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Land Mobile FM or PM Communications Equipment Pre-Bid Conference ITB No. 09-725-500-A January 25, 2011 2:00 PM DISCLAIMER: This PowerPoint Presentation.

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Presentation on theme: "Land Mobile FM or PM Communications Equipment Pre-Bid Conference ITB No. 09-725-500-A January 25, 2011 2:00 PM DISCLAIMER: This PowerPoint Presentation."— Presentation transcript:

1 Land Mobile FM or PM Communications Equipment Pre-Bid Conference ITB No A January 25, :00 PM DISCLAIMER: This PowerPoint Presentation does not amend the ITB documents. The PowerPoint only serves as a tool for conducting this meeting.

2 Trey Collins, Procurement Officer All Vendors - Please Sign-in Meeting Intent: During this meeting, the Department intends to provide vendors with clarification on how to submit complete responses to the Land Mobile FM or PM Communications Equipment ITB. All questions concerning the content of the ITB or the ITB process must be submitted via as directed in Section 3.8 of the ITB. Welcome and Introductions 2

3 Ground Rules for Today MyFloridaMarketPlace (MFMP) Timeline Scope of Products Response Criteria Basis for Award Questions Agenda 3

4 Please turn off / silence cell phones and pagers Please ask questions at any time - (One question at a time - PLEASE) State your full name and company name Answers provided during this session are unofficial All questions must be submitted via as instructed in Section 3.8 of the ITB (Questions deadline is February 1, 2011 at 2:00pm EDT) Answers to questions will be posted by February 22, 2011 Ground Rules for Today 4

5 MyFloridaMarketPlace (MFMP) MyFloridaMarketPlace (MFMP) is the states online purchasing system, connecting state agencies with registered vendors. In order to do business with the State of Florida, Respondents must be a registered vendor in the MyFloridaMarketPlace(MFMP) Vendor Registration system MFMP Vendor Information Portal (VIP) - Department of State via This ITB will NOT be conducted using the MFMP Sourcing Tool Future sourcing events in this category may be conducted in the MFMP Sourcing Tool - the state's formal competitive bidding system MFMP Information and Training is Available Vendor Toolkit - MFMP Sourcing / Solicitations MFMP Customer Service Desk

6 Questions and Answers All questions must be submitted via to Questions should be concise and to the point All submitted questions will be published exactly as submitted along with the Departments response Questions must be RECEIVED NO LATER THAN the time and date reflected on the Timeline – ITB Section 1.5 REMINDER! It is strongly recommended that you submit your questions as early as possible; do not wait until the last minute! The Department will provide responses to the questions according to the Event Timeline as a solicitation addendum via the Vendor Bid System 6

7 Event Timeline – ITB Section EventTime (EDT)Date ITB ReleaseJanuary 12, 2011 Vendor Bid Conference – Non Mandatory 4050 Esplanade Way, Room 101 Tallahassee, FL Conference Call Information Call number: ; Conference Code: *SUNCOM Conferencing Service will only accept the first 120 callers 2:00 PMJanuary 25, 2011 Deadline for Questions Submitted by to 2:00 PMFebruary 1, 2011 Answers to Respondents Questions PostedFebruary 22, 2011 ITB Submission Deadline2:00 PMMarch 8, 2011 Posting of Intent to AwardMarch 29, 2011 Contract Start Date On or about April 18, 2011

8 Radios are intended to be used for public-safety law enforcement and non-law enforcement agencies land-mobile-radio applications. Products Public-safety grade two-way voice radios (Category 1 or Category 2) Non-public safety two-way voice radios (Category 3) Dispatch consoles RF Control Stations Vehicular Repeaters Radio equipment batteries and accessories Types of Equipment Analog and P25 Compliant Base station/Repeaters Radios (Categories 1, 2 & 3) Analog and P25 Compliant Mobile Radios (Categories 1, 2 & 3) Analog and P25 Compliant Portable Radios (Categories 1, 2 & 3) Analog and P25 Compliant frequency controls stations (Categories 1, 2 & 3) P25 Compliant Vehicular Repeater (Categories 1, 2 & 3) Analog and Digital Dispatch Console Radio Batteries/Accessories Scope of Products – ITB Section 6 8

9 Response Criteria – ITB Section 3 Price Sheet (7.0.1) All Florida Prices listed shall be the ceiling price for the State of Florida Eligible Users The Respondent may offer only the product(s) available that meet or exceed the solicitations requirements, specifications, terms, and conditions Required Forms Savings/Price Reductions Form Ordering Instructions Certification Table Contact Information Certification of a Drug Free Workplace State of Florida Vendor Responsibility Questionnaire Emergency Situations Form Authorized Dealer Form Reference Forms (3) Manufacturers Authorization Form Dun and Bradstreet Supplier Qualifier Report SPECIFICATION COMPLIANCE MATRIX (Section 6.17) 9

10 D&B Supplier Qualifier Report The Respondent shall request the SQR report from Dun & Bradstreet at the link provided in Section Enter the ITB number in the text field entitled Enter your ITB Number and select submit Enter your companys DUNS Number; if you dont know your companys DUNS number, you may use the search feature to find it Confirm Registration Enter payment method and information and complete registration; the cost of the preparation of the D&B report shall be the responsibility of the Respondent Choose the drop-down box to have the report sent to the Department of Management Services Note: The Respondent should keep a copy of the submitted report and submit the copy with their CD Response 10

11 Basis for Award – ITB Section 3.10 The Department intends to make multiple awards statewide to the lowest priced responsive and responsible Respondent(s) by the categories within the Technical Specification class. Multiple awards may be made to Respondents within ten percent (10%) of the lowest bidder for a Category. The Department reserves the right to make awards as determined to be in the best interest of the State of Florida, and to accept or reject any and all offers, or separable portions, and to waive any minor irregularity, technicality, or omission if the Department determines that doing so will serve the State of Floridas best interest. 11

12 Questions? Dont forget to submit ALL Questions via by February 1 st at 2:00pm EDT 12

13 Thank You Thank you for your interest in the Land Mobile FM or PM Communications Equipment ITB Dont Forget Responses are Due March 8, :00 pm EDT 13

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