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An Overview D e v e l o p e d B y - Kalinga Software Pvt. Ltd. Bhubaneshwar.

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Presentation on theme: "An Overview D e v e l o p e d B y - Kalinga Software Pvt. Ltd. Bhubaneshwar."— Presentation transcript:

1 An Overview D e v e l o p e d B y - Kalinga Software Pvt. Ltd. Bhubaneshwar

2 Society Consultant Administrator Faculty Institute Infrastructure Management Accreditation Marketing for Students Financial Management Placements Competitors Moves Pedagogy Activity Web for Todays Educational Institutes Public Relations Information Flow

3 Institute Landscape: Yesterday and Today – The Change is Total Education Delivery Education Management Government Managed / Funded Privately Managed / Self Financed. Cost Control. Internal Operations Focus External Oriented - Mkt, PR As Important Healthy Academic Competition Have to Win! - Akin to Corporate Warfare In-house / Resident Management External / Remote Management MIS Informal / Absent Information Overdrive Institutes face has changed completely, its similar to a corporate house in terms of operational efficiency, external environment management and information processing needs Yesterday Today

4 Disorderly Staff Meeting Dissatisfied Parents Teachers/Administrators Burden Principals Confusion ? ? ? ? ? ? Institute Has Changed But Management Methods Have Not…As A Result

5 Modern Management Tools: A Sine Qua Non - For Survival And Success All activities point to an increasing information overdrive Target Setting and Budgeting Mechanisms Quality and Process Standards Well Defined and Structured MIS Performance Appraisal and Review Mechanism Customer Relationship Management Employee Recruitment, Training and Motivation Need for Total / Holistic Management

6 ? ? Need of the hour – Total MIS Educational Institute ERP Yes Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used..

7 What is e -IMS e - IMS is a Web enabled ERP designed for educational / training institutions. e - IMS seamlessly integrates all the key processes of an educational institute e - IMS enables timely and creative analysis of data to facilitate effective decision making.

8 Schools, Colleges or Universities Engineering Colleges Business Schools Training Institutes In-house corporate training programs For Whom ?

9 Who are the users EIMS is designed to support the needs of: T e a c h e r s M a n a g e m e n t S t u d e n t s S u p p o r t S t a f f P a r e n t s E x t e r n a l P a r t n e r s

10 Features e -IMSs unique strengths helps users derive maximum benefit: Comprehensive automation (20 modules) and integrated system Real time data management and processing Limited Incremental Investment Web-enabled option – Facilitates Remote access Need based access rights to different users Flexible Modules – Pick and Choose modules User Friendly

11 System Administration Process Registration Personal particulars, Corporate / Parents details, Past Educational details, Course enquiry Assign Course, Class, Subjects and Fee Scheme Timetable Invoice / Payment Advice e -IMS Architecture Internet Course Management Facility Management Library Accounting Attendance Examination Payment Kiosk Module/ On Line Regn SMS / Fax E-mail server Student Web access Internet Lecturer web access Corporate web access Financial system CRM Security Definition Set User Rights - Student - Trainer Lecturer - Staff Administer Integration of Legacy Systems Self Registration Personal Particulars Corporate/Parent details Past Educational details Course Enquiry Edit details Individuals Corporate / company Intranet Web Server Database Server Crystal Report Firewall Backup Server Backup solution Student Registration Student Membership Student Information Admission Application Online Test Staff Information Placement Event Management Hostel Management e -Notice Board e - I Card e -Mail Executive Reports Payroll Features : Company data base Company interaction management Interface for companies for direct access of relevant data Reports : Student placement reports Company interaction reports Features : Management reports encompassing all the modules Enable fast and precise information flow Facilitate fact based decision making Query based report generation Features : Exam time table Grading Result publishing Reports : Consolidated report cards Exam schedule view Class performance analysis reports Features : Course creation Subject allocation to students Syllabus, Lesson plan Attendance Reports : Course Offered Course / class / subject wise student strength Lesson plan variance Features : Downloadable Forms Online Applications Report : Total student queries reports Location wise applications Total application revenues Features : Individualized e-mail accounts Support intranet email Compatible with internet mail Features : Electronic Identification Facilitates transaction authentication and restricted entry (e.g. library, attendance) Features : Single point information Fast and paperless information dissemination 24 hour access Features : Room allocation Room inventory Hostel discipline Reports : Room occupancy trends Hostel expenditure trends Features : Automated attendance marking Automated collation Reports : Student wise reports Class wise reports Teacher wise reports Defaulter wise reports Features : Financial Transactions P&L, Balance Sheet Automatic link to other modules Reports : Period reports Entry modification reports Features : Booking a Facility For Event Scheduling Time Table Notice For Students, Staff Holidays Declaration Reports : View events by students, teachers Features : Salary calculation Generate salary statement Reports : Department wise salary outgo Designation wise salary outgo Features : Infrastructure allocation to different facilities Integration with event management module Integration with finance modules Reports : Facility wise inventory and investments Facility utilization trends Features : Staff details (department, course papers, research papers, contact points, time table etc) Reports : Department wise strength Designation wise strength Features : Book purchase Journal subscription mgt Book search, issue & return Penalties Reports : Period wise issue, return and purchase Book status reports Department wise, subject wise books Journal subscription status reports Features : On-line examination Administration Automatic Correction Automatic Collation Reports : Test Results Features : Assignment fees to students Fee collection Automatic allocation to account heads Receipt statement generation Report : Debtors position Period wise, category wise fee collections Features : Students details (profile, academic, fees, placement etc) Report : Individual proctor reports Features : Selection process management (test, GDs, venue allocation, collation etc) Admit card generation E-mail communication with application

12 Users User Authentication Parent Teacher Administrator Student Library Management Course Management Payment Management Human Resource Event & Scheduling Notice Board e -IMS Process Flow Exit Attendance Database Management

13 Benefits Improved Work/Process Flow Faster information flow Responsive decision making Reduced errors Minimal duplication of work Substantial Savings Manpower Time Ultimately financial Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions Improved Quality of Interaction Parent - Institute Teacher - Teacher Student - Teacher Intra Institute: Teachers, Administrators

14 Technology Options Home MS SQL, Oracle, MySQL IIS, Apache Windows, Novell, Linux ASP, JSP Front-End Back-End Web Server OS Internet Explorer 5 and above Clients

15 Thank you

16 Attendance Teacher Parent Student Administrator View the Attendance of the Student View His or Her Attendance View Attendance Reports Take Attendance and View Attendance Reports Mark Attendance View attendance Generate attendance based reports Send alerts for short fall in attendance Home

17 Library Management Teacher Student Administrator Issue and return books Issue and return books and view reports Issue and return books with extra facilities Book search Requisition and issuance of Book Issue through e-Card Generate defaulters List Calculate Penalties Book Purchase Report Home

18 Course Management Student Home Teacher Administrator Creates Courses,Classes,Subjects Creates Syllabus Creates Time Table Assign Course,Class And Subject Schedule Exam View Syllabus View Time Table Result Preparation View Syllabus View Time Table View Exam Schedule View Mark Sheet

19 Employee Database Payment Management manages the payment details of students. Student Parent Administrator It sends emails to remind payment due dates sending automated alerts to parents Collect Due Assign Fee Scheme View Fee Details Employee Details Staff Directory Staffs Contacting Address Payment Management Human Resource Pay Roll System Calculating Pay Roll Online Messaging Sending Message Home

20 Notice board Electronic Notice Board Detailed Notice TeacherStudent Administrator Publish, Delete And View the notices View the notices Home

21 User Authentication Teacher Student Administrator Parent Home Login Screens for Administrator Login Screens for Parent Login Screens for Teacher Login Screens for Student Home

22 Teacher PermissionsParents PermissionsAdministrator Permissions

23 Click here for Demo Click here to Exit or Press Esc Key Home

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