1. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Leeds University Union. Student Activities How To: Create an online election

2. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion What’s What Follow the step-by-step guide to creating your online election. Alternatively, skip to the section you’re stuck on: Slide Three: Logging in with admin rights Slide Three Slide Five: Accessing Election Admin Slide Five Slide Seven: Creating the Election Slide Seven Slide Fourteen: Creating Positions Slide Fourteen Slide Twenty-Five: How to Stand for a Committee Post Slide Twenty-Five Slide Thirty-Two: Problems uploading candidate nominations Slide Thirty-Two

3. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step One: Log in Visit www.leedsuniversityunion.org.ukwww.leedsuniversityunion.org.uk Choose ‘Activities’ ‘Clubs & Societies’ Log in via ‘student log-in’ Found in the right hand side panel.

4. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Two: Accessing Admin Search for your society by Choosing ‘Find a Group’ Once your page is open. Choose ‘Admin’ from the RHS panel Open ‘Society name admin tools’.

5. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Three: Election admin Once you have reached the admin page select ‘Elections admin’ Ensure you have selected your society Select ‘Create New Election’.

6. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Four: Creating the Election The next few slides examples how to fill out the election form online.

7. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Four: Creating the Election Election titles are usually: society name AGM (or EGM) Please note: Elections must be displayed online TEN days prior to voting.

8. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Four: Creating the Election Description *The above rules apply to all societies.

9. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Four: Creating the Election Creating Deadlines Voting can only open after creating the election I.e. if the election is created at 9:00 then voting cannot open until 9:01.

10. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion *Please note: Only members can vote. Step Four: Creating the Election Permissions

11. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Four: Creating the Election Permissions

12. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Four: Creating the Election Voting Ensure voting is set to finish before the election comes offline. I.e. if the election is set to finish at 18:00 then voting must end at 17:59.

13. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Four: Creating the Election Save your Election Be sure to press ‘Save Election’ at the bottom of the page: You’ll then see the following on your Elections Admin page:

14. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Select ‘Add and edit posts’ from the options next to your newly created election.

15. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Select ‘Add New Post’.

16. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Setting up a Post Select the icon next to ‘Group’ Choose the position you wish to create an election for from your society category *If the position you wish to elect does not appear, please contact: activities@leeds.ac.ukto set this position up. activities@leeds.ac.uk

17. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Setting up a Post Once you’ve chosen the position, you can add a short description of the role. This is not compulsory, but gives those wishing to undertake the role a better understanding. Usually there should only be one place available per position, unless agreed otherwise with your Dev Co and your group’s constitution.

18. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Ballot rules This description is pre-set. These rules apply to all societies.

19. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Optional Extras If you check ‘show organisation name’, each post title will begin with your society name. E.g. NoNutsSociety President All elections must have a RON (Re-open Nomination) option.

20. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Manifesto Options These can be edited according to your society’s needs and decision.

21. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Once you have pressed ‘Save’, the position will appear under ‘posts’

22. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Extra Posts To create another post, return to the post page in admin and select Add New Post. Follow the same instructions as before for each position. same instructions

23. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Five: Creating Committee Positions Extra Posts Once you have completed all of the posts you will see them on your ‘Post’ section, as shown in the examples opposite The Secretary and Treasurer in the top screenshot example what will appear if you have not elected ‘show organisation name’.

24. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Six: Committee Positions Your Elections page online will currently look similar to this.

25. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Six: Committee Positions How to Stand On the main LUU webpage select: -‘Change Things’ -‘Elections’main LUU webpage Here you’ll find general information on how to stand and vote Scroll down to ‘Current Elections’ and search for your society.

26. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Six: Committee Positions How to Stand Once you’ve pressed on your society, the options opposite will be seen. Choose ‘Stand in Elections’ The options opposite will be shown. Information will be automatically inputted but can be altered.

27. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Six: Committee Positions How to Stand You will then be eligible to submit your nomination. Select ‘stand’ under the position you desire. You must be a University of Leeds student and a member of the society to stand in the election.

28. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Six: Committee Positions How to Stand: Approval and manifesto The nomination will be submitted to be approved by the existing committee (see next slide). Meanwhile, work on your manifesto and slogan by choosing the ‘upload’ option.

29. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Seven: Approving nominations Return to the: Elections Admin

30. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Seven: Approving nominations Select the candidate you wish to approve/ select ‘approve all candidates’ at the bottom of the screen.

31. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Seven: Approving nominations

32. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Step Seven: Adding a nomination If a candidate is having trouble online, a committee member (with admin rights), can add candidates by searching for the student in the ‘Select Candidate’ section. Remember to check ‘Approved’ at the end of this form. * Please note- you will need the student ID number of the candidate.

33. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion Election should now be complete! Once your election has closed, you can access the results by emailing Leilani Rabemananjara (L.Rabemananjara@leeds. ac.uk)L.Rabemananjara@leeds. ac.uk For any queries, problems or further help please contact Student Activities at: activities@leeds.ac.uk activities@leeds.ac.uk

34. Website: www.leedsuniversityunion.org.uk | Facebook ‘Leeds University Union’ | Twitter: @LeedsUniUnion