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EDI Agenda EDI Communications with NAV The Standard 800 Series The 900 Series – Warehouse and Intercompany Transactions Vendor EDI The 200 Series – Freight.

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Presentation on theme: "EDI Agenda EDI Communications with NAV The Standard 800 Series The 900 Series – Warehouse and Intercompany Transactions Vendor EDI The 200 Series – Freight."— Presentation transcript:

1

2 EDI

3 Agenda EDI Communications with NAV The Standard 800 Series The 900 Series – Warehouse and Intercompany Transactions Vendor EDI The 200 Series – Freight EDI Less Frequently Used 800 Docs Other Options Hosted EDI Supplier Point of Sale Analysis Recent Trends

4 EDI Communications within NAV Who’s already using EDI? EDI Options: o Lanham o Lanham + SPS Commerce – a hosted solution o 3 rd Party Software o Other hosted service providers (ex: GXS, Redtail, DataMasons)

5 Lanham Pros: Eliminates the need for other translation tools No more double entry of documents in multiple systems The Lanham piece can be / has been updated with food specific functionality JF library and internal expertise continues to grow Control resides with customer Cons: Control resides with customer Communication piece must be handled by a third party » FTP scripts » Cleo Lexiom User interface could be more appealing

6 Lanham & JustFoodERP IB product offerings use the EDI solution built by Lanham & Associates as its core EDI platform. ANY EDI transaction can be mapped into the system Only specific transactions have functionality already built into the platform…

7 The Standard 800 Series Inbound Purchase Order – creates a NAV Sales Order document Inbound Purchase Order (Grocery) – creates a NAV Sales Order document Outbound Sales Invoice – sent from a NAV Posted Sales Invoice document Outbound Sales Invoice (Grocery) – sent from a NAV Posted Sales Invoice document

8 Watch Out… Cross References EDIout (totaling) requirements EDIout field requirements Barcode cross references may not need UOM references Missing / Changing TP Specs Change Management

9 The 900 Series – Warehousing & Intercompany Transactions Warehouse Stock Transfer Shipment Advice Sent from a NAV Purchase Order or Transfer Order document This transaction informs a location/warehouse to expect a receipt of product Supports Warehouse Receipt documents Can send up to 10 unique lot/serial no. combinations (with quantity per combination) per document line Warehouse Stock Transfer Receipt Advice Updates a NAV Purchase Order or Transfer Order document This transaction updates the NAV document with the product information that was actually received at the location/warehouse Supports Lot and Serial No. tracking (eg. creates Item Tracking when required) Supports Warehouse Receipt documents (eg. updates a warehouse receipt line if required)

10 The 900 Series – Warehousing & Intercompany Transactions Warehouse Shipping Order Sent from a NAV Sales Order or Transfer Order document This transaction informs a location/warehouse to make a shipment of product Warehouse Shipping Advice Updates a NAV Sales Order or Transfer Order Is the response to the 940 transaction This transaction updates the NAV document with the product information that was actually shipped from the location/warehouse Supports Lot and Serial No. tracking (eg. creates Item Tracking when required) Supports Warehouse Shipment documents (eg. updates a warehouse shipment line if required)

11 Watch Out… Warehouse Lot Requirements One to many & Many to one relationships Necessary Re-class

12 The 900 Series – Warehousing & Intercompany Transactions Warehouse Inventory Adjustment Advice creates a NAV EDI Inventory Adjustment document this transaction posts through as Physical Inventory Journal lines in NAV supports Lot and Serial No. tracking Other intercompany docs: Inbound Purchase Order (Intercompany) – creates a NAV Intercompany Sales Order document Outbound Purchase Order (Intercompany) – sent from a NAV Intercompany Purchase Order document

13 Vendor EDI Outbound Purchase Order sent from a NAV Purchase Order document Inbound Vendor Invoice Updates purchase order header and lines; primarily with qty to invoice and dollar amounts Purchase Order Confirmation Updates Purchase Order header and lines; primarily with quantity to receive, and shipment method details

14 The 200 Series – Freight EDI Motor Carrier Load Tender Transaction Outbound document used to offer (tender) a shipment to a load carrier; including scheduling, item and shipment details. Generated en masse, using the data from the logistics run document. Supporting details coming from warehouse shipments Transportation Carrier Shipment Status Inbound document, received from the load carrier to provide shippers with the status of shipments, including planned appointment dates, times and locations Updates details on the logistics run header and lines.

15 The 200 Series – Freight EDI Motor Carrier Freight Details and Invoice Inbound document providing freight invoice details Updates the NAV Freight Reconciliation document Subsequently creating a purchase invoice that would apply item charges to items on the referenced shipments Limited functionality depending on variability of data received

16 The 200 Series – Freight EDI Watchout.. Trouble with consistency and priority: What document is being used to identify a shipment to your carriers? Is this the same document that is identified on the invoice? How are your charges broken out on your freight invoices? By distance? By weight? By Pallet? How many different types of charges do you have?

17 Less Frequently Utilized 800s Advanced Shipment Notice (ASN) Sent from a Bill of Lading document Requires the E-Ship granule from Lanham & Associates Shipping and Billing Notice provides the recipient of a shipment with data for both receipt planning and payment generation. The Trading Partner will receive information including Shipment level, Order level, Pallet level, Carton level, and Item level information as well as the additional invoice detail. It is basically a way to reduce the redundancy of the 856 and 810 by combining them in one document.

18 Less Frequently Utilized 800s Credit/Debit Adjustment creates a NAV EDI A/R Adjustment document this transaction posts through to the Customer Ledger as sales journal entries Lockbox (eg. Bank Deposit) creates a NAV Bank Deposit Worksheet this transaction is processed through to a NAV Bank Deposit transaction Direct Store Delivery Summary Information provides a summary of sales invoices without product details 810 Credit Memo Requires additional granule (EDI Extended Doc Handling )

19 Less Frequently Utilized 800s Product Transfer and Resale Report Incorporated with new ‘Extended Sales’ functionality Creates a historical Posted Invoice document (without hitting customer or item ledgers) Calculates Rebates and Commissions just like regular Sales Order posting If there is a Sold-By Customer No., and the Credit Sold-By Customer flag is set, two sales journal lines are posted for the External Sale amount: a. A Credit to the Sold-By Customer b. An Invoice to the Bill-To Customer Supports periodic Commission and Rebate calculations

20 Less Frequently Utilized 800s 820 (outbound) An X Purchase Payment Advice is sent to a supplier when payment is made, especially in the case of an EFT (electronic funds transfer). This document provides suppliers the ability to reconcile which invoices have been paid in full for any given payment. 846 (Inventory Advice outbound) An X Inventory Advice allows suppliers to report their product’s inventory information to their Trade Partner(s).

21 Less Frequently Utilized 800s 860 (PO change Request) Used by the buyer to request a change to previously submitted purchase order (850) Creates a sales quote to hold change details pertaining to an order Handles increased, decreased quantity transmissions (+- x), quantity replacements and deletions Event Notifications Built off of SMTP foundation in NAV Sends notifications on send or receipt of EDI docs with error Saves manual check of EDI doc status Can be used in other areas of NAV

22 EDIFACT Transmissions ORDERS Much like an 850 or 875 Standard Purchase Order Creates a Sales Order in NAV ORDRSP Purchase Order Response Sent from the seller to the buyer An acknowledgment of receipt and understanding of data Confirmation of acceptance or a proposal of amendment A notification of non-acceptance for all or part of the message Populates EDI PO Change Request in NAV Posting updates a purchase order doc in NAV with line and header details

23 EDIFACT Transmissions DESADV Despatch Advice Notifies recipient (seller) when material has been dispatched or will be ready for dispatch Much like an inbound 856 – notifies seller of incoming product Populates EDI PO Change Request in NAV Posting updates a purchase order doc in NAV with line and header details

24 Other Options? Vantage Point EDI No document or transaction fees Built on MS SQL server.Net development tools

25 Other Options? RedTail EDI Hosted Solution Limited NAV integration experience ($ per additional doc) Xml interface

26 Hosted EDI Problem: Resource dedication to EDI EDI as a Business Service; things to consider: Which option is more expensive to purchase, implement and maintain? Which is easier/faster to implement? Which offers the most reliable, responsive and timely post- production support model? IB has partners with SPS commerce to offer a hosted EDI solution

27 Comparison of Models

28 The Value Proposition Supporting Retailer EDI demandsTracking data to make sure it was sent or received by the VANCaring if a Retailer changes their specificationsPaying costs for dedicated EDI hardwarePaying external software and hardware maintenance feesContacting your customers’ EDI department to solve problemsReading or understand an EDI specificationPlanning for EDI version migrations

29 SPS Commerce

30 Retailer EDI to Common MAP APP MAP 1234? ? ?2728`?2728` Retailer #1 EDI PO Retailer #2 EDI PO Retailer #3 EDI PO ADAPT ER V4010 VAN V5010 AS2 V5030 FTP ?2728`?2728` Biz Rules NAV V4010 VAN V5010 AS2 V5030 FTP Biz Rule Examples: Item Cross Reference Location Cross Reference Any turn-around data not stored in ERP

31 Webforms An online way to send and receive human readable EDI documents Advantages For documents that don’t “need” to be integrated with NAV can be compliant on Webforms Backup system if documents can’t be viewed through NAV For speedy compliancy requirements, Webforms can be up and running in 5 business days Visibility and reporting remotely on inbound PO’s etc.

32 Webform PO

33 SPS Commerce Partnerships with over 120 retailers Some You May Recognize… Brookshire Grocery Co PetsMartWalmart Canada CostcoSafewayWalmart USA Dollar GeneralSams ClubWegmans KrogerSobeys CanadaWhole Foods Global LoblawsTarget DomesticWinn Dixie PetcoTarget ImportsZellers

34 An Outsourced EDI Dept. Service Levels: 24x7x365 Support and Monitoring Avg Document Processing Time: 20 minute processing times (99.75% processed within 2 hours) Avg Service Uptime: 99.9% Avg Resolution of System Issues - 90% within 48 hours Avg Time of First Call Support Resolution - 85% Avg Monthly Transaction Volume: > 4 million

35 Make Them Your EDI Dept. Scopes, Builds & Tests all new Retailer maps/forms. Manages all Retailer maps/forms changes & bug fixes. Works with Retailers daily to understand and consult on new maps and/or changes to support supply chain needs. Retail Partner Development & Support Monitors individual dataflow and uptime of translation services (24x7 pager alerts) Installs new Integration Maps Application Support Monitors entire uptime and availability of production environment (24x7 pager alerts) Manages & installs new services in production data center Infrastructure Support

36 SPS – Supplier POS Analysis Trading Partner Intelligence Based on receipt of the 852 Spend more time analyzing the business as opposed to collecting data Identify product performance across retailers Identify sales trends Predict orders Assist in business and inventory plans

37 SPS – Supplier POS Analysis

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39 Consolidated views of consumer and product trends across retailers Automatic reports ed to you to help you stay top of business trends Detailed item and store-level sell-through details available online from any location with Internet access Customizable views and item categories for use across all your retailers Quick and easy comparisons across retailers and categories

40 Recent Trends 856 – Spartan Stores 870 Order Status Report – Walgreens Support for Read Only Documents 879 Price Information– Dot Foods iTrade & FoodLink

41 Q&A


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