Presentation on theme: "WSIB Update - Advantage Program & New Employer Guidelines"— Presentation transcript:
1 WSIB Update - Advantage Program & New Employer Guidelines Shelley WallSafety Groups Program Consultant
2 Program Requirements– 2011 Safety Groups Advantage ProgramProgram Requirements– 2011
3 Program Requirements– 2011 The WSIB Board of Directors supported the extension of safety groups to firms that have exceeded 5 years in the Safety Group Program for a final year in 2011, with an exit strategy to:Advance firms toward the proposed WSIB AccreditationDevelop a sustainable Health & Safety Management System (HSMS)Allow firms to continue implementation of a continual improvement plan beyond 2011.
4 Intro Auditor Training 2011Advantage Program TimelineGuidelineMEETINGS:Orientation / LeadershipIntro Auditor TrainingMeeting #3Meeting #4Meeting #5Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec2011ACTIONS:Create written Standard for HSMS AuditComplete Intro Auditor Training or verify training qualificationsComplete HSMS AuditSubmit completed HSMS Audit Report to MgmtMgmt develops Continual Improvement PlanMgmt initiates Continual Improvement PlanADVANTAGEAPPLICATIONDUE: DEC 15ACTION PLANDUE: FEB 28PROGRESS REPORT 1DUE: SPRINGPROGRESS REPORT 2DUE: FALLYEAR END REPORTINGDUE: DEC 15REPORTING:
5 ObjectivesDesign a single program for all Advantage Program firms in 2011,Equip firms with tools that allow them to continue annual internal audits which should positively influence their safety culture,Sustain the benefits of Safety Group participation for firms exiting the program after 2011 by recommending Sponsors implement a mentoring / networking method in 2011 or 2012, utilizing personal and/or on-line interaction social media networks, attendance at SG meetings, peer groups, websites, etc.
6 Firm EligibilitySuccessful completion of 5 years in the Safety Group Program*Advantage 2011 is recommended for firms beyond their 5th year in Safety Groups; however, a sponsor may request to also include a firm in their 5th year.
7 Forms to be completed Application Form December 15, 2010 Action Plan February 28, 2011Progress Reports Spring & Fall 2011Year-End Report Checklist December 15, 2011
8 Resources / ToolsProgram RequirementsAdvantage Program FormsAction PlanProgress ReportYear-End Report ChecklistAudit training programIntro to AuditingCase study taskCase study requirementsCase study policySenior Management Sign-off on Year-End Report ChecklistContinual Improvement Plan Sample2011 Advantage Program Timeline GuidelineWrite Standard (policy / procedures of HSMS Review) - [internal audit] to include schedule of internal audit and continual improvement plan with assignment of responsibilities.Identify qualifications for Auditor in standard and train / or verify qualifications are met;Qualification standard: Audit TrainingComplete WSIB HSMS Review, including:Documentation of supporting evidence for each requirement,Documentation of findings and conclusions of conformance for each requirement, andDocumented evidence of senior management review of completed audit and continual improvement plan.Written Continual Improvement Plan addresses all non-conformity findings, includes responsibilities assigned and timelines initiated.
9 HSMS Review (internal audit) Training Requirement: The qualification standard is audit trainingThis qualification can be satisfied with a quality, food safety, or other audit specific training program.Safety Groups has developed a 2-hour “Introduction to Auditing” training program to meet this standard for any firm that does not currently have a person that meets this qualificationThe training program will be delivered by a sponsor or WSIB Safety Group Consultant at a safety group meetingAttendance at the safety group meeting will be recorded by the sponsor to meet the training record requirement.
10 Mid-Year Progress Visits: A review of the progress of the firm’s action plan will be conducted by WSIB SG Consultants during a mid-year progress visit on a sample number of Advantage firms in each groupResults of progress will be communicated to the Sponsor
11 Validation Audits:WSIB SG Consultants will conduct validation audits on a sample number of Advantage firms in each group. The following will be verified by documentation, interview and observation:Written Standard includes; %Internal audit schedule with procedure and timelinesAssignment of responsibilitiesAuditor training qualificationsInternal Auditor training %Record of audit specific trainingHSMS Review (internal audit) %Completed WSIB HSMS Review (internal audit) with supporting documentationSenior Management Sign-off %Verification of signature on current HSMS Review / Continual Improvement PlanContinual Improvement Plan %Verifies plan has been initiated based on timelines recorded.
12 Note:The 2011 Advantage Program Timeline Guideline is a guideline only, however, all program requirements must be completed within the 2011 program year.The firm must use the WSIB HSMS Review form to conduct the internal audit.The firm may use a format of their choice for the Continual Improvement Plan.The audit verifies that the WSIB HSMS Review has been completed and the review references supporting documentation.Firms are eligible for the rebate based on the submission of the Year-end Report Checklist with attachments, verified by audit, if requested, and the terms and conditions of the application form
14 Intro Auditor Training 2011Advantage Program TimelineGuidelineMEETINGS:Orientation / LeadershipIntro Auditor TrainingMeeting #3Meeting #4Meeting #5Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec2011ACTIONS:Create written Standard for HSMS AuditComplete Intro Auditor Training or verify training qualificationsComplete HSMS AuditSubmit completed HSMS Audit Report to MgmtMgmt develops Continual Improvement PlanMgmt initiates Continual Improvement PlanADVANTAGEAPPLICATIONDUE: DEC 15ACTION PLANDUE: FEB 28PROGRESS REPORT 1DUE: SPRINGPROGRESS REPORT 2DUE: FALLYEAR END REPORTINGDUE: DEC 15REPORTING:
15 2011 Advantage Program Health and Safety Management System Review Form Action PlanProgress ReportYear End Report/Checklist
16 Action Plan Very similar to the previous action plans This is submitted to WSIB and signed off by Sr. Management and JHSCThis is your map for the year intended on keeping you on track
18 Health and Safety Management System Review (HSMS) Form The purpose of the HSMS Review Form is:To do an internal audit to compare a workplace HSMS to the DRAFT Standard for Accreditation Audits and Health and Safety Management System Requirements to gauge readiness for Accreditation application and audit.To fulfill the requirements for Accreditation applicationUsing the following Workplace Health and Safety Management System (HSMS) Review Form, indicate the stage of completion for each element in the health and safety management system. In the space provided, summarize relevant information that demonstrates how this part of the standard has been met. Evidence may include, but not limited to, lists of policies/activities that are relevant to the element including:summary of program objectives and continual improvement plans and activities.list of prioritized hazardslist of legal requirements applicable to the workplace
19 HSMS Review Form Review Process Gather evidence by: reviewing documents, reports, records, etc.interview workplace partiesobserve the workplaceCompare the evidence against the Accreditation Requirements, the firm’s OHS policies and procedures and legislation.Decide conformity or non-conformity for each element.
20 HSMS - Conformity & Non-conformity definitions Conformity is the fulfilment of the requirements of the Accreditation Standards, legislation and the workplace’s health and safety policies and procedures.Non-conformity is the non-fulfilment of or deviation from the requirements. Non-conformities are classified as:a non-conformity if:the issue will continue to occur because of how the HSMS and health and safety program are structuredthere is high risk to a worker’s health or safety if the requirements are not metthere are serious legal implicationsThere is an accumulation of related minor non-conformitiesa minor non-conformity if:the HSMS structure is valid, but there was minor deviation because of for example, human errorthere is not high risk to workerThere are no significant legal implications
21 A.1 Management Commitment Standard Evidence/NotesConformityNon-conformityA.1.1The employer establishes, implements and maintains a documented HSMS that meets the Accreditation for Ontario Workplaces Standard. The system supports a strong internal responsibility system.A.1.2The employer:ensures that the workplace parties, including workers, supervisors and managers, have the time, resources and competency to implement the HSMS and to achieve its policy, objectives and targetsmakes health and safety an organizational priority similar to other priorities and integrates the management system into all aspects of the organization, andpromotes participation of, and seeks feedback from, all workplace parties in developing and implementing and maintaining the HSMS, and recognizes the value of these contributions.A.1.3Senior management:actively promotes and participates in the HSMS, andassigns a senior management representative the overall responsibility for implementing and maintaining the HSMS.Promotes health and safety in the community
22 A.2 Health & Safety Policy Statement Standard Evidence/NotesConformityNon-conformityA.2.1The employer has a written health and safety policy statement that is specific to the organization.A.2.2The policy:is dated and signed by the most senior accountable person on siteincludes a general statement of health and safety responsibilities and commitment of all workplace partiesspecifies commitment to achieve compliance with legal requirements, andspecifies the commitment of the employer to health and safety and the protection of workersspecifies a commitment to continual improvement.A.3 Legal Requirements StandardEvidence/NotesConformityNon-conformityA.3.1The employer establishes and implements a process that:identifies all applicable legal requirementsincorporates legal requirements into the health and safety management systemevaluates that legal requirements are consistently metNote: Other requirements include Canadian Standards Association standards, Ministry of Labour Guidelines etc)
23 Requirements for HSMS Form You MUST complete the formThere is not an equivalency you have to enter the data into the actual document to get credit for completionYou NEED to have documented evidence to have a conformity.You CAN have a 3rd party complete the audit for you.
24 Progress ReportRequirement has not changed2 progress reports per yearFormat has changed
26 Year End ReportRequirement has not changed.Must be submitted by NovFormat has changed.No Maintenance of previous elements.
27 Year-end Report Checklist *All Advantage firms submit the following documentation attached to the Checklist;Written Standard %Internal Auditor training record %Completed WSIB HSMS Review (internal audit) %Senior Management Sign-off HSMS Review / Continual Improvement Plan 20%Written Continual Improvement plan addressing HSMS Review %
29 Mid Year Visits Random companies selected by WSIB Purpose is to verify progress
30 Safety Group Guidelines 4th Edition Changes effective 2011
31 ChangesSponsor & WSIB Working Group reviewed and/or updated :All pages of current guidelines (except pages 9-16 )for opportunities to clarify, improve and update informationExample, explained process for “Other Element Requests”Each element’s five step requirements and element resources list.New elements:LeadershipProcurementHSMSLegal requirementsHazardsErgonomics/MSD preventionControlsSlips, trips and fallsPreventing heat stressViolence & Harassment (revised )
32 4th Edition Guidelines As a member you need to Read through the Guidelines (available electronically)Read the element requirements for the elements you are selecting for 2011Refer to the Guidelines as the map for your yearUse the Guidelines as for verification of completion of the elements