1. Workplace Flexibilities
Supervisors Meeting
June 2013

2. Workplace Flexibilities
Efforts have been put in place at other Centers to facilitate work/life balance, potentially reduce costs and improve productivity
No meeting Fridays
“Superflex”
“Flex Fridays”
GRC currently has policies/practices that may be used to achieve work/life balance and productivity improvements
Maxiflex
Telework/Work From Anywhere
Supervisors are authorized and encouraged to use these programs to meet organization and individual needs

3. Workplace Flexibilities
What efforts are currently being considered?
Cost Savings Achievable?
Study was done to explore cost saving benefits of telework/maxiflex last year
Relooking at study results to determine if any cost savings can be achieved
Should other alternative work schedule options be established?
Consideration of other Center programs
Code C pilot program

4. Workplace Flexibilities
Code C Pilot
June 17 started 6 month pilot using combination of maxiflex and work from anywhere flexibilities
Encourage employees to create schedule
Accomplish 80 duty hours in bi-weekly pay period while “flexing” every other Friday
Use telework to enable employees to accomplish 80 duty hours if unable to work longer days on site or to support “flexible Friday”
Work within established core hours with 30-minute lunch
Participation is voluntary but to participate must:
Have telework agreement in place
Work with supervisor to request and establish flexible Friday work schedule.
Program will be assessed periodically

5. Maxiflex
May use Maxiflex as an alternative work schedule by using 80 hour work hour requirement and/or credit hour option to work
5/4-9 schedule
4/10 schedule
Flexibilities built into the schedule to allow supervisors to approve deviations to
Core hour requirement
Lunch band
Lunch requirement

6. Maxiflex Work Requirement: 80 hours per pay period
Must be worked between 6 a.m. – 6 p.m. Monday – Friday
Core Hours:
9:30 a.m. – 2:30 p.m. (minus 11 a.m. – 1 p.m. lunch band)
Credit Hours:
6 a.m. – 8 p.m. M-F (with prior supervisory notification);
6 a.m. – 6 p.m. Saturday (with supervisory approval)
May carry over 24 hours between pay periods
Lunch Periods:
Must take a 30 minute lunch if you work 7 hours or more
Lunch period is taken between 11 a.m. – 1 p.m.

7. Telework/Work From Anywhere
Work From Anywhere program began in April 2012
Did not change existing telework program
Distributed information on telework and how to manage a teleworking workforce
Provided information and resources via HR Portal
Implemented 1 time training requirement (via SATERN)
Key Benefits
Helps to improve work/life balance
Improves morale
Reduces stress
Retention and attraction of world class workforce
Increases productivity by providing uninterrupted time with fewer distractions
Decreases employee commuting costs

8. Telework/Work From Anywhere
Things to Remember
All employees are eligible unless:
Position requires direct handling of secure materials
Job requires on-site activities
Employee’s last performance rating is below FS or disciplinary action issued within last year
Not a substitute for dependent care
Must have agreement in place to telework
Work schedule does not change
Duty station does not change unless will not return to official duty station at least 2 times in pay period
Telework is not an entitlement – management may not authorize or terminate if not compatible with mission
Employees may be required to come to work on given day to meet mission needs

9. Supervisory Authorities
Both
Inform about and/or encourage employees use of existing flexibilities
Discuss work requirements and expectations with employees
Maxiflex
Grant exceptions to the core hour and lunch hour requirements
Approve/disapprove requests to use credit hours and/or to work credit hours on Saturday
Changing tour of duty and/or establish work schedule to meet emergency requirements or operating demands (union agreement requires 2 weeks advance notice, unless emergency situation).
Telework
Determine positions and employees eligibility
Authorize Use and approve schedule
Terminate participation, as necessary

10. Workplace Flexibilities References
Work Schedule Options Requirements
NPR , Attendance and Leave
GLPR , Work Schedules
Negotiated Agreement (found on web at
MOU dated 11/1/2000
MOU dated 11/3/2003
Telework/Work From Any Where Requirements
NPR , NASA Telework Program
GRC telework website
HR Portal Work From Anywhere website