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How to Enter Time/Leave Select: Log In Enter your CCU User Name and Password * Once logged in, Select: Employees * Note: (if you do not know it, click.

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Presentation on theme: "How to Enter Time/Leave Select: Log In Enter your CCU User Name and Password * Once logged in, Select: Employees * Note: (if you do not know it, click."— Presentation transcript:

1 How to Enter Time/Leave Select: Log In Enter your CCU User Name and Password * Once logged in, Select: Employees * Note: (if you do not know it, click on link on this screen to locate it)

2 Select: Time entry How to Enter Time

3 Supervisor How to Enter Time/Leave Select: Pay Period (Choose Only One) Select: Submit Notes: Entry must be finished by Cut-Off Date If you have a dual position, it will appear here. If applicable, dual position will appear on a row below primary

4 Cut-Off Date – the last day an employee can enter time and leave for a specific pay period. The Cut-Off date is the next workday after payday at 11:59 PM. Authorized Processor – An employee who has been selected as a back-up person to the supervisor of record to process time and/or leave on behalf of the supervisor or designated employees. Terminology EXAMPLE Pay Day: Friday - May 13, 2011 Employee Cut Off: Monday - May 16 Supervisor Cut Off: Tuesday – May 17

5 Time Entry Summary Form Note: Salaried Non-Exempt employee schedules have been pre-populated based on information provided by department/division. Changes will need to be made if you work more hours than shown on the screen for a particular work day OR leave is taken. - Enter # of leave hours taken in the appropriate column based on leave type. - Delete or adjust default hours shown in column labeled Hours Worked.

6 You will record actual hours worked in the designated column. The system will automatically convert hours worked over 40 in a specified work week to overtime after you submit your time/leave. About Overtime… ( Entry Area)

7 Time Entry Summary Form - bottom If Time Entry is complete, Approve by clicking in the electronic signature box. Select: Submit * Note - you cannot make changes once you have electronically signed the form.

8 You must review your time entry form WEEKLY. Do not enter Sick Leave – Immediate Family in the column labeled Employee Sick leave. –Instead, enter Sick Leave – Immediate Family hours in the Other Time Hours column. –Then under Other Leave Types select Sick Leave – Immediate Family from the drop down list. The Other Leave Types drop down list includes only leave types you are eligible to use. If you have any additional time/leave during the current payroll period, you must make any entries before the cut- off date. Important Notes (Slide 1 of 2)

9 If you have no changes to report, you must still mark the electronic signature box and then select Submit. If you must make leave changes to a prior period, you must submit changes through the leave amendment process. Once you Approve your leave record and submit it, you cannot make changes to it. This is because the leave information has already been submitted to your supervisor to approve or reject. You will be able to view a confirmation screen once you click on the Submit box. Refer to next slide. You will receive an from your supervisor if time/leave is rejected along with instructions on how to proceed. Important Notes (Slide 2 of 2)

10 If you do NOT mark the electronic signature box, the confirmation will specify that the time entry status is not complete. It will verify any entries during the session. If you mark the electronic signature box, the confirmation will specify that the time entry status is completed. You cannot re-enter the form for this period. Time Entry Confirmation Form

11 How to View Time History

12 After Logging on, Select: Time history How to View Employees Time History (slide 1 of 4)

13 How to View Employees Time History (slide 2 of 4) Note: The history function will only work for transactions processed through Web Time Entry on/or about July 1, Select the applicable year Select: Submit

14 How to View Employees Time History (slide 3 of 4) Select: Pay Period/Position Select: Submit

15 How to View Employees Time History (slide 4 of 4)

16 How to Report Leave for a Prior Period

17 Select: Leave Amendment Form Leave Amendment

18 M Mouse D Duck M Goofy Employee List You will be prompted to re-enter your CCU User Name and Password in order to access the form. M Mouse Remove How to Report Leave for a Prior Period

19 M Mouse D Duck M Goofy Employee List To ADD Leave: Enter Start Day, End Day, Leave Type, Time (# leave hours) and Comments. Enter each absence separately. M Mouse Remove How to Report Leave for a Prior Period

20 M Mouse D Duck M Goofy Employee List To REMOVE Leave: Go to Reported Leave Time located in the bottom/shaded section of the screen. Click on Remove link next to the date(s) you want to remove. M Mouse Remove How to Report Leave for a Prior Period

21 M Mouse D Duck M Goofy Employee List To ADJUST Leave: You must remove the leave entry already submitted and then enter the correct amount of leave. M Mouse Remove How to Report Leave for a Prior Period

22 M Mouse D Duck M Goofy Employee List TIP: You can use calendar function instead of entering Start Day and End Day, if you prefer. M Mouse Remove How to Report Leave for a Prior Period

23 Questions and Answers


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