What are Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory Make forecasts
Advantages of Spreadsheets Forecasting and making decisions Fast and efficient Automatically recalculates
What-if Analysis A spreadsheet tool used to play out different situations to determine the outcome
Spreadsheet Terminology Cell – the intersection of a row and a column Active cell - The cell in which you are currently working. Cell address - The location of a cell as identified by the column letter and row number.
Parts of the Spreadsheet Window Active cell Column C Row 5 cells
Entering Data into a Spreadsheet Labels –Alphabetical text on a spreadsheet. They tell you what the values mean. Values –A number entered into a spreadsheet Formulas –Statement that performs a calculation Functions –Built-in formula that is a shortcut for common calculations
Identifying Formulas and Functions formula function The result of the formula The result of the function
Identifying Parts of a Spreadsheet Formula =B2+C2+D2 equal sign—first part of any spreadsheet formula mathematical operators cell reference/address— made up of the column heading and the row number
Identifying Parts of a Spreadsheet Function =SUM(B2:B6) equal sign name of function range
Mathematical Operators +addition -subtraction *multiplication(asterisk) /division(slash or diagonal)
Function NameDescription AVERAGEAverage of arguments. COUNTCounts the number of cells in a range. IFSpecifies a logical test to perform; then performs one action if test result in true and another if it is not true. MAXMaximum value of range of cells. MINMinimum value of range of cells. ROUNDRounds a number to a specified number of digits. SUMTotals a range of cells. Spreadsheet Functions
Relative and Absolute Referencing Relative –cells that change when they are copied into other cells Absolute –cells that do not change regardless of where it is copied
Changing Column Width 1. Position cursor between column headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag to the right. Shortcut: double-click between the column headings!
Changing Row Height 1. Position cursor between row headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag down. Shortcut: double-click between the row headings!
Formatting Cells with Enhancements boldborders font size shading underline
Printing Column and Row Headings with column and row headings without column and row headings
Print Showing Formulas formulas displayed formulas NOT displayed
Printing Selected Areas highlight desired area, choose option to print selected area (according to your software)
Graphing bar graph –used to compare the values of various items line graph –useful for plotting trends area graph –like a “filled in” line graph. Used to track changes over time pie graph –used to represent the percentage each item contributes to the total