1. What’s on Offer at the Info-Desks? Hannelore Vanhaverbeke Research Coordination Office

2. Info-Desks Desk 1: Data, OA Mandates & OPenAIRE Gwen Franck (EIFL) & Sarah Jones (Digital Curation Centre) Desk 2: European Funding: ERC – FP7/Horizon2020 Dagmar Meyer (ERC) & Monica Tarazona-Rua (FP7/Horizon2020) Desk 3: Data repositories, Altmetrics & ORCID/Researcher ID Sarah Callaghan (NCAS British Atmospheric Data Centre) & Hannelore Vanhaverbeke (KU Leuven) Desk 4: New ways of peer review & Inside tips Elizabeth Moylan (BioMed Central) Desk 5: Open Access & (Open) Data at KU Leuven Carl Demeyere (OA Support) & Kristel Hoydonckx (ICTS – Facilities for Research)

3. Info-Desks: An intro to topics on offer Funder Open Access Mandates & OA in general (Open) Data & Data management Open Peer Review New ways of measuring output & impact Your Visibility on the Net

4. What is Open Access? The author(s) and right holder(s) of such contributions grant(s) to all users a free, irrevocable, worldwide, right of access to, and a license to copy, use, distribute, transmit and display the work publicly and to make and distribute derivative works, in any digital medium for any responsible purpose, subject to proper attribution of authorship (community standards, will continue to provide the mechanism for enforcement of proper attribution and responsible use of the published work, as they do now), as well as the right to make small numbers of printed copies for their personal use (Berlin Declaration) If an article is "Open Access" it means that it can be freely accessed by anyone in the world using an internet connection. This means that the potential readership of Open Access articles is far, far greater than that for articles where the full-text is restricted to subscribers (Definition on Sherpa)

5. Open Access & citation counts

6. Funder OA Mandates Obligation to provide OA to those publications realized with the support of the funder FWO, BELSPO, HERCULES, ERC-FP7 & FP7 if clausule 39, ERC- Horizon2020 & Horizon2020 Cf fiche in your folder In general this implies storing (‘archiving’, ‘depositing’) an electronic copy of your paper in a repository (‘bibliographic database’) In Leuven: Lirias

7. Funder OA Mandates This is called ‘self-archiving’ and is what is meant by Green Open Access Gold Open Access: you publish in a fully OA journal (with/without a fee) Check Directory of Open Access Journals Hybrid Open Access: you publish in a ‘traditional’ journal but pay an APC (‘article processing charge’) to have your article as OA Rather expensive – count on on avg 1,500 to 2000 euro/paper KU Leuven fully opts for Green – so do most of the funders However, be careful! You cannot just post anything on the net!

8. (Funder) OA (Mandates) However, be careful! You cannot just post anything on the net! Did you sign an agreement with the publisher? If yes – what exactly did you sign? Did you transfer all copyrights to the publisher? Respect copyright regulations! In general, the online posting of the publisher’s pdf is not allowed! Most content on ResearchGate, Mendeley, Academia.eu etc is illegal

9. (Funder) OA (Mandates) What can you post then on the net? Check your signed agreement Check the most commonly consulted database with publishers’ OA policies: Sherpa/Romeo

10. (Funder) OA (Mandates) Sherpa/Romeo http://www.sherpa.ac.uk/romeo/http://www.sherpa.ac.uk/romeo/ Overview of copyright policies and self-archiving permissions

11. (Funder) OA (Mandates) Sherpa/Romeo

12. (Funder) OA (Mandates) Sherpa/Romeo vocabulary Pre-print = version before peer review Post-print = version after peer review (final author’s version) Publisher’s version = version with publisher’s layout although mentioned in the definition of blue & green, almost never allowed Embargo = period during which access to the article is limited

13. (Funder) OA (Mandates) Use Lirias data are highly visible on the net = records in Lirias easily found through search engines such as Google (within 24hr in GS) Choose accessibility of your article/OA Support Desk Point to your OA articles on who-is-who pages Track impact

14. Lirias OA workflow ‘IT’ Paper is accepted after peer review Upload this version in Lirias Set access to ‘intranet’ OA Support desk checks OA potential & adapts access to your paper (‘public’, ‘embargo’, ‘intranet’)

15. (Funder) OA (Mandates) Use Lirias Track impact

16. OpenAIRE = OA infrastructure for research in Europe harvests articles (and datasets) related to ERC/FP7/Horizon2020 projects from Lirias (if OpenAIRE ID is added) for free Great extra visibility

17. https://www.openaire.eu/

23. (Open) Data Open data requires good data! Good data are supported by data management plans (DMP) Data = understood as research data What are research data?

24. (Open) Data research data = all data (regardless of the form or the media in which they may exist) necessary to support or validate a research project’s observations, findings or outputs implies the whole data spectrum

26. (Open) Data KU Leuven is working on a research data policy What are research data? Quality research data are Accurate, complete, authentic and reliable Identifiable, retrievable, and available when needed; Secure and safe Kept in a manner that is compliant with the institution’s policy or the requirements of third parties What are the responsibilities of researchers and of the KU Leuven? research data must be available on request during the course of research/research project and min. 5 yrs after the end date of the project funding/after publication

27. (Open) Data KU Leuven is working on a research data policy... and on a DMP Based on DMPOnline of the Digital Curation Centre (UK) Online & free KU Leuven customized

29. (Open) Data KU Leuven is working on a research data policy... and on a DMP Release in November 2014

30. Info-Desks: An intro to topics on offer Open Peer Review Open peer review means that, firstly, the reviewers' names are included on the peer review reports, and secondly that, if the manuscript is published, the reports are made available online along with the final version of the manuscript. (BMC) In line with the trend towards more openness Credit to researchers reviewing most often for free

32. Info-Desks: An intro to topics on offer New ways of measuring output & impact New digitally available forms of output (papers, datasets, software, peer reviews…) = more than the classical journal paper

33. Info-Desks: An intro to topics on offer New ways of measuring output & impact Digitally available output use = more than the classical Impact Factor (IF) and citations by peer => Alt-Metrics “alternative” metrics “article level” metrics ‘usage’: views, downloads, shares, likes, tweets…

36. Info-Desks: An intro to topics on offer Your Visibility on the Net: Claim a unique identifier Identify yourself Identify your output Take your dossier with you when moving identifier lasts longer than your email address Submitting articles, projects – refer to this identifier ResearcherID – Thomson Reuters ORCID ID – non-profit

37. Info-Desks: An intro to topics on offer Your Visibility on the Net: Claim a unique identifier Trui Steen, Walter Luyten, Kian Koh: in WoS Publishers: PLOS, Nature, Elsevier Funders: ERC, Marie Curie Fellowships, NIH, Wellcome Trust

38. Info-Desks: An intro to topics on offer Your Visibility on the Net: Claim a unique identifier ResearcherID/ORCID ID Online For Free 30 secs work only!

39. Info-Desks Desk 1: Data, OA Mandates & OPenAIRE Gwen Franck (EIFL) & Sarah Jones (Digital Curation Centre) Desk 2: European Funding: ERC – FP7/Horizon2020 Dagmar Meyer (ERC) & Monica Tarazona-Rua (FP7/Horizon2020) Desk 3: Data repositories, Altmetrics & ORCID/Researcher ID Sarah Callaghan (NCAS British Atmospheric Data Centre) & Hannelore Vanhaverbeke (KU Leuven) Desk 4: New ways of peer review & Inside tips Elizabeth Moylan (BioMed Central) Desk 5: Open Access & (Open) Data at KU Leuven Carl Demeyere (OA Support) & Kristel Hoydonckx (ICTS – Facilities for Research)