Presentation on theme: " Sarah Callihan Eileen Grose. ‘Twas The Night Before STAAR (in the eyes of a Coordinator) ‘Twas The Night Before STAAR (in the eyes of a Coordinator)"— Presentation transcript:
Sarah Callihan Eileen Grose
‘Twas The Night Before STAAR (in the eyes of a Coordinator) ‘Twas The Night Before STAAR (in the eyes of a Coordinator)
Assignment: In the blanks on the right: o 1. What is your one biggest concern? o 2. We all know that our faculty is wonderful, but name one pet peeve you have encountered (pertaining to testing). o 3. What is one thing you want to get out of this session?
Find HELP! You can’t do this alone! But who? Special Ed Case Manager/ Liaison Registrar Technology Counselors Admin Team
Students testing / placed correctly ARDs, ARDs, ARDs Negotiating schedules Interference Testing locations Year long process
Administrative Team o Layout schedules, Test Administrators Cafeteria Staff o Breakfast schedule o Lunch Schedule Custodians Teachers Teacher Assistants Special Programs o ESL o 504 o Spec Ed Parents/ Students Registrar/ Counselors o New student enrollment o Special Program Pops Librarian Calculators Dictionaries/ Thesauruses Receptionist/ Attendance Clerk
Gather lists of testers. o Who tests? What do they test? o Accommodations? o Special situations? How do I get these lists? o Registrar for lists o Data Portal System (DMAC, Euphoria, etc.) Remember: o Homebound o JJAEP o DAEP
Are the students online or paper? o How did they test last? o Check with teachers to see students’ preferences Spreadsheet to notate: o Paper_Online Request.xlsx Paper_Online Request.xlsx Texas Assessment Management System o Check student scores o Check registration details o Change test type
Mandatory Dictionaries o Who and how many o Special types Calculators o Batteries o Clearing o Troubleshooting Pencils o Sharpening? Highlighters Color Overlays Supplemental Aids Convenience Buckets Postit Notes Ziploc bags Tissues Colored Paper Do NOT wait until the last minute: Purchase Orders take TIME!!
Special Education 504 LEP Any that need TEA approval? Once you have received the lists, ensure the responsible parties notify you of any updates. Prior to testing, have responsible party sign off on accommodations.
Just like a recipe – Have all ingredients on hand!
Map of School o How many desks/ students can each classroom hold? o How many computers are available? Computers? o Will we have to use classroom labs? o Laptop availability? o Who will update? Who will be on call? Number of individual tests?
Set Date for Mandatory Training: o Train everyone in case of emergencies Custodial staff (what if a student gets sick on the test, etc.) Teacher Assistants Technology Staff on Campus Create Labels for Teachers’ Manuals o Place on their Testing Manual Teachers like to make notes, etc., flag, highlight Ensures they can receive their same book again (if needed) Sign in Sheets o Keep them with the Oaths in Alphabetical Order!
Checking rooms/ hallways o Assign administrative staff to check Educational Material o When: Day before testing o Who: Teacher Assistants – we train this individual thoroughly and if any questions, she will notify the CTC Number of Desks o When: Few days before testing o Notify custodial staff o Who: Teacher Assistants
Time to Mix the Ingredients
Verify Accommodations with Spec Pops o ESL o 504 o Spec Ed Post Assignments o Elementary/ Jr. High: Notify teachers of locations o High School: Post assignments around school Notify parents Remind cafeteria staff o Breakfast o Lunch
Select colored paper for each day of testing o Green: Science/ Biology o Blue: Math/ Algebra o Orange: English I/ Writing o Brown: English II/ Reading o Pink: US History/ Soc Studies Why: o This allows the attendance personnel to keep track of testing days o Helps you determine what roster goes with what day at a quick glance
Time to Bake the Cake
State Mandated Testing Rosters o Attendance Roster o Testing Roster Accommodations o Visual Aids, Color Overlays Test Administrator Relief Sheet DO NOT DISTURB sign Scratch Paper Computer Login Pages for Online testers Test Books and Answer Sheets for Paper testers Supplies: Pencils, highlighters, calculators To Make Life Easier Initial Attendance Roster Teacher Checklist State Cell Phone Policy Restroom Passes Supplies: Ziplock bags, sticky notes, tissues, paper clips
What is your reality? o Is it too small? o Does it have proper storage? o Is it neat? o Is it organized? Ideas?
Quick view of supplies Hole Punch Colored Markers/ Scissors Good Pencil Sharpener Breath Mints Enough Colored Paper Extension Cords
Sorting Trays Trash Can** Previous 3 years of Testing Manuals Tissue: when all you can do is cry Years of testing data (yes color coordinated) Testing Manuals (with teachers’ names- alpha order)
Are y’all so lucky? Buckets (with TA) Extra Storage
Days for testing Begin Day 1 here Calendar Nurse’s Kit
Example Example Excel Formulas o Count only the sorted cells: =SUBTOTAL(3, D3:D53) All formulas begin with an = This formula (to count only the filtered cells) must have a 3, then range o Making 0’s appear before numbers For ID Numbers: 254 but needing =text(D4, “000000”) D4: cell reference “number of places you need” Filter/ Sort Hide/ Unhide Freeze Cells Page Setup/ Page View Headers/ Footers
Attendance Documentation Attendance Documentation Attendance Steps Attendance Steps Campus-Specific Procedures Campus-Specific Procedures Cell Phone Contract Cell Phone Contract First Hour Checklist First Hour Checklist Paper-Online Request Paper-Online Request Relief Test Administrator Sign Relief Test Administrator Sign Seating Chart Seating Chart Test Administrator Checklist Test Administrator Checklist Test Completion Pass Test Completion Pass Transfer Document Slip Transfer Document Slip
I don’t have a clue!
Prepare! o Computers Numbers? Working properly Up-to-date Train staff o See if any staff members have tested online Log into TestNav the day before: o Pop-ups are enabled o Java is up-to-date o Automatic updates are turned off
Documents and examples can be found on the following website: D=277564&pREC_ID=700048