2Orange Web Technologies Feature List OfOnline Payroll & HRMS SystemFor growing businessesPrepared By:Orange Web Technologies
3Introduction Online Payroll & HRMS For growing businessesIntroductionOnline payroll & HRMS Software will reduce the work load of HR, employees of company and other staff.In addition to that it also facilitate confidentiality, produce error-free information automatically and faster access of HR related information of various branches.It manages the entire information of the Employees from the time they are recruited till the time they leave the company.Orange Techno lab will be deployed in Desktop/ Server with the features mentioned below.Web space will be created which will be on unique URL.There will be facility to create multiple company and multiple branches and use sameData base for all.There will be three login penalMain AdministratorBranch AdministratorEmployee self serviceAdmin will have the permission to create bulk users at a time and give rights for manage modules. Exp. HR Manager, Supervisor ,account manager
4Objective of Software Online Payroll & HRMS For growing businesses As we understood from the market, Main objective to handle Online browser based application that automates processes employee life-cycle.Employee life-cycle: Résumé handling, Induction and on-boarding, promotions, transfers, appraisals and salaries, skills mapping and training.Employee online attendance and late mark detail and effected in salary as per company ruleEmployees should be able to view their Salaries, Loans, Leave on lineEmployees need to apply for Leave on line and the sanction happen on line and the summary should be considered for salary calculationEmployees need to have the facility to enter the reimbursement details on line and that data to be updated in Salary Calculation Package.Employees will mark the change in their detail; Utility should be able to update such records.
6Online Payroll & HRMS Process Cycle For growing businessesOnline Payroll & HRMS Process Cycle
7Key Features Online Payroll & HRMS For growing businesses All HR processes from candidate entry till employee exit are fully automatedDo HR & Payroll activities and employee self service functions from wherever, whenever in a few clicksSystem provides to create multiple companies.System provides to create Multiple branches and data of various branches can be accessed according to branch wise.Administrator can give access rights of add, update, view and delete of information to different user like HR, Supervisor or branch Manager.Employees have their own user Id and password to access their account. (Employee Self Service Module)System provided online attendance facility for multiple Locations.Attendance device (RF / Biometric) can be integrated for getting attendance records of employee.
8Key Features Online Payroll & HRMS For growing businesses Week off, late marks and Overtime can be done through general setting.Various alerts are also provided Dash board when user or admin logs into system.User defines Allowance, Reimbursement, claim, leave, loan & advances and other HR policy can be handled through software.System also provides generation of various reports and allows export & Import via excel / third party software.Reports are generated according to Company’s rules.System also provides and SMS notification facility.As per assign user rights and branch login & admin login history should be maintain and display to admin user
9Recruitment Module Online Payroll & HRMS For growing businesses Staffing Request form (request send by manager only)Approval of Vacancies from HR and post it throwPublishing Requirements to Website/ NewspaperSave data of Applied candidates/ Resume Repository** Online Resume Submission & Resume FilteringInterview Scheduling data and auto mail & reminderInterview Call of filtered candidate send viaAppointment Letter Printing /Automatically generates acknowledgment letters, interview invitations etc.Selected candidate get appointment letter and HR/admin get reminder and branch admin if authority of branch managerMaintain Skill sheet for each employeeAllows identification of key positions in the organization and their mapping to required skills, competencies, job descriptions, qualifications and experience profiles
10Recruitment Module Online Payroll & HRMS For growing businessesRecruitment ModuleTraining Request from Employee/ Department and ApprovalTrainer Database ManagementTraining SchedulingInforming Trainer and Trainee on mail360° feedback Training Performance Tracking (Trainer and Trainee, manager)Track Training Costs by type - department-wise cost allocationsTraining History maintenance
11Training Management Online Payroll & HRMS For growing businesses Maintains a Skill sheet for each employeeAllows identification of key positions in the organization and their mapping to required skills, competencies, job descriptions, qualifications and experience profilesTraining Request from Employee/ Department and ApprovalTrainer Database ManagementTraining SchedulingInforming Trainer and Trainee on mail360° feedback Training Performance Tracking (Trainer and Trainee , manager)Track Training Costs by type - department-wise cost allocationsTraining History maintenance
16Employee Information Online Payroll & HRMS For growing businessesEmployee InformationIt keeps tracks of all necessary details of employee such as Employee Code, Grade, Designation, Joining Date, Contact Details, Immigration Information, Job task, Skills, Basic Salary.In addition to that it also maintains record of Week off, Probation period, Shift & Late mark of every employee.Tracking past employee information : It also takes into consideration of Notice period, Asset issue, Pending Loans & Leaves and prepares Full & Final settlement, Feed Back for company, Salary History & Reason of leaving the company.
17Employee Appraisal & Transfer Module Online Payroll & HRMSFor growing businessesEmployee Appraisal & Transfer ModuleHow do we asses Employee?The promotions in the organization are usually governed by the following factors:How well an employee performed in his / her present job.How much potential an employee has for future responsibilities.How much additional knowledge he / she have acquired for further advancement.Personal attribute, work habits, attitude towards self and others, ability to get along with the team, leadership qualities, personal contribution to the success of the company determines his / her competence for promotion.Feedback given by all those who work with the employee such as his / her superiors, subordinates, peers and the customers.
18Employee Appraisal & Transfer Module Online Payroll & HRMSFor growing businessesEmployee Appraisal & Transfer ModuleThese All Points Covered by Online HRMS & Payroll and make it easy for HR.All relevant data (such as job descriptions, past appraisals, self appraisals, third-party assessments, goals and objectives, journal notes, etc.) is accessible through a single, secure, convenient portal.Employee at various location , department, grade, qualificationDetails of Employee Completing Probation period, Maximum grade limitList of employees process wiseList of employees project wiseList of employees team wisePromotion / Transfer DetailsWarning letters details
19Employee Appraisal & Transfer Module Online Payroll & HRMSFor growing businessesEmployee Appraisal & Transfer Module360° feedback Training Performance TrackingThis leads to dramatically more useful and actionable feedback for the appraise, with resultant hugely enhanced behavior and Performance improvement.PEERS: Questions about teamwork (and related).CUSTOMERS: Questions about customer service (and related).MANAGER/S: Questions about the employee's job competency and behaviors.DIRECT REPORTS: Questions about the manager's management style and practices.(Post Salary, grade, Effective Date ,new designation,% increase in salary, Reason for Promotion - Demotion)Next revision date & remindersAppraiser can post comments and set objectives for those appraised. Follow up on these objectives can be done through the system.User defined Competencies for different levels of appraisalUser defined appraisal reasons and ratings
21Online Payroll & HRMSFor growing businesses360 Feed Back Of Employee
22Leave Management Online Payroll & HRMS For growing businesses Company wise Leave Policy – user define leave Grade-wise Paid / Unpaid.Leave Application: Employee can apply for leave online & HR/Authorized user will get alert notification for same.Employee Leave Approval : it can be approved by the Supervisor or admin or hr manager –on the basis of leave balance of employee and availability of alternate employeeEmployee Leave Carry Forward: leave carry forward process done automatically as defined period in leave master.Leave Cancellation: if leave is approved incase if employee remain present on that day then admin can cancel the leave.Leave Encashment: employee can put request of leave Encashment after define period of that leave and admin get alert for that and also save all records.
24Advance/Loan Management Online Payroll & HRMSFor growing businessesAdvance/Loan ManagementLoan Master: Here admin or any authorized person can define the type of loan/Advance and define the maximum limit that is to be approved for that particular Grade of Employee.Loan Application: Employee can apply for loan through loan application and the authorized user or admin will get alert for new application.Loan Approval: Admin has rights to approve the loan requested by any employee.Loan Payment: Admin will maintain the record and make the entry of loan installment or loan payment by the employee and can be directly deducted from salary in installment.
25Claim Management Online Payroll & HRMS For growing businessesClaim ManagementClaim Master: Here admin or any authorized person can define the type of claim and the maximum limit that is to be approved for that particular claim like travel expense, Medical expense, Mobile bills or Accommodation.Claim Application: Employee can make a request for claim and can also attach the required document for claim application and the authorized user or admin will get alert for new application. Admin can also make the entry for the claim application on the behalf of any employee.Claim Approval: Admin has rights to approve the claim requested by any employee by verifying the document attached by employee at the time of request.Claim Payment: Admin will manage the record of claim payment.
26Salary Details Online Payroll & HRMS For growing businesses OT Approve Daily: It will calculate and display the working hours and OT (Over Time) hours of selected employee on the daily basis. Admin can modify the OT hours that is to be approved and save the details which will calculated in the salary.OT Approve Monthly: It will calculate and display the working hours and OT (Over Time) hours of selected employee as per selected dates. Admin can modify the OT hours and can approve the details which will effect on salary.Bonus Details: Admin can give bonus amount to any employee as per company norms. Admin can set the criteria on the basis of “Basic Salary”, “Gross”, “Consolidated” and “Fix”. Bonus can also be effective in salary by selecting month and year. Bonus can be given in Fix amount or on basis of percentage.Advance Detail: Admin can manage the advance details of any employee based on Monthly Attendance – present / absent – salary is process.
27Salary Management Details Online Payroll & HRMSFor growing businessesSalary Management DetailsMonthly Salary: System will automatically calculate salary of employee on basis of In/Out entries, approved OTs, Loan, Leave Details, Arrears, Deduction, IT Tax and Advance of that employee for selected month and year. After saving the record, it will display the net amount of salary that is to be paid to employee.Manual Salary: System will calculate the salary of selected employee on selected month and year on the basis of details entered by admin. Auto ing facility to each employee.Salary Settlements: Admin will make the salary settlements if required after the appraisal of the employee.Full and Final Settlements: System will automatically calculate pending dues, leaves, loan, assets and any outstanding salary in the case of employee leaving the company or organization.
28Reports Online Payroll & HRMS For growing businesses System will generate the various reports that can be viewed and export in different formats like PDF, Word, Excel, XML, and Editable RTF.Reports can also be generated by selecting branch, grade, department, designation, statusIn addition to that it also provides the facility of grouping the records.
29Following are the some of the important Reports of the system: Online Payroll & HRMSFor growing businessesFollowing are the some of the important Reports of the system:Employee ReportsEmployee ListEmployee CTC DetailEmployee Shift change ReportLeft Employee HistoryIncrement Reports- to view increment due list, increment details and Increment amount reports.Promotion -to view Promotion details of Employees. Facility to select date Periods.Re-designation Reports of re-designation of employees.Transfer Reports on Employee transfers.Attendance ReportEmployee In/Out summaryLate Mark summary DetailsAttendance Register
30Online Payroll & HRMS For growing businesses Leave Reports Leave Approval ReportLeave Balance ReportYearly Leave Summary ReportLoan / Advance and Salary ReportLoan ReportsSalary SlipSalary Register with Allowance/DeductionYearly Salary summaryEmployee Overtime ReportEmployee Advance ReportSettlement ReportStatutory Report which contains PF, ESIC, PT, IT reports and Gratuity and Bonus Report
31Online Payroll & HRMS For growing businesses Recruitment Detail ReportsRecruitment- applicant wiseExtensive Recruitment Related and MIS ReportsTraining ReportsTraining Calendar Report on Training calendar - list of trainings scheduled date wise.Training Record Report on Training Details - date, number of employees attended, cost Involved, employee details etc.Training Feedback Report on Employee feedback of trainings attended.Supervisor FeedbackEmployee skillLettersThese are various letters that a company issues to its Employees Offer letters, Appointment letters, Increment Letter, Disciplinary Letters, Exit letters etc