1. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail 2011 Advantage Program Finishing off the HSMS Review

2. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Session Resources Please use the following:  2011 Safety Groups Advantage Program – Program Requirements  WSIB HSMS Review Form  HSMS Review Standard template  Your HSMS Program

3. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2011 ACTION PLAN DUE: FEB 28 ADVANTAGE APPLICATION DUE: DEC 15 PROGRESS REPORT 1 DUE: SPRING PROGRESS REPORT 2 DUE: FALL YEAR END REPORTING DUE: DEC 15 2011 Advantage Program Timeline Guideline ACTIONS: Orientation / Leadership Intro Auditor Training Meeting #3 Complete Intro Auditor Training or verify training qualifications Submit completed HSMS Audit Report to Mgmt Create written Standard for HSMS Audit Mgmt develops Continual Improvement Plan Continual Improvement Plan Mgmt initiates Continual Improvement Plan Complete HSMS Audit HSMS Audit MEETINGS: REPORTING: Meeting #4Meeting #5

4. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail 2011 Advantage Program YEAR-END CHECKLIST: 1.Written Standard20% 2.Interior Auditor Training Record20% 3.Completed WSIB HSMS Review (internal audit) 20% 4.Senior Management Sign-off (HSMS & Action Plan)20% 5.Written Action Plan (Continual Improvement Plan) addressing the HSMS Review 20% IMPORTANT: ■ All handed in ■ All desk audited ■ All must be complete by Dec 31, 2011

5. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail HSMS Review 2010 vs. 2011 ■ 2010 Validation Audits Observations: – Written Standard!! – Must use WSIB HSMS Review – Evidence needs to be documented on the WSIB HSMS Review – May be many Non-Conformities & its OK – Date your WSIB HSMS Review – “Qualify” your Internal Auditor – it’s not a resume

6. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail HSMS Review 2010 vs. 2011 ■ 2011 Audit expectations are different – Expect to see 2010 Conformities change to 2011 Non-Conformities ■ Due to: – “Process” with higher expectations – WSIB Intro to Audit Training – Min. 2 Sources of Evidence: Required Document Review source 2 nd Source of evidence (doc, rec, obs, interv).

7. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Written Standard ■ Process is important – Review your written Procedures for conducting the HSMS process (from 2010, 2009) – Compare to this template

8. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Written Standard ■ Template was developed from: – Standard template in “Employer Guidelines” – 2011 Safety Groups Advantage Program Requirements ( in template in BLUE ) – 2011 WSIB Intro to Audit Training session

9. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Written Standard Review Sections: ■ Purpose ■ Roles & Responsibilities ■ Procedures : – From WSIB Intro to Audit Training - 5-Part Audit Process – Process should produce these Reports: 1.Audit Plan 2.WSIB HSMS Review completed 3.Audit Report 4.Action Plan (Continual Improvement Plan)

10. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Audit Process 1.Audit Plan (initiate and prepare) 2.Conduct Audit i.Document Review (Min. Requirement) ii.Gather Evidence (Secondary source) iii.Findings (Conformity or Non-Conformity) 3.Audit Report 4.Management Review & Sign off 5.Action Plan (Continual Improvement Plan)

11. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Conducting the Audit ■ Document Review: – Audit Criteria: 1.WSIB HSMS & 2.Firm’s Standards (P&P’s)

12. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Conducting the Audit ■ Document Review: – Policy / Procedure – list; plan next source – No Policy/Procedure; Not in writing = Non- Conformity – Continue Document Review

13. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Conducting the Audit – All Non-Conformities due to lack of written document may be moved to your Audit Report and Action Plan (2.1) – All HSMS Criteria with written Documents – Gather Evidence (2 nd source) based on what is written in the Document (P&P) (2.2) “Are we following our own rules?” Gaps in HSMS Program? – Confidence Level? – Document 2 nd Source Evidence collected & determine Findings (Conformity or Non-Conformity) (2.3)

14. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Audit Report ■ Include Audit Plan components (Objectives, Criteria, Scope) ■ All Non-Conformities (& weak Conformities) move to Audit Report (3.) – i.e. A.1.3 c. Sr.Mgmt Promotes health & safety in the community & why a non-conformity… ■ Meet with Sr. Management to discuss HSMS Review & Audit Report (4.)

15. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Audit Report Example:

16. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Action Plan Continual Improvement Plan ■ Audit Report and Action Plan (Continual Improvement Plan) may be combined as one report ■ Senior Management Reviews & Develops ■ Responds to ALL Non-Conformities with Planned Action (5.) – Includes: Non-Conformity Action to be taken Who is Responsible Timelines ■ Action Plan must be initiated in 2011

17. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Example: Action Plan Continual Improvement Plan

18. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Senior Management Sign-off ■ Meet with Senior Management on: – Completed WSIB HSMS Review Senior Management reviews and signs-off on HSMS – Sr. Management develops Action Plan Senior Management develops, reviews and signs-off on Action Plan Ensure both are dated Sign-offs may also be through Management Meeting Minutes ■ Both Sign-offs are submitted at Year-end

19. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail 2011 Advantage Program YEAR-END CHECKLIST: 1.Written Standard20% 2.Interior Auditor Training Record20% 3.Completed WSIB HSMS Review (internal audit) 20% 4.Senior Management Sign-off (HSMS & Action Plan)20% 5.Written Action Plan (Continual Improvement Plan) addressing the HSMS Review 20% IMPORTANT: ■ All handed in ■ All desk audited ■ All must be complete by Dec 31, 2011

20. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Discussion & Questions

21. Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de l’assurance contre les accidents du travail Backup 1 and Select ???????