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Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail WSIB Update - Advantage.

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Presentation on theme: "Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail WSIB Update - Advantage."— Presentation transcript:

1 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail WSIB Update - Advantage Program & New Employer Guidelines Shelley Wall Safety Groups Program Consultant 1

2 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Program Requirements– 2011 Safety Groups Advantage Program

3 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Program Requirements– 2011 The WSIB Board of Directors supported the extension of safety groups to firms that have exceeded 5 years in the Safety Group Program for a final year in 2011, with an exit strategy to: – Advance firms toward the proposed WSIB Accreditation – Develop a sustainable Health & Safety Management System (HSMS) – Allow firms to continue implementation of a continual improvement plan beyond 2011.

4 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2011 ACTION PLAN DUE: FEB 28 ADVANTAGE APPLICATION DUE: DEC 15 PROGRESS REPORT 1 DUE: SPRING PROGRESS REPORT 2 DUE: FALL YEAR END REPORTING DUE: DEC Advantage Program Timeline Guideline ACTIONS: Orientation / Leadership Intro Auditor Training Meeting #3 Complete Intro Auditor Training or verify training qualifications Submit completed HSMS Audit Report to Mgmt Create written Standard for HSMS Audit Mgmt develops Continual Improvement Plan Mgmt initiates Continual Improvement Plan Complete HSMS Audit MEETINGS: REPORTING: Meeting #4Meeting #5

5 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Objectives Design a single program for all Advantage Program firms in 2011, Equip firms with tools that allow them to continue annual internal audits which should positively influence their safety culture, Sustain the benefits of Safety Group participation for firms exiting the program after 2011 by recommending Sponsors implement a mentoring / networking method in 2011 or 2012, utilizing personal and/or on-line interaction social media networks, attendance at SG meetings, peer groups, websites, etc.

6 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Firm Eligibility Successful completion of 5 years in the Safety Group Program *Advantage 2011 is recommended for firms beyond their 5 th year in Safety Groups; however, a sponsor may request to also include a firm in their 5 th year.

7 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Forms to be completed Application Form December 15, 2010 Action Plan February 28, 2011 Progress Reports Spring & Fall 2011 Year-End Report Checklist December 15, 2011

8 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Resources / ToolsProgram Requirements Advantage Program Forms Action Plan Progress Report Year-End Report Checklist Audit training program Intro to Auditing Case study task Case study requirements Case study policy Senior Management Sign-off on Year- End Report Checklist Continual Improvement Plan Sample 2011 Advantage Program Timeline Guideline 1.Write Standard (policy / procedures of HSMS Review) - [internal audit] to include schedule of internal audit and continual improvement plan with assignment of responsibilities. 2.Identify qualifications for Auditor in standard and train / or verify qualifications are met; a.Qualification standard: Audit Training 3.Complete WSIB HSMS Review, including: a.Documentation of supporting evidence for each requirement, b.Documentation of findings and conclusions of conformance for each requirement, and c.Documented evidence of senior management review of completed audit and continual improvement plan. 4.Written Continual Improvement Plan addresses all non- conformity findings, includes responsibilities assigned and timelines initiated.

9 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail HSMS Review (internal audit) Training Requirement: The qualification standard is audit training This qualification can be satisfied with a quality, food safety, or other audit specific training program. Safety Groups has developed a 2-hour Introduction to Auditing training program to meet this standard for any firm that does not currently have a person that meets this qualification The training program will be delivered by a sponsor or WSIB Safety Group Consultant at a safety group meeting Attendance at the safety group meeting will be recorded by the sponsor to meet the training record requirement.

10 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Mid-Year Progress Visits: A review of the progress of the firms action plan will be conducted by WSIB SG Consultants during a mid-year progress visit on a sample number of Advantage firms in each group Results of progress will be communicated to the Sponsor

11 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Validation Audits: WSIB SG Consultants will conduct validation audits on a sample number of Advantage firms in each group. The following will be verified by documentation, interview and observation: Written Standard includes; 20% a)Internal audit schedule with procedure and timelines b)Assignment of responsibilities c)Auditor training qualifications Internal Auditor training 20% a)Record of audit specific training HSMS Review (internal audit) 20% a)Completed WSIB HSMS Review (internal audit) with supporting documentation Senior Management Sign-off 20% a)Verification of signature on current HSMS Review / Continual Improvement Plan Continual Improvement Plan 20% a)Verifies plan has been initiated based on timelines recorded.

12 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Note: The 2011 Advantage Program Timeline Guideline is a guideline only, however, all program requirements must be completed within the 2011 program year. The firm must use the WSIB HSMS Review form to conduct the internal audit. The firm may use a format of their choice for the Continual Improvement Plan. The audit verifies that the WSIB HSMS Review has been completed and the review references supporting documentation. Firms are eligible for the rebate based on the submission of the Year-end Report Checklist with attachments, verified by audit, if requested, and the terms and conditions of the application form

13 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Documentation

14 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2011 ACTION PLAN DUE: FEB 28 ADVANTAGE APPLICATION DUE: DEC 15 PROGRESS REPORT 1 DUE: SPRING PROGRESS REPORT 2 DUE: FALL YEAR END REPORTING DUE: DEC Advantage Program Timeline Guideline ACTIONS: Orientation / Leadership Intro Auditor Training Meeting #3 Complete Intro Auditor Training or verify training qualifications Submit completed HSMS Audit Report to Mgmt Create written Standard for HSMS Audit Mgmt develops Continual Improvement Plan Mgmt initiates Continual Improvement Plan Complete HSMS Audit MEETINGS: REPORTING: Meeting #4Meeting #5

15 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail 2011 Advantage Program Health and Safety Management System Review Form Action Plan Progress Report Year End Report/Checklist

16 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Action Plan Very similar to the previous action plans This is submitted to WSIB and signed off by Sr. Management and JHSC This is your map for the year intended on keeping you on track

17 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail

18 Health and Safety Management System Review (HSMS) Form The purpose of the HSMS Review Form is: – To do an internal audit to compare a workplace HSMS to the DRAFT Standard for Accreditation Audits and Health and Safety Management System Requirements to gauge readiness for Accreditation application and audit. – To fulfill the requirements for Accreditation application Using the following Workplace Health and Safety Management System (HSMS) Review Form, indicate the stage of completion for each element in the health and safety management system. In the space provided, summarize relevant information that demonstrates how this part of the standard has been met. Evidence may include, but not limited to, lists of policies/activities that are relevant to the element including: – summary of program objectives and continual improvement plans and activities. – list of prioritized hazards – list of legal requirements applicable to the workplace

19 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail HSMS Review Form Review Process 1. Gather evidence by: a)reviewing documents, reports, records, etc. b)interview workplace parties c)observe the workplace 2.Compare the evidence against the Accreditation Requirements, the firms OHS policies and procedures and legislation. 3.Decide conformity or non-conformity for each element.

20 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail HSMS - Conformity & Non-conformity definitions Conformity is the fulfilment of the requirements of the Accreditation Standards, legislation and the workplaces health and safety policies and procedures. Non-conformity is the non-fulfilment of or deviation from the requirements. Non-conformities are classified as: – a non-conformity if: the issue will continue to occur because of how the HSMS and health and safety program are structured there is high risk to a workers health or safety if the requirements are not met there are serious legal implications There is an accumulation of related minor non-conformities – a minor non-conformity if: the HSMS structure is valid, but there was minor deviation because of for example, human error there is not high risk to worker There are no significant legal implications 20

21 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail A.1 Management Commitment Standard Evidence/NotesConformityNon-conformity A.1.1 The employer establishes, implements and maintains a documented HSMS that meets the Accreditation for Ontario Workplaces Standard. The system supports a strong internal responsibility system. A.1.2 The employer: ensures that the workplace parties, including workers, supervisors and managers, have the time, resources and competency to implement the HSMS and to achieve its policy, objectives and targets makes health and safety an organizational priority similar to other priorities and integrates the management system into all aspects of the organization, and promotes participation of, and seeks feedback from, all workplace parties in developing and implementing and maintaining the HSMS, and recognizes the value of these contributions. A.1.3 Senior management: a.actively promotes and participates in the HSMS, and b.assigns a senior management representative the overall responsibility for implementing and maintaining the HSMS. c.Promotes health and safety in the community

22 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail A.2 Health & Safety Policy Statement Standard Evidence/NotesConformityNon-conformity A.2.1 The employer has a written health and safety policy statement that is specific to the organization. A.2.2 The policy: a.is dated and signed by the most senior accountable person on site b.includes a general statement of health and safety responsibilities and commitment of all workplace parties c.specifies commitment to achieve compliance with legal requirements, and d.specifies the commitment of the employer to health and safety and the protection of workers e.specifies a commitment to continual improvement. A.3 Legal Requirements Standard Evidence/NotesConformityNon-conformity A.3.1 The employer establishes and implements a process that: a.identifies all applicable legal requirements b.incorporates legal requirements into the health and safety management system c.evaluates that legal requirements are consistently met Note: Other requirements include Canadian Standards Association standards, Ministry of Labour Guidelines etc)

23 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Requirements for HSMS Form You MUST complete the form – There is not an equivalency you have to enter the data into the actual document to get credit for completion You NEED to have documented evidence to have a conformity. You CAN have a 3 rd party complete the audit for you.

24 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Progress Report Requirement has not changed 2 progress reports per year Format has changed

25 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail

26 Year End Report Requirement has not changed. Must be submitted by Nov Format has changed. No Maintenance of previous elements.

27 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Year-end Report Checklist * All Advantage firms submit the following documentation attached to the Checklist; Written Standard 20% Internal Auditor training record 20% Completed WSIB HSMS Review (internal audit) 20% Senior Management Sign-off HSMS Review / Continual Improvement Plan 20% Written Continual Improvement plan addressing HSMS Review 20%

28 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail

29 Mid Year Visits Random companies selected by WSIB Purpose is to verify progress

30 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Changes effective 2011 Safety Group Guidelines 4 th Edition 30

31 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail Changes Sponsor & WSIB Working Group reviewed and/or updated : All pages of current guidelines (except pages 9-16 )for opportunities to clarify, improve and update information Example, explained process for Other Element Requests Each elements five step requirements and element resources list. New elements: Leadership – Procurement – HSMS – Legal requirements Hazards – Ergonomics/MSD prevention Controls – Slips, trips and falls – Preventing heat stress – Violence & Harassment (revised )

32 Workplace Safety and Insurance Board | Commission de la sécurité professionnelle et de lassurance contre les accidents du travail 4 th Edition Guidelines As a member you need to – Read through the Guidelines (available electronically) – Read the element requirements for the elements you are selecting for 2011 – Refer to the Guidelines as the map for your year – Use the Guidelines as for verification of completion of the elements


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