Presentation on theme: "(Human Resource Management System"— Presentation transcript:
1 (Human Resource Management System eHR(Human Resource Management System24 August 2013
2 eHR - Overview‘Human resource management’ (HRM) is the art, science and technology of acquiring and engaging a productive workforce. It goes beyond the traditional HR roles of facilitating and managing recruitment, payroll and benefits, and seeks to understand the value of employees; assess their operational effectiveness; and manage the acquisition of skills and knowledge.When professionally managed, HRM strategies translate directly into increased shareholder value by fully utilizing the collective value of your employee base.eHR is a customizable and easy to use web based application covering the entire life cycle of an employee from Recruitment to Resignation or Retirement.eHR offers the following modules, Recruitment Management System, Human Resource information system (HRIS), Employee self service (ESS), Leave and Attendance Management, Complete Payroll Management along with Taxation management up to Form 16, Claims and reimbursement management, Appraisal Management System, Training management system, Travel management, Time sheet management and many more…….
3 eHR – Key BenefitsDevelop a single and integrated view of employee information across all departments using ITProvide timely & reliable management information relating to human resources for effective decision makingProvide tools for forecasting future cash flows of the State in respect of salaries and pensionsIntegration with other related applications such as Treasury, Payroll etc.Provide ‘single window’ services to employeesReduce administrative overhead for the HR professionalsProvide accurate and unified view of the employees and the employment to the administratorsProvide simple, accurate and timely information to the employeesReduce the paperworkReduce technical complexities related to data management
5 eHR – Main Modules eHR Personnel Management System Attendance ManagementTime sheet managementLeave Management SystemPayroll ManagementClaim Management SystemIncome TaxPromotion and TransferTravel Management systemTrainingRecruitmentAppraisal ManagementEmployee Self Service (ESS)Personnel Management SystemAttendance ManagementTime sheet managementLeave Management SystemPayroll ManagementClaim Management SystemIncome TaxPromotion and TransferTravel Management systemTrainingRecruitmentAppraisal ManagementEmployee Self Service (ESS)eHRPMSAttendanceTime sheetLeavePayrollIncome TexClaimPromotionTravelRecruitmentAppraisalESSTrainingMIS
6 eHR – Personnel Management The personal information of each employee is entered.The personal information comprises ofAppointment Details,Personal details,Address,Education & Experience Details,Family Details,Assets Details ,Other Details ,Medical information etc.Each type of information can be edited and updated .The information is available for user through inquiry and printable Reports.
7 eHR-Attendance Management Time incorporation with any type of Attendance reader / biometric devices / thumb impression machine'sAttendance captured through Time in - Time out facilityAttendance captured through Import feature for remote locationsHierarchy based calendar view for attendanceFluctuating Shift management for employee'sFlexi Shift managementHoliday application facility in attendanceEmployee time managementFeatures capturing late coming details, early going details, absenteeism details all with just one click!Overtime managementRegularization feature for all type of delayed attendance
8 eHR-Timesheet Management The timesheet feature allows employees to enter and then submit timesheets containing the number of hours they have worked on specific activities and Sub activities performed on a day. So that full detail of Employee’s work and time devoted in each activity can be maintained. Also Reporting manger or higher authority have rights to approve or reject the Time sheet of Employee.Also at any Time Employee self or higher authority can view details of timesheet of Employee. This will assist them when making strategic decisions to improve employee productivity and efficiency, and ultimately reduce waste and minimize loss due to employee downtime.
9 eHR – Leave Management Leave type defining as per requirement Leave rule defining engine for setting the leave rule according to company policyBalance Information for all leave typesOnline access for Leave ApplicationOnline access for Department Head and HR for approval'sInstant access for Leave balance details on your finger tips for all levelsAutomatic leave escalationLeave cancellation requestEncashment application and approval featureComp Off Application and approval featureComp Off TrackerHierarchy based calendar view for leave statusIntelligent leave analyzerCustomizable Leave typesIcon library for instant view for leave statusReal Time Information captured on leaves for your team members
10 eHR – Payroll Management Configurable Salary Head'sFormula BuilderAllocate StructureGrade / Employee CTC structureArrear ManagementVariable Pay and Additional variable pay featureIncome Tax Calculation up to Form 16Salary Calculation [formula generation]Coverage of all statutory tax's and compliancesSalary payslip generation and configurationSalary Lock and Unlock featureForm 16 Configuration and Income Tax ConfigurationTax projection and Tax deductionInvestment Declaration and ApprovalSalary view feature for employee
11 eHR – Payroll Management Expression BuilderThis is a concept used exclusively by us that is used to make expression to calculate the value of different pay heads in payroll parameters along with in the bonus parameter and in the leave parameter, it allows the user to define the user defined expression for the calculation thus providing full control e.g. if IR is 60% of sum of Basic & DA then expression builder enables user to write expression in the form of IR = (BASIC+DA)*60/100.Condition BuilderThe condition builder again works as the expression builder but it is used for filtering the employees for a particular pay head or leave type, it allows the user to select employees on the basis of employee information, organization information and some more filters like on the basis of some particular months e.g. If a pay head is given in month of May to the employees who are of designation Manager, in urban branch of the organization then condition builder enable the user to write a condition as :Designation = Manager AND BranchType = Urban AND Month = May.
12 eHR – Claim Reimbursement Reimbursement management is a part of eHR, employee can submit his Reimbursement against medical, TA, DA, Newspaper, Mobile bill, Petrol etc and send for approval and approving authority can approve/reject the same. Then after reports can be generate.
13 eHR – Income TaxeHR have a complete Income Tax module with following finicality .Define Tax saving investment headDefine other Taxable income source masterTax slab parameter definingIncome tax calculation according to defined tax slabGenerate Form- 16,quarterly and other reports..
14 eHR – Promotion and Transfer The complete transfer and promotion module that is efficient for managing various aspects of transfer and promotion of employees. It also manages joining against promotion and joining against transfer.
15 eHR – Travel Management eHR have following functionalityEmployee can request for tour and forward to his reporting managerReporting manager can approve/reject subordinate requestAfter returning from tour employee can fill online tour entry form if tour return entry is greater than the plan return date then request automatically goes to reporting manager for approval.Employee can fill expense sheet against tourEmployee and HR can track the tour history with tour reports
16 eHR – TrainingThe training module of eHR covers following major functions-Training Need identification: Managers can fill training need for their subordinate.Training Calendar: After getting training need from different functions HR will create training calendar and with discussion form trainer.Training Announcements: HR will announce the upcoming training for nominations.Nomination for training: employee can nominate himself to announced training and forward for approval to reporting manager.Training attendance: After training HR will fill attendance of candidate.Feedback about Training: After the training every candidate will fill the feedback Form online.
17 eHR – RecruitmentComplete recruitment process that takes care of all the steps of the recruitment starting from the requirement generation to the joining of employees. All the steps are managed automatically as defined in the parameter for particular designations.Features include:Candidate resume repository with historyArchives for future useShortlist using resumes parsing to read resumes and keywordsConfigurable screening questionnairesInterview schedulingHiring approvals and transferring employees to PIM once hired
18 eHR – Appraisal Management Appraisal module with complete workflow process:HR/ Admin initiates Goal Sheet for the employeeEmployee Fills the Goal Sheet –Reporting Manager fills comments sectionManager Agree with Goal Sheet and sign offLogin as Employee fills AchievementSubmit Goal Sheet to reporting managerGoal Sheet Sent back to Employee to review by reporting managerGoal Sheet Sign offUpdate Achievement /View AchievementFill Appraisal FormView Appraisal FormAdd Comments by Reporting ManagerAdd Comments by reviewing Manager
19 eHR – Employee Self Services Portal (ESS) In eHR system every employee will have the user name and password and he /she can login into the ESS (employee self service portal ) and can do following.View his/her profileRequest to update his/her profileTake salary slipDownload Company policies / Form and guidelinesView leave balance and apply for leaveSend message to other employeeDeclare his/her Tax savingsSubmit claim bills etc