Presentation on theme: "IEEE vTools Voting Ram Sivaraman R6 Central Area Chair."— Presentation transcript:
IEEE vTools Voting Ram Sivaraman R6 Central Area Chair
Voting Electronic Election for sections, chapters, and affinity groups – Piloted in 2007 & 2008 using a vendor software – In parallel, started internal development to provide customized tool and be cost effective – IEEE Product Piloted in 2009 and went into Production Spring of 2010 – Now supports all units for elections
Voting Simple ballot creation – Wizard-like interface – Available on demand – vTools.Voting is a Software As A Service accessible via browser. No installation is required. – No webmaster involvement needed – Secure, Stable.
vTools Voting process
Ballot setup and voting process
Vtools homepage: vTools.ieee.org
Vtools Voting – voting.vtools.ieee.org
Login to vTools voting website – use webaccount username and password
SETTING UP BALLOT 01/26/13
Setting up a ballot –step 1 – Select Manage your ballots
Ballot Dashboard – page displayed when you select “manage your ballots”
Setting up a ballot –step 2 – Select Org and template
Setting up a ballot –step 3 – fill in basic details of ballot Top part of page Bottom part of page
Setting up a ballot –step 4- candidate information Enter member #
Setting up a ballot –step 5 – candidate information Add information on other candidates. Add photograph (GIF, JPEG or PNG – 50KB max) Add new position – example PACE Chair Check the box for “Allow write-in candidate for each position)
Setting up a ballot –step 6 – adding voter list
01/26/13 Choose and load file Setting up a ballot –step 7 – adding voter list and Activating ballot
01/26/13 Information on Saved and Active Ballots. Saved Ballots: Can be previewed, edited or deleted. Are not active until the start time of the election. Active Ballots: Are valid for the election period. Cannot be deleted. Can send 3 s (>72 hours between each ).
01/26/13 Logout after setting up ballot.
ACTIVATED BALLOT 01/26/13
SEND ELECTION INFORMATION TO VOTERS 01/26/13 Active Ballots: Are valid for the election period. Cannot be deleted. Can send 3 s (>72 hours between each ).
01/26/13 Voting – step 1 After you receive the from election manager: Log into vtools voting (link will be in the or it is voting.vtools.ieee.org.)
01/26/13 Voting status – shows you have not voted yet – Select “Vote”
01/26/13 Click on candidate name to see information on candidate (Information opens in a new window) Ballot Information
01/26/13 Select Candidates (or enter name of write-in candidate) and when done click on “Vote”
01/26/13 List of choices that the voter made – if you are not going to make any changes, them click on “Complete Ballot”
01/26/13 Voting completed – no more edits can be made
01/26/13 Voting status – shows you have completed voting
01/26/13 Logout out of vTools after you have completed voting
PAST BALLOTS – REPORT RESULTS 01/26/13
Information on Past Ballots – once election is over. Manage ballot:
01/26/13 Report Results – step 1- click on report results in relevant past ballot to get to this page