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Paul Mundy Microsoft Excel Tips and tricks

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Paul Mundy Microsoft Excel Equations and formulas Ranges Absolute and relative addresses Reorder information Format cells Repeat headings on printouts Transpose data Charts Paul Mundy,

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Paul Mundy Calculate equations Equations begin with = =99/11 gives 9 =B2/C2 gives 9 =B2+C2 gives 110 =B2-C2 gives 88 =B2*C2 gives 1089

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Paul Mundy Calculate sums and averages Enter equation here Cell B5: =sum(b2:b4) gives 8099 Useful functions: =sum() =average() =count() Range of cells: B2 to B4 = B2:B4

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Paul Mundy Named ranges To name a range, select the cell(s), then Insert > Name > Define Use range names in equations Example C2 (=15) is named price C3 (=200) is named quantity Cell C4: =price*quantity gives 3000

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Paul Mundy Use ranges in calculations Cells B2 to B4 are named production Cell B5: =sum(production) gives 8099

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Paul Mundy Relative cell addresses Create a formula in cell B5: =sum(B2:B4) Copy the formula to cell C5. It changes automatically to =sum(C2:C4) The addresses C2 and C4 are relative cell addresses

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Paul Mundy Relative cell addresses Cell C2: =B2/C7 gives $3.33 Copying the formula to cell C3 gives =B3/C8 But C8 = 0, so C3 gives an error This is because the formula uses relative addresses

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Paul Mundy Absolute cell addresses Use an absolute address instead, like this: $C$7 Absolute addresses are fixed. They can be moved or copied, and will not change

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Paul Mundy Absolute, relative and mixed addresses Relative address: C7 Absolute address: $C$7 Mixed addresses: $C7 (column absolute, row relative) C$7 (column relative, row absolute) To toggle through relative, absolute and mixed addresses, select the address and press F4

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Paul Mundy Reorder data Select the data to sort Data > Sort > Select the field(s) to sort on Click OK

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Paul Mundy Format cells Cells formatted as Date Format > Cells > Number > Date

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Paul Mundy Format cells Cells formatted as Date Format > Cells > Number > Date Custom formatting Format > Cells > Number > Custom: d mmm yyyy = 1 Jan 2004 dd mmmm = 01 January

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Paul Mundy Format cells =WEEKDAY() function, formatted as ddd

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Paul Mundy Text alignment Text aligned right Aligned to top Wrapped within cell

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Paul Mundy Repeat headings on printouts File > Page Setup > Sheet > Rows to repeat at top Select rows to repeat

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Paul Mundy Transpose data To replace columns with rows Select the whole table Edit > Copy Click in an empty cell Edit > Paste Special > Transpose > OK

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Paul Mundy Charts Select data Insert > Chart Select type of chart Format chart as needed

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