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Microsoft Access 2010 Chapter 5 Multitable Forms.

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Presentation on theme: "Microsoft Access 2010 Chapter 5 Multitable Forms."— Presentation transcript:

1 Microsoft Access 2010 Chapter 5 Multitable Forms

2 Add Yes/No, Date/Time, Memo, OLE Object, and Attachment fields Use the Input Mask Wizard Update fields and enter data Change row and column size Create a form with a subform in Design view Modify a subform and form design Objectives Multitable Forms2

3 Enhance the form title Change tab stops and tab order Use the form to view data and attachments View object dependencies Use Date/Time, Memo, and Yes/No fields in a query Create a form with a datasheet Multitable Forms3 Objectives

4 Multitable Forms4 Project – Multitable Forms

5 When new fields are needed, determine the purpose of those fields to see if they need special data types When a form is required, determine whether the form requires data from more than one table If the form requires data from more than one table, determine the relationship between the tables If the form requires data from more than one table, determine on which of the tables the form is to be based Determine the fields from each table that need to be on the form Multitable Forms5 General Project Guidelines

6 Open the table in Design view Click the first open field to select the position for the first additional field Type the desired field name, press the TAB key, and then select the desired data type Click the Save button on the Quick Access Toolbar to save the changes Multitable Forms6 Adding Fields with New Data Types to a Table

7 Multitable Forms7 Adding Fields with New Data Types to a Table

8 After adding the new field, click the Input Mask property box Click the Build button to use a wizard to enter the input mask If necessary, click the Yes button to save the table Select the desired input mask in the Input Mask Wizard dialog box Click the Next button two times If necessary, determine how you want to store the data, and then click the Next button Click the Finish button Multitable Forms8 Using the Input Mask Wizard

9 Multitable Forms9 Using the Input Mask Wizard

10 Click the check box in the Yes/No field to place a check mark in the box Multitable Forms10 Entering Data in Yes/No Fields

11 Drag the right edge of the field to resize to the right to increase the column size Drag the lower edge of the record selector to resize to the desired location Multitable Forms11 Changing the Row and Column Size

12 Right-click the OLE object field to produce a shortcut menu Click Insert Object on the shortcut menu to display the Microsoft Access dialog box Click the ‘Create from File’ option button, and then click the Browse button to display the Browse dialog box Navigate to the location of the file you wish to insert Click the object to insert, and then click the OK button Multitable Forms12 Entering Data in OLE Object Fields

13 Multitable Forms13 Entering Data in OLE Object Fields

14 Right-click the attachment field, and then click Manage Attachments on the shortcut menu Click the Add button to add an attachment Navigate to the location containing the file(s) to attach Click the file to attach, and then click the Open button Repeat the previous three steps to attach additional files Click the OK button to close the Attachments dialog box Multitable Forms14 Entering Data in Attachment Fields

15 Multitable Forms15 Entering Data in Attachment Fields

16 Click Create on the Ribbon to display the Create tab Click the Form Design button to create a new form in Design View If a field list does not appear, click the Add Existing Fields button (Form Design Tools Design tab | Tools group) to display a field list Multitable Forms16 Creating a Form in Design View

17 Multitable Forms17 Creating a Form in Design View

18 Drag the field in the field list to the desired location on the form Multitable Forms18 Adding a Control for a Field to the Form Design

19 Click the first control to align Hold the SHIFT key down and click the remaining controls to align Click the Align button (Form Design Tools Arrange tab | Sizing & Ordering group) to display the Align menu Click the desired alignment option Multitable Forms19 Aligning Controls

20 Multitable Forms20 Aligning Controls

21 Select the controls on which to modify the vertical spacing Click the Size/Space button (Form Design Tools Arrange tab | Sizing & Ordering group) to display the Size/Space menu Click the desired spacing option to specify the spacing Multitable Forms21 Adjusting Vertical Spacing

22 Multitable Forms22 Adjusting Vertical Spacing

23 Drag the field list title bar to move the field list Multitable Forms23 Moving the Field List

24 Right-click the form to produce a shortcut menu Point to the Fill/Back Color command arrow on the shortcut menu to display a color palette Click the desired color Multitable Forms24 Using a Shortcut Menu to Change the Fill/Back Color

25 Click the Title button (Form Design Tools Design tab | Header/Footer group) to add a title to the form Multitable Forms25 Adding a Title

26 Click the More button (Form Design Tools Design tab | Controls group) to display a gallery of available tools Be sure the Use Control Wizards button is selected, click the Subform/ Subreport tool on the Form Design Tools Design tab, and move the mouse pointer to and click the position where you want to position the subform Ensure the ‘Use existing Tables and Queries’ option button is selected Multitable Forms26 Placing a Subform

27 Click the Next button Click the Tables/Queries box arrow, and then click the table that contains the fields for the subform Add the desired fields to the subform Click the Next button to move to the next SubForm Wizard dialog box Be sure the ‘Choose from a list’ option button is selected Click the Next button Type the desired name of the subform Click the Finish button to place the subform Multitable Forms27 Placing a Subform

28 Multitable Forms28 Placing a Subform

29 Click the View button (Home tab | Views group) to view the form in Form view Multitable Forms29 Viewing the Form

30 Open the form with the subform in Design view Click the boundary of the subform to select it Make the necessary modifications Multitable Forms30 Modifying a Subform

31 In Design view, click the label two times to produce an insertion point Type the new label text Click outside the label to deselect it Multitable Forms31 Changing a Label

32 Click the label(s) to change Click the Font Color arrow (Form Design Tools Format tab | Font group) to display a color palette Click the desired color to change the font color for the label(s) Click the Property Sheet button (Form Design Tools Design tab | Tools group) to produce the property sheet for the selected labels. If your property sheet still appears on the left side of the screen, drag it back to the right. Make sure the All tab is selected Click the Border Style property box to display the Border Style property box arrow, and then click the arrow to display a menu of border styles Multitable Forms32 Changing Special Effects and Colors

33 Click the desired border style Click the Border Width property box to display the Border Width property box arrow, and then click the arrow to display a menu of border widths Click the desired border width Click the Special Effect property box to display the Special Effect property box arrow, and then click the arrow to display a menu of special effects Click the desired special effect Multitable Forms33 Changing Special Effects and Colors

34 Multitable Forms34 Changing Special Effects and Colors

35 Display the form in Design view Resize the Form Header section by dragging down the lower boundary of the section to the desired location Click the control containing the form title to select the control Drag the lower-right sizing handle to resize the control to the desired size Click the Property Sheet button (Form Design Tools Design tab | Tools group) to display the control’s property sheet Multitable Forms35 Modifying the Appearance of a Form Title

36 Click the Font Size property box, click the Font Size property box arrow, and then click the desired font size In a similar fashion, change the Text Align property and the Font Weight property Close the property sheet by clicking the Property Sheet button (Form Design Tools Design tab | Tools group) Multitable Forms36 Modifying the Appearance of a Form Title

37 Multitable Forms37 Modifying the Appearance of a Form Title

38 Select the controls for which you want to omit from the tab stop sequence Click the Property Sheet button (Form Design Tools Design tab | Tools group) to display the property sheet Make sure the All tab (Property Sheet) is selected, click the down scroll arrow until the Tab Stop property appears, click the Tab Stop property, click the Tab Stop property box arrow, and then click No Close the property sheet Multitable Forms38 Changing a Tab Stop

39 Multitable Forms39 Changing a Tab Stop

40 Multitable Forms40 Changing the Tab Order

41 Open the Navigation Pane and click the desired table Click the Object Dependencies button (Database Tools tab | Relationships group) to display the Object Dependencies pane If necessary, click the ‘Objects that depend on me’ option button to select it Close the Object Dependencies pane by clicking the Object Dependencies button (Database Tools tab | Relationships group) a second time Multitable Forms41 Viewing Object Dependencies

42 Multitable Forms42 Viewing Object Dependencies

43 Multitable Forms43 Using the Date/Time, Memo, and Yes/No Fields in a Query

44 Multitable Forms44 Using the Date/Time, Memo, and Yes/No Fields in a Query

45 Add Yes/No, Date/Time, Memo, OLE Object, and Attachment fields Use the Input Mask Wizard Update fields and enter data Change row and column size Create a form with a subform in Design view Modify a subform and form design Chapter Summary Multitable Forms45

46 Enhance the form title Change tab stops and tab order Use the form to view data and attachments View object dependencies Use Date/Time, Memo, and Yes/No fields in a query Create a form with a datasheet Multitable Forms46 Chapter Summary

47 Chapter 5 Complete Microsoft Access 2010


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