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November 11, 2013November 11, 2013November 11, 20131 Waterloo District DDGM Meeting R.W. Bro. Douglas A. Fickling District Deputy Grand Master Waterloo.

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Presentation on theme: "November 11, 2013November 11, 2013November 11, 20131 Waterloo District DDGM Meeting R.W. Bro. Douglas A. Fickling District Deputy Grand Master Waterloo."— Presentation transcript:

1 November 11, 2013November 11, 2013November 11, Waterloo District DDGM Meeting R.W. Bro. Douglas A. Fickling District Deputy Grand Master Waterloo District

2 November 11, 2013November 11, 2013November 11, Agenda Welcome Welcome Budget Budget District Charity Update District Charity Update Introduction of District Chairmen Introduction of District Chairmen District Events District Events Official Visits, Installation & Protocol Official Visits, Installation & Protocol Questions Questions Refreshments Refreshments

3 Budget District Levy remains $6 District Levy remains $6 885 Members : $5, Members : $5,310 Expected Surplus: $60 Expected Surplus: $60 11/11/20133

4 Charity A Masons Charity Should Know No Bounds, Save Those Of Prudence A Masons Charity Should Know No Bounds, Save Those Of Prudence Masons continually amaze me with their Charitable Actions Masons continually amaze me with their Charitable Actions 11/11/20134

5 District Charity I am suspending the DDGM charity this year. My hope is that it will free up time, talent, and means to support alternative fundraising opportunities such as: I am suspending the DDGM charity this year. My hope is that it will free up time, talent, and means to support alternative fundraising opportunities such as: Broken columns Broken columns Buildings Buildings Personal charities of choice Personal charities of choice 11/11/20135

6 Masonic Charity Masons/Knights Golf Tourney in support of National Service Dogs Masons/Knights Golf Tourney in support of National Service Dogs Curling Bonspiel in support of Out of the Cold Curling Bonspiel in support of Out of the Cold Temple Lodge Fund Raiser where the proceeds go towards National Service Dogs Temple Lodge Fund Raiser where the proceeds go towards National Service Dogs 11/11/20136

7 November 11, 2013November 11, 2013November 11, Waterloo District Grand Lodge Officers R.W. Bro. Douglas A. Fickling R.W. Bro. Douglas A. Fickling District Deputy Grand Master District Deputy Grand Master R.W.Bro. James A. Van Trigt R.W.Bro. James A. Van Trigt Grand Registrar Grand Registrar R.W. Bro. Douglas A. Nichols R.W. Bro. Douglas A. Nichols R.W. Bro. David J. Cameron R.W. Bro. David J. Cameron R.W. Bro. Richard W. Kaufman R.W. Bro. Richard W. Kaufman Members of the Board of General Purposes Members of the Board of General Purposes V.W. Bro. Barry Turnbull V.W. Bro. Barry Turnbull V.W. Bro. Robert G. Kluun V.W. Bro. Robert G. Kluun Grand Stewards Grand Stewards

8 November 11, 2013November 11, 2013November 11, DDGM Advisory Board R.W. Bro. William R. Lawrence R.W. Bro. William R. Lawrence R.W. Bro. Kim W. McGeagh R.W. Bro. Kim W. McGeagh R.W. Bro. Richard W. Kaufman R.W. Bro. Richard W. Kaufman

9 November 11, 2013November 11, 2013November 11, Waterloo District Chairmen

10 November 11, 2013November 11, 2013November 11, District Secretary W. Bro. Gord Ough W. Bro. Gord Ough 110 Old Chicopee Drive, ON N2A 3M8 110 Old Chicopee Drive, ON N2A 3M Accountable to the District Accountable to the District

11 November 11, 2013November 11, 2013November 11, District Secretary Role & Responsibilities Attend all Official Visits with the DDGM Attend all Official Visits with the DDGM Attend as many other District Events as time allows. Attend as many other District Events as time allows. Inspect the Tylers Register, Minute Book, Treasurer's Ledger, Audited Financial Statement at the Official Visit for each lodge and report accordingly Inspect the Tylers Register, Minute Book, Treasurer's Ledger, Audited Financial Statement at the Official Visit for each lodge and report accordingly Complete DDGM_L2_2010 Complete DDGM_L2_2010 Collect DDGM_L1_2010 – Review for completeness Collect DDGM_L1_2010 – Review for completeness Collect DDGM Assessment Collect DDGM Assessment Generally assist the DDGM with the discharge of the administrative duties and responsibilities within the District Generally assist the DDGM with the discharge of the administrative duties and responsibilities within the District

12 November 11, 2013November 11, 2013November 11, District Chaplain V. W. Bro. Robert Johnston V. W. Bro. Robert Johnston District Divine Service District Divine Service Sunday April 21 st, 2013 Sunday April 21 st, 2013 St. Andrews Presbyterian Church St. Andrews Presbyterian Church 54 Queen Street, North – Kitchener 54 Queen Street, North – Kitchener 7:00 PM 7:00 PM

13 November 11, 2013November 11, 2013November 11, Protocol & Etiquette R.W. Bro. Jack Mittelholtz R.W. Bro. Jack Mittelholtz Role & Responsibilities Role & Responsibilities Provide support, guidance and advice to the DDGM on matters of Protocol & Etiquette. Provide support, guidance and advice to the DDGM on matters of Protocol & Etiquette. Provide advice and guidance to the Masters, Wardens and Directors of Ceremony of the District on matters of Protocol & Etiquette Provide advice and guidance to the Masters, Wardens and Directors of Ceremony of the District on matters of Protocol & Etiquette

14 November 11, 2013November 11, 2013November 11, Lodge Resources W. Bro. Ken Elligson- Chairman W. Bro. Ken Elligson- Chairman Friend to Friend & Mentors Friend to Friend & Mentors Brother to Brother Brother to Brother Officer Progression Officer Progression Mentors Program Mentors Program Cornerstone Project Cornerstone Project

15 November 11, 2013November 11, 2013November 11, Lodge Resources Roles & Responsibilities Roles & Responsibilities Promote the use of the programmes in the Lodges of our District Promote the use of the programmes in the Lodges of our District Provide assistance and guidance to implement any of the above programs by acting as liaison with Grand Lodge Provide assistance and guidance to implement any of the above programs by acting as liaison with Grand Lodge.

16 November 11, 2013November 11, 2013November 11, Strategic Planning Committee R.W. Bro. Kim McGeagh – Chairman R.W. Bro. Kim McGeagh – Chairman Committee members to be Committee members to be determined determined Role & Responsibilities Role & Responsibilities To create, revise and monitor a District Strategic (Long Range) Plan To create, revise and monitor a District Strategic (Long Range) Plan. Mission, Vision & Objective See Appendix

17 November 11, 2013November 11, 2013November 11, Masonic Education W. Bro. Grahame Booker – Chairman W. Bro. Grahame Booker – Chairman Roles & Responsibilities Roles & Responsibilities Promoting the advancement in knowledge through the use of Masonic books, videos and other sources of information (i.e. Internet) Support the Lodge Masonic Education Chairmen by directing them to Masonic resources to promote the advancement in membership knowledge within their Lodge. To attend a Lodge at the invitation of the Worshipful Master and make such presentation as deemed appropriate to advancement in membership knowledge.

18 Masonic Foundation and Benevolence W. Bro. John Wilson W. Bro. John Wilson Roles and Responsibilities Roles and Responsibilities To be the conduit of information and education regarding the Masonic Foundation to the lodges in our district To be the conduit of information and education regarding the Masonic Foundation to the lodges in our district To be the Chairman of Masonic Benevolence, as it is needed in our district To be the Chairman of Masonic Benevolence, as it is needed in our district 11/11/201318

19 November 11, 2013November 11, 2013November 11, Public Relations Bro. Daniel Graham – Chairman Bro. Daniel Graham – Chairman Roles and Responsibilities Roles and Responsibilities Help create enthusiasm and publicize the Fraternity, its vision and what it stands for to members and the general public Help create enthusiasm and publicize the Fraternity, its vision and what it stands for to members and the general public To support the D.D.G.M., District Chairmen, Masters, and Brethren with web postings, public presentations, or with any media relations or protocol issue. To support the D.D.G.M., District Chairmen, Masters, and Brethren with web postings, public presentations, or with any media relations or protocol issue.

20 November 11, 2013November 11, 2013November 11, W. Bro. Bob Rischel – Chairman W. Bro. Bob Rischel – Chairman Roles & Responsibilities Roles & Responsibilities Assist Lodges with sponsoring Blood Donor Clinics. Assist Lodges with sponsoring Blood Donor Clinics. Promote the giving of blood Promote the giving of blood Present awards of recognition. Present awards of recognition. Liaison between Canadian Blood Services Liaison between Canadian Blood Services and the Lodges of the District. Blood Donors

21 November 11, 2013November 11, 2013November 11, District Historian W. Bro. William Griffiths W. Bro. William Griffiths Roles & Responsibilities Roles & Responsibilities Record and report the events of the District. Record and report the events of the District. Maintain the records and reports passed down from the past. Maintain the records and reports passed down from the past.

22 November 11, 2013November 11, 2013November 11, Computer Resources Webmaster W. Bro. David Creed W. Bro. David Creed Roles & Responsibilities Roles & Responsibilities Maintain the District Website. Maintain the District Website. Provide assistance and guidance to lodges with the development, implementation and maintenance of their websites. Provide assistance and guidance to lodges with the development, implementation and maintenance of their websites.

23 Web Posting Moderator R.W. Bro. Richard W. Kaufman R.W. Bro. Richard W. Kaufman Roles and Responsibilities Roles and Responsibilities To approve content to be published on the District Website To approve content to be published on the District Website Promote the use of information technology by the District and individual lodges. Promote the use of information technology by the District and individual lodges. 11/11/201323

24 November 11, 2013November 11, 2013November 11, Regalia R.W. Bro. Colin Heap – Chairman R.W. Bro. Colin Heap – Chairman Roles & Responsibilities Roles & Responsibilities Inventory of Useable Regalia Inventory of Useable Regalia Disposition of Unusable Regalia Disposition of Unusable Regalia Sourcing of New Regalia Sourcing of New Regalia for the District Officers Resource to lodges for Resource to lodges for purchase and disposition of Regalia and Masonic items

25 November 11, 2013November 11, 2013November 11, MasoniChip Coordinator V.W. Bro Tony Atkins – District Coordinator V.W. Bro Tony Atkins – District Coordinator

26 November 11, 2013November 11, 2013November 11, Waterloo District Events

27 November 11, 2013November 11, 2013November 11, Mason-Knights Golf Tournament R.W. Bro. Colin Heap – Coordinator R.W. Bro. Colin Heap – Coordinator Saturday September 15 th, 2012 Saturday September 15 th, :00 am – Shotgun Start 8:00 am – Shotgun Start Grand Valley Golf Course Grand Valley Golf Course Roseville Rd – Cambridge Roseville Rd – Cambridge

28 November 11, 2013November 11, 2013November 11, District Christmas Ladies Night Friday November 30 th, 2012 Friday November 30 th, :30 PM 6:30 PM Bingemans Bingemans 425 Bingemans Centre Drive 425 Bingemans Centre Drive Buffet Dinner & Dance Buffet Dinner & Dance Lulus Road House Band Lulus Road House Band Ticket Price – Approximately $ pp Ticket Price – Approximately $ pp

29 Twin City #509 Centenary Saturday, March 9 th, 2013 Saturday, March 9 th, 2013 Bro. Jeremy Smith Bro. Jeremy Smith 11/11/201329

30 November 11, 2013November 11, 2013November 11, th Annual Military Table Lodge R.W. Bro. Kim McGeagh R.W. Bro. Kim McGeagh W. Bro. Kamran Farooq W. Bro. Kamran Farooq Saturday March 23 rd, 2013 Saturday March 23 rd, 2013 Waterloo Temple Waterloo Temple 5:30 PM – Social Hour 5:30 PM – Social Hour Tickets $ Tickets $ 40.00

31 November 11, 2013November 11, 2013November 11, Curling Bonspiel W. Bro. Bob Rischel– Coordinator W. Bro. Bob Rischel– Coordinator Saturday March 2 nd, 2013 Saturday March 2 nd, 2013 Ayr Curling Club Ayr Curling Club

32 November 11, 2013November 11, 2013November 11, Principle Officers Night Bro. Harry Bishop - Coordinator Bro. Harry Bishop - Coordinator Host Lodge – Waterloo Lodge Host Lodge – Waterloo Lodge Wednesday March 13 th, 2013 Wednesday March 13 th, 2013 Waterloo Temple Waterloo Temple Dinner roughly 6:00 PM Dinner roughly 6:00 PM Lodge – 7:30 PM Lodge – 7:30 PM

33 November 11, 2013November 11, 2013November 11, District Divine Service Sunday April 21 st, 2013 St. Andrews Presbyterian Church St. Andrews Presbyterian Church 54 Queen Street, North – Kitchener 54 Queen Street, North – Kitchener 7:00 PM 7:00 PM Regalia to be worn – Business Suit Regalia to be worn – Business Suit Family Welcome Family Welcome

34 November 11, 2013November 11, 2013November 11, Waterloo – Wellington Drayton Theatre R.W. Bro. Roy Chadwick – Coordinator R.W. Bro. Roy Chadwick – Coordinator June 2013 June 2013

35 November 11, 2013November 11, 2013November 11, Grand Masters Reception Committee R.W. Bro. Richard W. Kaufman – Chairman R.W. Bro. Richard W. Kaufman – Chairman Friday March 1st, 2014 Friday March 1st, 2014

36 Other Districts Brant District Grand Masters Reception: Saturday September 15 th 2012 – Burford Brant District Grand Masters Reception: Saturday September 15 th 2012 – Burford Guelph District Grand Masters Reception: Saturday Feb 23 rd, Holiday Inn Scottsdale in Guelph Guelph District Grand Masters Reception: Saturday Feb 23 rd, Holiday Inn Scottsdale in Guelph 11/11/201336

37 November 11, 2013November 11, 2013November 11, Official Visits, Installation & Protocol

38 November 11, 2013November 11, 2013November 11, Official Visits Plan to receive visitors – 20 mins after opening. Keep business to a minimum. Plan to receive visitors – 20 mins after opening. Keep business to a minimum. 3 waves of visitors 3 waves of visitors Past Grand Lodge Officers, District Chairmen & General Visitors Past Grand Lodge Officers, District Chairmen & General Visitors Masters of the District, Current Grand Lodge Officers & the Accompanying Lodge Masters of the District, Current Grand Lodge Officers & the Accompanying Lodge Master of Accompanying Lodge – Introduce Members Master of Accompanying Lodge – Introduce Members District Deputy Grand Master District Deputy Grand Master Presented by D of C Presented by D of C

39 November 11, 2013November 11, 2013November 11, Official Visits Form DDGM_L1_2012 Lodge Masters/Secretarys Report Lodge Masters/Secretarys Report To be completed by the Worshipful Master and Lodge Secretary To be completed by the Worshipful Master and Lodge Secretary Returned to the D.D.G.M. Returned to the D.D.G.M. 3 weeks prior to the O.V. Lodge Secretary will receive via a link to form DDGM_L1_2012 (Its on the Grand Lodge website!) 3 weeks prior to the O.V. Lodge Secretary will receive via a link to form DDGM_L1_2012 (Its on the Grand Lodge website!) The completed form to be returned to the District Secretary a minimum of 1 week prior to the O.V. via return , for review The completed form to be returned to the District Secretary a minimum of 1 week prior to the O.V. via return , for review

40 November 11, 2013November 11, 2013November 11, Ceremony of Installation Plan to receive visitors – 20 mins after opening. Keep business to a minimum. Plan to receive visitors – 20 mins after opening. Keep business to a minimum. 2 waves of visitors 2 waves of visitors Past Grand Lodge Officers & General Visitors Past Grand Lodge Officers & General Visitors Masters of the District, District Chairmen & Current Grand Lodge Officers (including the DDGM) Masters of the District, District Chairmen & Current Grand Lodge Officers (including the DDGM)

41 November 11, 2013November 11, 2013November 11, Ceremony of Installation The Installing Master must ensure that all participating use the 2012 – Ceremony of Installation & Investiture of Officers of a Lodge The Installing Master must ensure that all participating use the 2012 – Ceremony of Installation & Investiture of Officers of a Lodge Please provide to the District Secretary a copy of the Return of Officers Form immediately upon the completion of the Ceremony. Please provide to the District Secretary a copy of the Return of Officers Form immediately upon the completion of the Ceremony. Return of Officers Form is on the Grand Lodge Website (Installation Reports and Forms. Return of Officers Form is on the Grand Lodge Website (Installation Reports and Forms.

42 November 11, 2013November 11, 2013November 11, Masonic Memorial Service D.D.G.M. will attend and will be available to assist as needed. D.D.G.M. will attend and will be available to assist as needed. It is the responsibility of the Worship Master and Lodge Officers to provide a Masonic Memorial Service when requested using the most current Memorial Service publication It is the responsibility of the Worship Master and Lodge Officers to provide a Masonic Memorial Service when requested using the most current Memorial Service publication Dress – Business Suit Dress – Business Suit All Grand Lodge Officers (Past & Present) Dress Regalia All Grand Lodge Officers (Past & Present) Dress Regalia

43 Masonic Memorial Service Please notify the DDGM as soon as a Memorial Service is requested. Please notify the DDGM as soon as a Memorial Service is requested. From the Grand Master: A Masonic Memorial Service DOES NOT have a eulogy as part of the service. There is no wiggle room here. Do not do it. From the Grand Master: A Masonic Memorial Service DOES NOT have a eulogy as part of the service. There is no wiggle room here. Do not do it. 11/11/201343

44 November 11, 2013November 11, 2013November 11, College of Freemasonry Significant changes. Please refer to the Masonic Education Monthly for the details. Significant changes. Please refer to the Masonic Education Monthly for the details. DDGM course is now referred to as the Past Masters Course DDGM course is now referred to as the Past Masters Course Note that the timeline will change! Note that the timeline will change!

45 November 11, 2013November 11, 2013November 11, General Include in Subject Line of correspondence to Grand Lodge: Include in Subject Line of correspondence to Grand Lodge: Lodge Name, Lodge Number & District Lodge Name, Lodge Number & District Include your District in all correspondence to the Custodian of the Work Include your District in all correspondence to the Custodian of the Work Courtesy to cc the District Deputy Grand Master: Courtesy to cc the District Deputy Grand Master: Questions of the Custodian Questions of the Custodian Requests for dispensation Requests for dispensation

46 November 11, 2013November 11, 2013November 11, From our Grand Master…. No open books in the Lodge, except for the official prompter. No open books in the Lodge, except for the official prompter. No photographs in the Lodge while the VOTSL is open. No photographs in the Lodge while the VOTSL is open.

47 Elevator Pitch To promote Brotherly Love among Waterloo District Masons with fun, honesty and integrity. To promote Brotherly Love among Waterloo District Masons with fun, honesty and integrity. Building and strengthening our relationships by focusing on our common goals and ideals while working together to help each other, our lodges, our district and the craft. Building and strengthening our relationships by focusing on our common goals and ideals while working together to help each other, our lodges, our district and the craft. 11/11/201347

48 November 11, 2013November 11, 2013November 11, Questions

49 November 11, 2013November 11, 2013November 11, Appendix Strategic Planning Committee Strategic Planning Committee Mission Mission Vision & Objectives Vision & Objectives How to Keep Business On-Time How to Keep Business On-Time Official Visit – 3 Waves Diagrams Official Visit – 3 Waves Diagrams Installation – 2 Waves Diagrams Installation – 2 Waves Diagrams

50 November 11, 2013November 11, 2013November 11, Strategic Planning Committee Our Mission Our Mission The Mission of Freemasonry is to provide its members with opportunities for personal growth through fellowship, education, service and leadership experience, and increased self-esteem through challenge, recognition, support and the opportunity to give something back to the community. Its Mission outside of the Fraternity is to fulfil charitable needs; display positive family values and offer leadership to the community.

51 November 11, 2013November 11, 2013November 11, Strategic Planning Committee Our Vision Our Vision Freemasonry exemplifies leadership, charity, fellowship and positive family values within the community, the country and the world at large. Our Objective The objective of Masonry is to take good men and make them better through the benefits of social intercourse and personal development that come from membership, including: a fraternal atmosphere; enhanced personal confidence; improved organizational and planning skills; enriched management competence; and strengthened public presentation and speaking proficiencies.

52 November 11, 2013November 11, 2013November 11, How To Keep the Business On Time Circulate or pre-read the minutes – accept a motion to accept the minutes as circulated or read. Circulate or pre-read the minutes – accept a motion to accept the minutes as circulated or read. Pre-arrange motions, movers and seconds. Pre-arrange motions, movers and seconds. Read only necessary correspondence (Grand Lodge), list other correspondence. Read only necessary correspondence (Grand Lodge), list other correspondence. Refer issues requiring discussion to your General Purposes Meeting or your next regular meeting. Refer issues requiring discussion to your General Purposes Meeting or your next regular meeting.

53 November 11, 2013November 11, 2013November 11, Chairmen of the District General Visitors Past Grand Lodge Officers Official Visit – First Wave

54 November 11, 2013November 11, 2013November 11, Masters of the DistrictAccompanying Lodge Grand Lodge Officers Official Visit – Second Wave

55 November 11, 2013November 11, 2013November 11, D.D.G.M. Official Visit – Third Wave D.D.G.M. D.D.G.M. Received under the wands Received under the wands Given Grand Honours Given Grand Honours Escorted to the East Escorted to the East Assumes the Gavel Assumes the Gavel

56 November 11, 2013November 11, 2013November 11, Past Grand Lodge Officers & General Visitors Installations – First Wave

57 November 11, 2013November 11, 2013November 11, Masters of the District DDGM Grand Lodge Officers Installations – Second Wave Chairmen of the District


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