1. KLARA chemical inventory 2013 Ulrika Olsson

2. How do I find KLARA – alternative 1  www.ki.se – internwebben – Choose system/tool – Chemical index Klara Ulrika Olsson Karolinska Institutet 20132

3. How do I find KLARA - alternative 2  www.ki.se – internwebben – At work– Laboratory safety Ulrika Olsson Karolinska Institutet 20133

4. KLARA – different kind of users  Local administrator (usually 1-2 at each department)  Manager for chemical inventory  Manager for risk assessment  Rights to read Anyone at KI (with correct IP number) can search the chemical database. Ulrika Olsson Karolinska Institutet 20134

5. KLARA – start page Ulrika Olsson Karolinska Institutet 20135 Select language Search for products/chemicals

6. Logged in Ulrika Olsson Karolinska Institutet 20136 My department Year Information Change password Search in chemical database Chemicals

7. Logged in Ulrika Olsson Karolinska Institutet 20137 Change password Important with a valid e-mail!

8. KLARA – chemical database Ulrika Olsson Karolinska Institutet 20138

9. KLARA – chemical database Ulrika Olsson Karolinska Institutet 20139 Search: Name CAS number Structure Search result: Reviewed products

10. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201310 Search with structure: Substructure Exact structure

11. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201311 Search with CAS

12. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201312 Search result: Product (bold) at different concentrations and dilutions Synonyms (normal) Concentrations are given in intervals.

13. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201313 Product name: If complicated name or nomenclature, search with part of the name

14. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201314

15. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201315 Previous SDS Different suppliers Swedish and English

16. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201316 The local administrator can find out where the product is located.

17. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201317 Dimensions 12 labels on each sheet

18. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201318 Sometime there is not space enough for the note because of P-statements/Safety advice phrases.

19. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201319

20. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201320 Now there is space for the note!

21. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201321 If you choose to print 12 labels

22. KLARA - chemical database Ulrika Olsson Karolinska Institutet 201322

23. KLARA – chemical inventory Ulrika Olsson Karolinska Institutet 201323

24. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201324 KLARA-nyheter!

25. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201325 Serch and make lists in your own register! Reports Instruction! My chemical register

26. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201326 Start the inventory by clicking on your group.

27. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201327 Copy products with amounts from last years inventory. Products that have been registered during the year will also be copied, but not with amounts.

28. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201328 Search for products Discarded products will be placed here. Discard products from your register, which can be done any time during the year. Chemicals in the actual room Premises in different buildings Inventory status

29. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201329 Click on a product : Amount and unit Supplier Note Inventory, annual use, purchase, max storage

30. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201330 Reports and licienses Fire safety and licienses Purchase and Annual use : registered during the year alternatively at the inventory (go back to previous year) Max storage: an estimated maximal amount that you might have the whole, or part of, the year.

31. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201331 Choose from existing suppliers (or choose “other”).

32. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201332 A product can be registered as both volume or mass but is then considered to be two different products in KLARA.

33. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201333 Structure!

34. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201334

35. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201335 I can choose to show sums

36. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201336 It is possible to transfer products between the different premises (within the group).

37. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201337 Choose the product(s) you want to move. Click ”Next”.

38. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201338 Choose what premises you want to move your chemical to. Click ”Next”.

39. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201339 Check if the transfer data is correct before you click ”Transfer”.

40. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201340 Done!

41. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201341 Choose campus Before you start to make a chemical register you have to create premises (if you don’t have it already) or, perhaps, for some reason, you need to make an additional one…

42. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201342 Choose building

43. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201343 Choose among existing floors and rooms or create new ones.

44. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201344 To create a room on a new floor, you first have to create (save) a floor. If you don't see the ”Save” button, just broaden the margin

45. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201345 Floor 11 is created and now it is possible to create rooms on that floor (by clicking “Add” again).

46. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201346 Name the room (with correct room number, which is given at the physical door/entrance). ”Save”

47. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201347 Here is the new premise!

48. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201348 Now the new room can be found among the other premises! The symbol to the right of the room means that the room is empty and can be deleted. If you want to delete a room that holds products, all chemicals need to be discarded before you can delete the room.

49. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201349 Now I can start to put chemicals in my premises, or I can choose to create Storage (fridge, cabinet, shelf).

50. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201350 Fridge 1 is created, click ”Close”.

51. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201351 Now I am ready to add chemicals!

52. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201352 Here it is shown what premise you are located in, where the chemicals will be stored. Perform a search for products in KLARA using: Name CAS number Ordering number KLARA number

53. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201353 A search with name results in products, synonyms, different concentrations, dilutions and analogs.

54. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201354 A search with CAS results in products of different dilutions as well as synonyms.

55. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201355 If your product can´t be found in KLARA, click on ”product not on the list” in order to add it to the database.

56. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201356 Add CAS number. Click ”Next”.

57. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201357 Here you can choose from suppliers that´s already registered i KLARA. Find your supplier (or ”Other”) and click ”Next”.

58. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201358 This is where you add information about your supplier is if you couldn't find your supplier in the list (i.e. ”Other”).

59. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201359 After supplier information it is time to classify you product. The new pictograms (CLP) are found below the old ones.

60. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201360 Finally, you can add a note, for example ordering number! Products that are added to the database have to be reviewed before they become approved (“green”). Therefore, all information you can supply is information that support and simplify this process!!

61. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201361 After you have saved the product you should add a SDS!

62. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201362 For detailed information about products in your search result, click ”i”.

63. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201363 This is the same information as in the chemical database.

64. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201364 Under ”classification” you find a lot of information, and also links to different databases and homepages, where you can search for further information if desired!

65. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201365 ”Save” Choose your product and then: Inventory, purchase, annual use or max storage. Supplier Amount and unit Storage Note, buyer etc.

66. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201366 It is possible to make modify the transactions, just click on it and make the changes you whish (with the exception from ”inventory”, which can only be changed during the inventory period). The product is now registered as inventory. Perhaps this is a product that also have to be registered with ”max storage”?!

67. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201367 All modifications are registered with date and initials. When you are finished with this specific product, click ”Cancel” (= close)

68. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201368 Here is the added product!

69. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201369 If you click ”show sums”.

70. KLARA - chemical inventory Ulrika Olsson Karolinska Institutet 201370 Red products in the register are ”KI phase-out products”. Gray products in the register are ”Archived products”.

71. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201371 Here you can make lists from your own register, for example to post on your chemical storage or use as a inventory tool.

72. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201372 Make your choises and then click ”Show report” (or Excel).

73. KLARA - lists and reports Ulrika Olsson Karolinska Institutet 201373

74. KLARA - lists and reports Ulrika Olsson Karolinska Institutet 201374 Search for products in your own register by choosing from different criteria.

75. KLARA - lists and reports Ulrika Olsson Karolinska Institutet 201375 You can also search by structure (did not fit in this window)

76. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201376 Reports and results!

77. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201377 Lists for different classes and groups of products in the own register.

78. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201378

79. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201379 Choose a criteria

80. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201380

81. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201381 Choose a list and then “Show result” (or Excel).

82. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201382

83. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201383 Excel-file! Here you can continue working with your list and add more information, for example names of persons, exposure levels etc. Be aware that you actively have to save as an Excel-file when you save it to your computer!

84. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201384 Reports with specific choices, for example lists of different components (in mixtures/kits).

85. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201385 Make your choices 1-3 and then “Report” (4).

86. KLARA – lists and reports Ulrika Olsson Karolinska Institutet 201386 Calculation result!