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Introduction to Spreadsheets

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What are Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory Make forecasts

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Advantages of Spreadsheets Forecasting and making decisions Fast and efficient Automatically recalculates

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What-if Analysis A spreadsheet tool used to play out different situations to determine the outcome

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Spreadsheet Terminology Cell – the intersection of a row and a column Active cell - The cell in which you are currently working. Cell address - The location of a cell as identified by the column letter and row number.

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Parts of the Spreadsheet Window Active cell Column C Row 5 cells

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Entering Data into a Spreadsheet Labels –Alphabetical text on a spreadsheet. They tell you what the values mean. Values –A number entered into a spreadsheet Formulas –Statement that performs a calculation Functions –Built-in formula that is a shortcut for common calculations

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Identifying Labels and Values labelsvalues

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Identifying Formulas and Functions formula function The result of the formula The result of the function

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Identifying Parts of a Spreadsheet Formula =B2+C2+D2 equal sign—first part of any spreadsheet formula mathematical operators cell reference/address— made up of the column heading and the row number

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Identifying Parts of a Spreadsheet Function =SUM(B2:B6) equal sign name of function range

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Mathematical Operators +addition -subtraction *multiplication(asterisk) /division(slash or diagonal)

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Function NameDescription AVERAGEAverage of arguments. COUNTCounts the number of cells in a range. IFSpecifies a logical test to perform; then performs one action if test result in true and another if it is not true. MAXMaximum value of range of cells. MINMinimum value of range of cells. ROUNDRounds a number to a specified number of digits. SUMTotals a range of cells. Spreadsheet Functions

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Relative and Absolute Referencing Relative –cells that change when they are copied into other cells Absolute –cells that do not change regardless of where it is copied

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Changing Column Width 1. Position cursor between column headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag to the right. Shortcut: double-click between the column headings!

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Changing Row Height 1. Position cursor between row headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag down. Shortcut: double-click between the row headings!

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Formatting Cells with Enhancements boldborders font size shading underline

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Numeric Formatting general currency decimal

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Print Orientations Portrait –A paper orientation that is taller than it is wide. Landscape –A paper orientation that is wider than it is tall.

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Print Options without gridlines with gridlines

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Printing Column and Row Headings with column and row headings without column and row headings

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Print Showing Formulas formulas displayed formulas NOT displayed

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Printing Selected Areas highlight desired area, choose option to print selected area (according to your software)

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Graphing bar graph –used to compare the values of various items line graph –useful for plotting trends area graph –like a “filled in” line graph. Used to track changes over time pie graph –used to represent the percentage each item contributes to the total

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Types of Charts/Graphs

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