2 Workplace Flexibilities Efforts have been put in place at other Centers to facilitate work/life balance, potentially reduce costs and improve productivityNo meeting Fridays“Superflex”“Flex Fridays”GRC currently has policies/practices that may be used to achieve work/life balance and productivity improvementsMaxiflexTelework/Work From AnywhereSupervisors are authorized and encouraged to use these programs to meet organization and individual needs
3 Workplace Flexibilities What efforts are currently being considered?Cost Savings Achievable?Study was done to explore cost saving benefits of telework/maxiflex last yearRelooking at study results to determine if any cost savings can be achievedShould other alternative work schedule options be established?Consideration of other Center programsCode C pilot program
4 Workplace Flexibilities Code C PilotJune 17 started 6 month pilot using combination of maxiflex and work from anywhere flexibilitiesEncourage employees to create scheduleAccomplish 80 duty hours in bi-weekly pay period while “flexing” every other FridayUse telework to enable employees to accomplish 80 duty hours if unable to work longer days on site or to support “flexible Friday”Work within established core hours with 30-minute lunchParticipation is voluntary but to participate must:Have telework agreement in placeWork with supervisor to request and establish flexible Friday work schedule.Program will be assessed periodically
5 MaxiflexMay use Maxiflex as an alternative work schedule by using 80 hour work hour requirement and/or credit hour option to work5/4-9 schedule4/10 scheduleFlexibilities built into the schedule to allow supervisors to approve deviations toCore hour requirementLunch bandLunch requirement
6 Maxiflex Work Requirement: 80 hours per pay period Must be worked between 6 a.m. – 6 p.m. Monday – FridayCore Hours:9:30 a.m. – 2:30 p.m. (minus 11 a.m. – 1 p.m. lunch band)Credit Hours:6 a.m. – 8 p.m. M-F (with prior supervisory notification);6 a.m. – 6 p.m. Saturday (with supervisory approval)May carry over 24 hours between pay periodsLunch Periods:Must take a 30 minute lunch if you work 7 hours or moreLunch period is taken between 11 a.m. – 1 p.m.
7 Telework/Work From Anywhere Work From Anywhere program began in April 2012Did not change existing telework programDistributed information on telework and how to manage a teleworking workforceProvided information and resources via HR PortalImplemented 1 time training requirement (via SATERN)Key BenefitsHelps to improve work/life balanceImproves moraleReduces stressRetention and attraction of world class workforceIncreases productivity by providing uninterrupted time with fewer distractionsDecreases employee commuting costs
8 Telework/Work From Anywhere Things to RememberAll employees are eligible unless:Position requires direct handling of secure materialsJob requires on-site activitiesEmployee’s last performance rating is below FS or disciplinary action issued within last yearNot a substitute for dependent careMust have agreement in place to teleworkWork schedule does not changeDuty station does not change unless will not return to official duty station at least 2 times in pay periodTelework is not an entitlement – management may not authorize or terminate if not compatible with missionEmployees may be required to come to work on given day to meet mission needs
9 Supervisory Authorities BothInform about and/or encourage employees use of existing flexibilitiesDiscuss work requirements and expectations with employeesMaxiflexGrant exceptions to the core hour and lunch hour requirementsApprove/disapprove requests to use credit hours and/or to work credit hours on SaturdayChanging tour of duty and/or establish work schedule to meet emergency requirements or operating demands (union agreement requires 2 weeks advance notice, unless emergency situation).TeleworkDetermine positions and employees eligibilityAuthorize Use and approve scheduleTerminate participation, as necessary
10 Workplace Flexibilities References Work Schedule Options RequirementsNPR , Attendance and LeaveGLPR , Work SchedulesNegotiated Agreement (found on web atMOU dated 11/1/2000MOU dated 11/3/2003Telework/Work From Any Where RequirementsNPR , NASA Telework ProgramGRC telework websiteHR Portal Work From Anywhere websitehttps://hr.nasa.gov/portal/server.pt?open=512&objID=239&PageID=133590&mode=2
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