45 Word Project 4: Creating a Document with a Table, Chart, and Watermark 45 Moving Legend Placement in a Chart When Word displays the Format Legend box, if necessary, click the Placement tab Click Top in the Placement area Click the OK button

46 Word Project 4: Creating a Document with a Table, Chart, and Watermark 46 Changing the Chart Type Point to the right of the columns in the chart and then right-click when the words, Plot Area, appear as the ScreenTip Click Chart Type on the shortcut menu When Graph displays the Chart Type dialog box, click the Standard Types tab

47 Word Project 4: Creating a Document with a Table, Chart, and Watermark 47 Changing the Chart Type In the Chart type list, scroll to and then click Cylinder In the Chart sub-type area, click the second graphic in the first row Click the OK button

48 Word Project 4: Creating a Document with a Table, Chart, and Watermark 48 Changing the Chart Type

49 Word Project 4: Creating a Document with a Table, Chart, and Watermark 49 Exiting Graph and Returning to Word Click somewhere outside the chart. If necessary, scroll to display the chart in the document window

50 Word Project 4: Creating a Document with a Table, Chart, and Watermark 50 Creating a Character Style Position the insertion point in the first bulleted paragraph Click the Styles and Formatting button on the Formatting toolbar Click the New Style button in the Styles and Formatting task pane

51 Word Project 4: Creating a Document with a Table, Chart, and Watermark 51 Creating a Character Style When Word displays the New Style dialog box, type Bonds in the Name text box Click the Style type box arrow and then click Character Click the OK button

52 Word Project 4: Creating a Document with a Table, Chart, and Watermark 52 Creating a Character Style

53 Word Project 4: Creating a Document with a Table, Chart, and Watermark 53 Applying a Character Style Drag through the text to which you wish to apply the style With the Styles and Formatting task pane displays in in the Word window, click Bonds in the Pick formatting to apply area Click in the bulleted list to remove the selection Close the Styles and Formatting task pane by clicking its Close button

54 Word Project 4: Creating a Document with a Table, Chart, and Watermark 54 Applying a Character Style

55 Word Project 4: Creating a Document with a Table, Chart, and Watermark 55 Adding Picture Bullets to a List Select the paragraphs in the bulleted list Right-click the selection Click Bullets and Numbering on the shortcut menu When Word displays the Bullets and Numbering dialog box, if necessary, click the Bulleted tab Click the Customize button in the Bullets and Numbering dialog box

56 Word Project 4: Creating a Document with a Table, Chart, and Watermark 56 Adding Picture Bullets to a List When Word displays the Customize Bulleted List dialog box, click the Picture button When Word displays the Picture Bullet dialog box, click the desired picture bullet Click the OK button in the Picture Bullet dialog box Click the OK button in the Customize Bulleted List dialog box When the Word window is visible again, click in the selected list to remove the selection

57 Word Project 4: Creating a Document with a Table, Chart, and Watermark 57 Adding Picture Bullets to a List

58 Word Project 4: Creating a Document with a Table, Chart, and Watermark 58 Drawing an Empty Table Position the insertion point at the beginning of the last paragraph Show the Tables and Borders toolbar If it is not selected, click the Draw Table button on the Tables and Borders toolbar Position the mouse pointer, which has a pencil shape, immediately above the insertion point

59 Word Project 4: Creating a Document with a Table, Chart, and Watermark 59 Drawing an Empty Table Drag the pencil pointer downward and to the right until the dotted rectangle is the size for which you wish to create the table Release the mouse button If Word wraps the text around the table, right- click the table, click Table Properties on the shortcut menu, click the Table tab, click None in the Text wrapping area, and then click the OK button Position the pencil pointer just below the upper left-hand corner of the table

60 Word Project 4: Creating a Document with a Table, Chart, and Watermark 60 Drawing an Empty Table Drag the pencil pointer to the right to draw a horizontal line Drag the pencil pointer from the left to right three more times to draw three more horizontal lines Position the pencil pointer on the second horizontal line, about 1 inch from its left edge Draw five vertical lines to form column borders. Your table should now look similar to the one shown on the following slide

61 Word Project 4: Creating a Document with a Table, Chart, and Watermark 61 Drawing an Empty Table

62 Word Project 4: Creating a Document with a Table, Chart, and Watermark 62 Erasing Lines in a Table Click the Eraser button on the Tables and Borders toolbar Drag the mouse pointer through each line you wish to erase Click the Eraser button on the Tables and Borders toolbar to turn off the eraser

63 Word Project 4: Creating a Document with a Table, Chart, and Watermark 63 Erasing Lines in a Table

64 Word Project 4: Creating a Document with a Table, Chart, and Watermark 64 Creating a Text Watermark Click Format on the menu bar and then point to Background Click Printed Watermark on the Background submenu When Word displays the Printed Watermark dialog box, click Text watermark Drag through the text in the Text box to select it. Type YES in the Text box

65 Word Project 4: Creating a Document with a Table, Chart, and Watermark 65 Creating a Text Watermark Click the Size box arrow and then click 54 Click the Color box arrow and then click Tan on the color palette Click the Apply button Click the Close button in the dialog box

66 Word Project 4: Creating a Document with a Table, Chart, and Watermark 66 Creating a Text Watermark

67 Word Project 4: Creating a Document with a Table, Chart, and Watermark 67 Revealing Formatting Press CTRL+HOME and then verify that the insertion point in the first line of the document Click Format on the menu bar Click Reveal Formatting on the Format menu Click the Close button on the Reveal Formatting task pane to close the task pane

68 Word Project 4: Creating a Document with a Table, Chart, and Watermark 68 Revealing Formatting

69 Word Project 4: Creating a Document with a Table, Chart, and Watermark 69 Summary Add a border and shading to a paragraph Center page contents vertically on a page Insert a section break Insert a Word document into an open document Create and format a header and footer different from the previous header and footer

70 Word Project 4: Creating a Document with a Table, Chart, and Watermark 70 Summary Modify and format a Word table Sum columns in a table using the AutoSum button Select and format nonadjacent text Create a chart from a Word table and modify the chart in Microsoft Graph Add picture bullets to a list

71 Word Project 4: Creating a Document with a Table, Chart, and Watermark 71 Summary Create and apply a character style Use the Draw Table feature to create a table Insert a text watermark Reveal formatting

72 Office 2003 Advanced Concepts and Techniques M i c r o s o f t Word Project 4 Complete


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