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European Personnel Selection Office Erik Halskov Director.

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Presentation on theme: "European Personnel Selection Office Erik Halskov Director."— Presentation transcript:

1 European Personnel Selection Office Erik Halskov Director

2 The European Communities Personnel Selection Office (EPSO) n Legally established by decision of the EU institutions on 26 July Fully operational 1 January 2003 n Mission: to organize open competitions to select highly qualified staff for recruitment to all institutions of the European Union

3 EPSO selects candidates *** European Institutions recruit selected candidates

4 European Institutions n European Parliament n Council n European Commission n Court of Justice n Court of Auditors n European Economic & Social Committee n Committee of the Regions n European Ombudsman

5 EPSO Resources n Today: 140 staff n Own premises: Av. de Cortenbergh 80 in Brussels : close to all European Institutions n Annual budget : 22 million €

6 EXAMPLES EUR 2 (Bulgaria and Romania) n Translators (AD5) n Interpreters (AD5) EUR 2 and EUR 10 n Administrators – EPA, Law, Economics, Audit (AD5) n Secretaries (AST1)

7 Structure of presentation n Selection n Recruitment n Career

8 Selection

9 Permanent Officials n Employed and taxed by EU n Separate social security system n Longterm employment security n Salary according to fixed salary table n Recruitment through open competitions n Reform of working conditions as of 1 May 2004

10 Categories of staff AD – Administrators Former A and LA (administrators, managers, linguists) AST – Assistants Former B (administrative assistants) and C (secretaries)

11 BASIC REQUIREMENTS FOR “AD” CATEGORY n University degree n EU citizen n Knowledge of 2 EU languages n Specific requirements for each competition

12 n Legal basis n Published in the Official Journal n Category, grade, field n Basic and Specific requirements n Expiry date for application etc. Notice of competition

13 Competition structure 1. Pre-selection tests All applicants 2. Written section Fixed number 3. Oral examination Fixed number

14 n Knowledge in specialist field n EU-knowledge n General aptitude: Verbal & Numerical reasoning All pre-selection tests in Second language Pre-selection tests Multiple-choice questions

15 n Essay in specialist field Written section Interview n Interview with Selection board

16 n Competition finalized by establishment of the Reserve list n Institutions recruit from these lists / EPSO act as “clearing house” n No guaranteed recruitment n Normally at least a year from application to start of recruitment Reserve list List of successful candidates

17 How to apply? n Application period normally starts when the Notice of competition is published n No regular cycle of competitions n Registration for most competitions on-line n All details on the web site

18 MYTHS n No age limit for EU competitions n No national quotas (though we work to indicative recruitment targets for enlargement competitions)

19 Recruitment

20 European Parliament 13% European Ombudsman 0% Council 9% European Commission 70% European Court of Justice 3% Court of Auditors 2% Economical and Social Committee 2% Committee of Regions 1% Actual staff per institution


22 NumberPercentage Permanent Officials Temporary Agents Auxiliaries Contract Agents National Experts Total Commission Staff 2005

23 Recruitment to Commission 2004 Staff getting status of permanent official in 2004 Staff with status of ”probationer” in 2004 A* B* C* Total


25 Career

26 A new career system Objective: Officials producing good results must be able to progress - both in their career and in terms of pay - until retirement n Two basic categories: Assistants and Administrators n Entrance requirements raised for AST: no officials without upper secondary education and three years of professional experience n New career structure: more grades and less function groups n Promotion on merit n Career transition facilitated

27 Old structure A1 A2 A3 A4 A5 A6 A7 A8

28 New structure

29 Career structure (cont.) function group ADfunction group AST Director-General AD 16 Director-General/ Director AD 15 Administrator working for example as: Director / Head of unit / Adviser / linguistic expert; economic expert; legal expert; medical expert; veterinary expert; scientific expert; research expert; financial expert, audit expert AD 14 Head of Unit/Adviser/linguistic expert; economic expert; legal expert; medical expert; veterinary expert; scientific expert; research expert; financial expert, audit expert AD 13 Head of Unit/principal translator, principal interpreter, principal economist; principal lawyer; principal medical officer; principal veterinary inspector; principal scientist; principal researcher; principal financial officer, principal audit officer AD 12Assistant working for example as: AD 11AST 11 Personal assistant (p.a.); clerical officer; technical officer; IT officer Head of Unit/senior translator; senior interpreter; senior economist ; senior lawyer; senior medical officer; senior veterinary inspector; senior scientist; senior researcher; senior financial officer, senior audit officer AD 10AST 10 AD 9AST 9 Translator; interpreter; economist; lawyer; medical officer; veterinary inspector; scientist; researcher; financial officer, auditor AD 8AST 8 Senior clerk; senior documentalist; senior technician; senior IT operative AD 7AST 7 Junior translator; junior interpreter; junior economist; junior lawyer; junior medical officer; junior veterinary inspector; junior scientist; junior researcher; junior financial officer, junior auditor AD 6AST 6 Clerk; documentalist; technician; IT operative AD 5AST 5 AST 4 Junior clerk; junior documentalist; junior technician, junior IT operative AST 3 AST 2 Filing clerk; technical attendant; IT attendant, Parliamentary usher. AST 1

30 Appraisal and promotion Speed of career determined by annual appraisals n Appraisal: Merit- and priority points for achievement of objectives and demonstration of competencies and conduct n Merit and priority points accumulate over the years n the threshold fixed reached: Promotion

31 Training n Increased training budget as result of reform n Increased focus on management training n Language training, knowledge of 3rd language before first promotion n Training to be set up before transfer from function group AST to AD n Inter-institutional co-ordination of certain training via European Administrative School

32 Pay and Pension (officials) PAY n Basic monthly salary for AD5 (step 1): 3837€ n Basic monthly salary for AD14 (step 5): 13193€ n Family allowances: Household allowance, Dependent child allowance, Education allowance n Expatriation allowance PENSION n Normal retirement age 65, but right stay until 67 n Full pension rights 70% of final basic salary n Flexible retirement provisions from 55 years of age

33 Improved flexibility as result of reform Objective: Reconcile family and career n Flexible working arrangements n New flexitime arrangements n Access to part time - and telework easier n Maternity leave of 20 weeks n Parental leave of six months

34 Website n The EPSO website is maintained in three official languages (German, English and French)

35 European Personnel Selection Office QUESTIONS?

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