1. Chapter 6 Navigating Presentations Using Hyperlinks and Action Buttons
Microsoft PowerPoint 2010
Chapter 6
Navigating Presentations Using Hyperlinks and Action Buttons

2. Objectives Create a presentation from a Microsoft Word outline
Add hyperlinks to slides and objects
Hyperlink to other Microsoft Office documents
Add action buttons and action settings
Display guides to position slide elements
Navigating Presentations Using Hyperlinks and Action Buttons

3. Objectives Set placeholder margins Create columns in a placeholder
Change paragraph line spacing
Format bullet size and color
Change bullet characters to pictures and numbers
Hide slides
Navigating Presentations Using Hyperlinks and Action Buttons

4. Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters
Navigating Presentations Using Hyperlinks and Action Buttons

5. Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters
Navigating Presentations Using Hyperlinks and Action Buttons

6. Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters
Navigating Presentations Using Hyperlinks and Action Buttons

7. General Project Guidelines
Think threes
Choose outstanding hyperlink images or text
Customize action buttons for a unique look
Be mindful of prepositional phrases
Consider the audience’s interest
Navigating Presentations Using Hyperlinks and Action Buttons

8. Opening a Microsoft Word Outline as a Presentation
Open the Backstage view and then click the Open command in the Backstage view to display the Open dialog box
Navigate to the location containing the outline
Click the File Type arrow to display the File Type list
Click All Outlines to select this file type
Click the name of the file to open
Click the Open button to open the Outline as a presentation
Click the Outline tab in the Tabs pane to view the outline
Navigating Presentations Using Hyperlinks and Action Buttons

9. Opening a Microsoft Word Outline as a Presentation
Navigating Presentations Using Hyperlinks and Action Buttons

10. Adding a Hyperlink to a Picture
Select the picture, and then click the Insert Hyperlink button (Insert tab | Links group) to display the Insert Hyperlink dialog box
If necessary, click the Place in This Document button in the Link to area
Click the desired link destination in the ‘Select a place in this document’ area
Click the OK button to insert the hyperlink
Navigating Presentations Using Hyperlinks and Action Buttons

11. Adding a Hyperlink to a Picture
Navigating Presentations Using Hyperlinks and Action Buttons

12. Adding a Hyperlink to a Paragraph
Select the paragraph, and then display the Insert Hyperlink dialog box and then click the Existing File or Web Page button in the Link to area
Type the Web address in the Address text box
Click the OK button to insert the hyperlink
Navigating Presentations Using Hyperlinks and Action Buttons

13. Adding a Hyperlink to a Paragraph
Navigating Presentations Using Hyperlinks and Action Buttons

14. Inserting an Action Button
Click the Shapes button (Insert tab | Illustrations group) to display the Shapes gallery
Point to the desired action button in the Action Buttons area
Click the desired location on the slide to insert the action button and to display the Action Settings dialog box
Set the desired options in the Action Settings dialog box
Click the OK button
Navigating Presentations Using Hyperlinks and Action Buttons

15. Inserting an Action Button
Navigating Presentations Using Hyperlinks and Action Buttons

16. Changing an Action Button Fill Color
With the action button selected, click the Shape Fill button arrow (Drawing Tools Format tab | Shape Styles gallery) to display the Shape Fill gallery
Click the desired fill color to apply the color to the action button
Navigating Presentations Using Hyperlinks and Action Buttons

17. Changing an Action Button Fill Color
Navigating Presentations Using Hyperlinks and Action Buttons

18. Copying an Action Button
Right-click the action button to copy
Click Copy on the shortcut menu to copy the action button to the Clipboard
Display the slide to contain the action button, and then click the Paste button (Home tab | Clipboard group) to paste the action button
Navigating Presentations Using Hyperlinks and Action Buttons

19. Copying an Action Button
Navigating Presentations Using Hyperlinks and Action Buttons

20. Editing an Action Button Action Setting
With the action button selected, click the Action button (Insert tab | Links group) to display the Action Settings dialog box
Make the desired changes in the Action Settings dialog box, and then click the OK button
Navigating Presentations Using Hyperlinks and Action Buttons

21. Editing an Action Button Action Setting
Navigating Presentations Using Hyperlinks and Action Buttons

22. Hyperlinking to Another PowerPoint File
Select the picture to turn into a hyperlink
Click the Action button (Insert tab | Links group) to display the Action Settings dialog box
Click Hyperlink to in the ‘Action on click’ area and then click the Hyperlink to arrow to display the Hyperlink to menu
Scroll down and then click Other PowerPoint Presentation to display the Hyperlink to Other PowerPoint Presentation dialog box
Navigate to and then click the hyperlinked presentation
Navigating Presentations Using Hyperlinks and Action Buttons

23. Hyperlinking to Another PowerPoint File
Click the OK button to display the Hyperlink to Slide dialog box
Click the OK button to hyperlink the image to the other presentation
Click the OK button to apply the new action setting
Navigating Presentations Using Hyperlinks and Action Buttons

24. Hyperlinking to Another PowerPoint File
Navigating Presentations Using Hyperlinks and Action Buttons

25. Hyperlinking to a Microsoft Word File
Select the picture to turn into a hyperlink
Click the Action button (Insert tab | Links group) to display the Action Settings dialog box
Click Hyperlink to, click the Hyperlink to arrow to display the Hyperlink to menu, and then scroll down to the end of the Hyperlink to list
Click Other File to display the Hyperlink to Other File dialog box, navigate to, and then click the desired Word document
Navigating Presentations Using Hyperlinks and Action Buttons

26. Hyperlinking to a Microsoft Word File
Click the OK button to hyperlink this file to the Word document
Click the OK button to apply the new action setting
Navigating Presentations Using Hyperlinks and Action Buttons

27. Displaying the Drawing Guides
Click the View tab, and then click the Guides check box (View tab | Show group) to display the horizontal and vertical guides
Navigating Presentations Using Hyperlinks and Action Buttons

28. Positioning a Picture Using Guides
Drag the horizontal and vertical guides to the desired locations on the slide
Drag the picture to the desired location, using the guides as a reference
Navigating Presentations Using Hyperlinks and Action Buttons

29. Displaying the Rulers
Click the Ruler check box (View tab | Show group) to display the vertical and horizontal rulers
Navigating Presentations Using Hyperlinks and Action Buttons

30. Aligning Pictures Drag the first picture to the desired location
Drag the second picture near the first, using the Smart Guide as a reference indicating when the pictures are aligned
Navigating Presentations Using Hyperlinks and Action Buttons

31. Distributing Pictures
Select the pictures to distribute, and then click the Align button (Picture Tools Format tab | Arrange group) to display the Align menu
If necessary, click Align to Slide so that PowerPoint will adjust the spacing of the pictures evenly between the slide edges and then click the Align button to display the Align menu again
Click Distribute Horizontally to adjust the spacing
Navigating Presentations Using Hyperlinks and Action Buttons

32. Distributing Pictures
Navigating Presentations Using Hyperlinks and Action Buttons

33. Hiding a Slide
Click the Slide Sorter view button to display the slide thumbnails
Click Slide Show on the Ribbon to display the Slide Show tab and then click the thumbnail of the slide to hide
Click the Hide Slide button (Slide Show tab | Set Up group) to hide the selected slide
Navigating Presentations Using Hyperlinks and Action Buttons

34. Hiding a Slide
Navigating Presentations Using Hyperlinks and Action Buttons

35. Centering Placeholder Text
Select the text to center
Click the Center button on the Mini toolbar
Navigating Presentations Using Hyperlinks and Action Buttons

36. Aligning Placeholder Text
With the text selected, click the Align Text button (Home tab | Paragraph group) to display the Align Text gallery
Click the desired alignment option in the Align Text gallery
Navigating Presentations Using Hyperlinks and Action Buttons

37. Aligning Placeholder Text
Navigating Presentations Using Hyperlinks and Action Buttons

38. Changing Paragraph Line Spacing
Select the paragraphs for which you want to align the spacing
Click the Line Spacing button (Home tab | Paragraph group) to display the Line Spacing gallery
Click the desired line spacing option in the Line Spacing gallery
Navigating Presentations Using Hyperlinks and Action Buttons

39. Changing Paragraph Line Spacing
Navigating Presentations Using Hyperlinks and Action Buttons

40. Creating Columns in a Placeholder
Click the content placeholder to select it
Click the Columns button (Home tab | Paragraph group) to display the Columns gallery
Click the desired number of columns in the Columns gallery
Navigating Presentations Using Hyperlinks and Action Buttons

41. Adjusting Column Spacing
With the placeholder selected, click the Columns button and then click More Columns
Click the Spacing box up or down arrow to adjust the spacing
Click the OK button
Navigating Presentations Using Hyperlinks and Action Buttons

42. Entering a Line Break
Press SHIFT+ENTER to insert a line break character and move to the next line
Navigating Presentations Using Hyperlinks and Action Buttons

43. Changing a Bullet Character to a Picture
Select the bulleted list in the content placeholder
Click the Bullets arrow (Home tab | Paragraph group) to display the Bullets gallery
Click Bullets and Numbering to display the Bullets and Numbering dialog box
Click the Picture button to display the Picture Bullet dialog box
Click the Import button to display the Add Clips to Organizer dialog box
Navigating Presentations Using Hyperlinks and Action Buttons

44. Changing a Bullet Character to a Picture
Navigate to the location of the picture to add
Click the desired picture to select the file
Click the Add button to import the clip to the Microsoft Clip Organizer
Click the OK button to insert the picture as the paragraph bullet character
Navigating Presentations Using Hyperlinks and Action Buttons

45. Changing a Bullet Character to a Picture
Navigating Presentations Using Hyperlinks and Action Buttons

46. Changing a Bullet Character to a Symbol
Select the bulleted list in the content placeholder
Click the Bullets arrow, and then click Bullets and Numbering to display the Bullets and Numbering dialog box
Click the Customize button to display the Symbol dialog box
Scroll to display the desired symbol
Click the desired symbol to select it
Click the OK button to display the symbol in the Bullets and Numbering dialog box
Click the OK button to insert the symbol as the paragraph bullet
Navigating Presentations Using Hyperlinks and Action Buttons

47. Changing a Bullet Character to a Symbol
Navigating Presentations Using Hyperlinks and Action Buttons

48. Formatting a Bullet Size
Select the bulleted list in the content placeholder
Click the Bullets arrow, and then click Bullets and Numbering to display the Bullets and Numbering dialog box
Click and hold the Size box up or down arrow until reaching the desired size
Click the OK button
Navigating Presentations Using Hyperlinks and Action Buttons

49. Formatting a Bullet Size
Navigating Presentations Using Hyperlinks and Action Buttons

50. Formatting a Bullet Color
Select the paragraphs with the bullets to format
Display the Bullets and Numbering dialog box, and then click the Color button to display the Color gallery
Click the desired color to change the bullet color
Click the OK button to apply the color to the bullets
Navigating Presentations Using Hyperlinks and Action Buttons

51. Formatting a Bullet Color
Navigating Presentations Using Hyperlinks and Action Buttons

52. Changing a Bullet Character to a Number
Select the content paragraphs
Click the Numbering button arrow (Home tab | Paragraph group) to display the Numbering gallery
Click the desired numbering option in the Numbering gallery
Navigating Presentations Using Hyperlinks and Action Buttons

53. Changing a Bullet Character to a Number
Navigating Presentations Using Hyperlinks and Action Buttons

54. Removing Bullet Characters
Select the bulleted list text, and then click the Bullets button arrow
Click the None option to remove the bullet characters
Navigating Presentations Using Hyperlinks and Action Buttons

55. Chapter Summary Create a presentation from a Microsoft Word outline
Add hyperlinks to slides and objects
Hyperlink to other Microsoft Office documents
Add action buttons and action settings
Display guides to position slide elements
Navigating Presentations Using Hyperlinks and Action Buttons

56. Chapter Summary Set placeholder margins
Create columns in a placeholder
Change paragraph line spacing
Format bullet size and color
Change bullet characters to pictures and numbers
Hide slides
Navigating Presentations Using Hyperlinks and Action Buttons

57. Microsoft PowerPoint 2010
Chapter 6 Complete