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Employee Time Keeping Keeping Accurate Time Using Kronos DBHDD Employee Training January 2011.

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Presentation on theme: "Employee Time Keeping Keeping Accurate Time Using Kronos DBHDD Employee Training January 2011."— Presentation transcript:

1 Employee Time Keeping Keeping Accurate Time Using Kronos DBHDD Employee Training January 2011

2 Using Time Clocks Punch In using Time Clocks: If you currently turn in a paper timecard, you are a non-exempt employee and will be required to use the Time Clock to punch in and out. Please note, Admin Assistants are Non-exempt and must use the Time Clocks as well. Punch In using Time STAMP: If you currently turn in a paper time card and you have employees that you supervise, or you are a time keeper, you are a non-exempt employee and will use the Time Stamp. See instructions beginning on page 10. If you currently do not turn in a paper time card, your are more than likely a Salaried Exempt Employee and will use the option of My Time Card, when you log on to KRONOS. Please see your Manager to enroll in the manager training if you have not already attended a session.

3 View Schedule View Timecard Enter View Accrual Balances Enter Punch View Accrual Balances Time Off Request View Messages Backspace Finger Scan Menu Help Clear Kronos Time Clock

4 Using the numeric keypad- enter your Employee ID number. You should learn your EID number by heart and keep it secure. You are responsible for any action taken using your EID. Log in to the Time Clock

5 The terminal beeps three times and displays your name or badge number, followed by a prompt You will be prompted to record your start time using your primary finger Prompts and other Important Information are displayed on the Screen Follow The Prompts

6 Record your start time Place your primary finger over the sensor Position the first joint of your finger against the ridge lock

7 Record Your Start Time Drop your finger on the sensor. Hold your finger on the sensor until the terminal beeps and displays a response.

8 Use the Time Clock to View Information When you enter your Employee ID number, you will be able to view information (such as your annual leave balance) on the screen. You will also be able to request leave and receive approval or denial of any leave request you have made. Leave Requests cannot be made during shift punch in. Remember to view your inbox to check if any leave requests have been approved!

9 Kronos Blackout Times 6:00 AM – 8:30 AM 2:00 PM – 4:30 PM 10:00 PM – 12:30 AM The 4500 Terminal is not to be used to: Request leave Check leave balances Check leave request approval/denial Review time card Employees are only authorized to clock in or clock out during the above times.

10 Using Time Stamp Punching in on your computer

11 Using Time Stamp to record Start Time Log On to Kronos Does the Time Stamp screen appear? If yes proceed to next step. If no, from the My Information tab, select Time Stamp. Click Record Time Stamp. The time recorded by the system will appear. Click Back to Time Stamp page. Log Off of Kronos

12 Log on to Kronos https://kronos.dbhdd.ga.gov/wfc/logon Access the Kronos log on page: Enter your user name and password in the designated boxes. Click the Log On button or press the Enter key on the keyboard.

13 No Time Stamp Screen? If Time Stamp Screen does not appear, from the My Information tab, select Time Stamp

14 Time Stamp Page Time stamp is the entry method that you use to log your time at a PC using the web browser. Time stamping creates punches that identify the time you work.

15 Time Stamp your Start Time When you arrive to work to start your shift, you must Time Stamp to record your begin shift time.

16 Requesting Leave Log on to Kronos using your ID and Password Access My Information > My Actions Select the Time Off Request action From the Request Type drop-down list, select the pay code Enter the Start Date and the End Date for the time off request. (Optional) Enter additional information in the Message field. Click Next. Click Save & Close. Each work day must be requested

17 Requesting Leave Log on to Kronos using your ID and Password Access My Information > My Actions Select Time Off Request You can also Cancel a Request for Leave here

18 Requesting Leave View your leave balances Be sure to indicate your request: (FLSA, sick, annual etc.)

19 Requesting Leave Remember to Save and Close


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