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Presented by Kristie Juda HR Services Manager February 10-17, 2014 Smart Time.

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Presentation on theme: "Presented by Kristie Juda HR Services Manager February 10-17, 2014 Smart Time."— Presentation transcript:

1 Presented by Kristie Juda HR Services Manager February 10-17, 2014 Smart Time

2 What is it? Who is it for? Why is it being implemented? When will implementation occur? How will implementation occur? New Process Transition Period Training Questions Smart Time

3 What is it? Electronic Time Sheet/Leave Report Who is it for? SPA – Non-Exempt Employees (FLSA subject to OT) Why is it being implemented? Automate manual process Improve efficiency Smart Time

4 When will implementation occur? February – April 2014 Go Live – April 2014 How will implementation occur? Employee and supervisor training March 12 – 25 Smart Time

5 New Process Two (2) week reporting schedule Follow the bi-weekly payroll calendar Employee Deadline: Monday, 10:00 am Supervisor Deadline: Monday, 4:00 pm DO NOT wait until these deadlines to take action. If employees do not work on the weekend, it is recommended employees complete web time entry by 5:00 pm Friday (the end of the pay period). Smart Time

6 Bi-Weekly Schedule Smart Time

7 Bi-Weekly Schedule Smart Time

8 Transition Period March Complete a paper timesheet. Employees must bring completed and signed transition timesheet to training. Transactions cannot be run through the payroll system; must be manually entered on PEALEAV. Employees will not see the leave reported on their pay stubs. Leave balances will be correctly displayed on the leave balance link in self-service banner. Smart Time

9 Training Basic computer (PC Essentials) and SSB navigation training 1.Employees can go to ITTS website: 2. Supervisor is required to sign-off that the employee is Smart Time ready. Attendance is required for all employees and supervisors Sign-up on the HR Training Calendar: calendarhttp://www.uncfsu.edu/hr/training- calendar Limit of 20 participants Cook Building – Room 203 Smart Time

10 Timesheet Completion Employee must complete during scheduled work hours Employee must complete during scheduled work hours Proxy Supervisors should review their proxies Whoever opens timesheet, owns it Smart Time

11 Sample Smart Time

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