Topics What is it all about ? Conditions and Criteria Procedure followed Special cases Staff Union priorities
Titularization: What is it about ? Titularization means granting a permanent contract to an official. “Permanent” being, in ILO/UN jargon, without limit of time (WLT) except reaching retirement age (pensionable age) (which remains a legitimate ground for termination)
Advantages of titularization Indirect protection against dismissal: Reasons for terminating a WLT contract have to be stated (“proposal for termination”), the official is entitled to appeal to the Joint Committee. - Loans, notably with MEC: Titularized staff can get a credit for a longer time (until retirement age) than FT staff (e.g. for buying a house) - Repatriation grant (internationally recruited staff) : Only titularized officials are entitled to a repatriation grant; FT staff get a lump sum according to their length of service.
Circular 6/452 (rev.1) of 8 April 1993Circular - Good conduct, satisfactory performance, seniority, official’s capacity to pursue a career in his/her field of competence and the prospective needs of the organization. - Satisfactory service is the prevailing condition for receiving a WT, in addition to seniority - Priority is given by order of entry-on-duty. - Previous service with the IlO in non-regular employment are normally taken into account. - TC counts if the official has been on regular Budget for at least the last 2 years Conditions and Criteria
Seniority: Striking differences Titularization for G staff after about 12 years and for P staff after about 7 years. (quota depend upon retirement patterns) Progress was made over the last 15 years: Equalization between HQ and field G staff Difference between P and G stemms from a) Need to « take on board » Field staff b) Quicker retirement of P staff (demography + pension matters) coupled with slower recruitment THIS DIFFERENCE RESULTS FROM A PRACTICE, NOT FROM STATUTORY RULES
Procedure The exercise is a joint one, conducted by SU representatives and by HRD, sitting at parity on an ad-hoc committee There are two lists established, based on actual date of entry in the ILO, one for G staff (HQ and field) and one for P staff. The cut-off date is established on the basis of number of positions vacated through retirement, end of service, promotion to higher category. The length of the period between the cut-off dates may vary from one titularization exercise to the next.
Procedure (ctd.) The Staff Union Committee sends a broadcast indicating cut-off dates, so that staff may contact the SUC in order to learn whether their name is on these lists The working group then establishes the lists of staff who might be eligible for a WLT contract (some exceptions: ISSA; CINTERFOR, INST) The Working Group analyses the opinions expressed by the directors and submits to the JNC lists of recommendations based on that analysis. The Joint Negotiating Committee then recommends to the Director General the names of officials to be titularized.
Special Cases: Branch Offices Branch offices are liaison offices established in industrialized countries. The rules for branch offices date back from a time when staff there were in fact hired by governments and more or less paid by them. Things have changed (ILO is in most of cases the direct employer) but rules remain – FOR MOST IF NOT FOR ALL Direct request for review was sent to CABINET. Issue was raised on JNC. Strong support from EUROPE (most of BO) Equally true for National correspondents !
Special Cases: CINTERFOR, ISSA, INST Employment in these units is now stable and not of limited duration. However, they still have more flexibility in recruitment than “ILO core” (quotas) and do not fully rely on RB funds Titularization is therefore possible within numbers specific to each of these units, i.e. a WLT is granted if the previous holder of a WLT leaves.
An established practice: Approaching retirement This approach could also be used for other types of « special cases ». For colleagues eligible for titularization at or after reaching the age of 57, granting FT contract for up to 5 years instead of « blocking » a position
PROTECT TITULARIZATION PROCESS FROM THE COMMON SYSTEM The Union agenda EXTEND TITULARIZATION AT LEAST TO ALL COLLEAGUES IN BRANCH OFFICES PAID BY ILO ACHIEVE EQUALITY BETWEEN G AND P STAFF GUARANTEE CINTERFOR, ISSA, INSTITUTE COLLEAGUES THROUGH LONGER CONTRACT PERIODS