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Welcome to. Fields must include the table as a prefix (e.g. STU.GR). Table Order Matters.

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Presentation on theme: "Welcome to. Fields must include the table as a prefix (e.g. STU.GR). Table Order Matters."— Presentation transcript:

1 Welcome to

2 Fields must include the table as a prefix (e.g. STU.GR). Table Order Matters

3  Query Structure - Review  Multi Table Query Steps  Functions / Output – Labels and Reports  Time Savers:  Printout the Code Table  Sample Saved Queries  Change

4 QUERY Language Commands LIST TOTAL KEEP SKIP Table STU TCH Fields LN FN ID GR BY Order of Fields IF Sorting options = > = <= AND, OR LIST STU ID GR BY GR ID IF GR = 12 TOTAL STU ID GR BY GR ID LIST STU FN RC1 ID GR BY GR IF RC1 >= 299

5  Query Structure - Review  Multi Table Query Steps  Functions / Output – Labels and Reports  Time Savers:  Printout the Code Table  Sample Saved Queries

6 Multi-Table QUERY Language Commands LIST TOTAL KEEP SKIP Table List All Tables Used before the fields. STU TCH LAC STU GRD TST Fields STU.LN STU.FN STU.ID STU.GR TCH.TE LAC.PL The biggest change is that all fields must include a Table prefix.

7 Try the following queries: LIST STU CSE STU.ID STU.LN STU.GR CSE.PL LIST CSE STU STU.ID STU.LN STU.GR CSE.PL Compare the results…

8 Practice Print a class list of elementary teachers, including student name, grade, sex, parent or guardian, father’s work, mother’s work, teacher name. Sort the list by teacher’s name. LIST STU TCH STU.NM STU.GR STU.SX STU.PG STU.TL STU.FW STU.MW TCH.TE BY TCH.TE

9 Practice List of students suspended with the ADS code and dates of suspension. LIST STU ADS STU.NM ADS.DT ADS.CD ADS.DS ADS.DD ADS.ED IF ADS.DS : SUS Multiple records may be returned.

10 Aeries is looking for any record that contains a matching record. Any record with a STU.ID is returned. Can we sort records out? Yes…no? -There are limitations to what can be sorted. Comparing ELA and Math can get quirky. Can we get single records per line yes and no. -Not in query…

11  Query Structure - Review  Multi Table Query Steps  Functions / Output – Labels and Reports  Time Savers:  Printout the Code Table  Sample Saved Queries

12 Functions

13 New - Clear the query window. Run – Run the current query. Report – Create a report of Query data. Labels – Set out put for Avery 5150 from Query data. Letters – Not used. Letter Editor – Not used. Envelope – Not Used. To File – Save the Query result to a delimited text file. Save – Save the Query Language not the data. Load – Load a Saved Query Startup – Setup Aeries to load a keep statement. Reset – Clear all SKIPs and KEEPs. Tables – Reload tables, if results seem quirky. Exit – Leave the Query window.

14 Report 1.Run the desired query. 2.Close the resulting table. 3.Click report. 4.Select options. 5.Select OK.

15 Report To make the report… use BY in the query: LIST STU ID GR LN FN BY GRLIST STU ID GR LN FN

16 Labels The structure of the query can be used to create labels. The Special menu shows “\” means new line.

17 Labels 1.Run the desired query. 2.Close the resulting table. 3.Click Labels. 4.Select options. 5.Select OK. LIST STU FN LN \ AD \ CY ST ZC ZX

18 Any text can be added to a query. LIST STU To the Parents of: FN LN \ AD \ CY ST ZC ZX

19 Labels Practice Make a list of students using ID, grade, Last Name, First Name, Sex and Special ED placement by sex. LIST STU CSE ID: STU.ID Grade: STU.GR \ STU.LN, STU.FN \ SEX: STU.SX \ CSE.PL BY STU.SX IF CSE.PL # “”

20  Query Structure - Review  Multi Table Query Steps  Functions / Output – Labels and Reports  Time Savers:  Printout the Code Table  Sample Saved Queries

21 Time Savers: Printout the Database Definitions from Reports Save it as a PDF on your desktop Search it to find: – Fields – Table links

22 Time Savers: What does this tell us about the ADS Table? It is related by STU. It uses the student number not Perm ID.

23 Time Savers: Save Queries to notepad or Word document Find Common Queries : – Online at Aeries – Online at Assessment and Data Systems. /22-Technology-Department/1537-District- Technology-Resources.html

24 Reminder If you make a mistake… The clock is ticking… The system is backed up hourly. The longer the you wait the more data that could be lost. Sooooo…. Call Extension: 2218


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