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O NLINE A DOPTION T UTORIAL NDSU B OOKSTORE S UMMER /F ALL 2014.

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Presentation on theme: "O NLINE A DOPTION T UTORIAL NDSU B OOKSTORE S UMMER /F ALL 2014."— Presentation transcript:

1 O NLINE A DOPTION T UTORIAL NDSU B OOKSTORE S UMMER /F ALL 2014

2 W HAT ARE MY OPTIONS FOR SUBMITTING COURSE MATERIAL ADOPTIONS ?  Online Quick Adoption Form - fill out one screen, submit, you’re done! (see slides 5 and 6)  Online Adoption System - continue through this tutorial for complete instructions on the method that best fits your course  In person - your office or ours? Just let us know!  Phone/Fax - call or fax to  to  Intercampus Mail - send to Carl at the NDSU Bookstore/Memorial Union 2

3 B EFORE Y OU B EGIN No matter which adoption method you use to submit your adoptions, please answer the following questions in the corresponding Message Box:  Is there any reason we should not sell used or digital (eBook) copies of the text (i.e. tear-out worksheets, no laptops allowed in class, etc…)?  Are there any specific supply items required (i.e. kits, goggles, calculators, etc…)?  If the book contains a CD, is it required?  Will students need a Response Card NXT (Turning Technologies Clicker) unit for the course? If so, is it okay to list the smartphone/laptop app version as an option?  If a coursepack is used, will there be updates and when?  If you are requesting a package, please provide ISBNs for each item in the package and confirm all parts will be used 3

4 B EFORE Y OU B EGIN For courses where several sections use the same item(s), please submit an adoption for one of the sections or “Section” type below, if applicable, and note the corresponding CLS numbers in the Message Box. We can connect the sections together for you in our system upon receipt.  “All” = All lecture and online sections of the course this semester will use the same material(s)  “All Lecture” = All lecture sections of the course this semester will use the same material(s)  “All Online” = All online sections of the course this semester will use the same material(s) 4

5 Q UICK A DOPTION F ORM 1 We now offer a quick and easy option for submitting text requests online. Check out the Quick Adoption Form located on the Faculty Resources page:  Please fill out completely and answer the questions, if applicable, in the Message Box  Click “Submit” and you will receive a confirmation shortly - if no arrives, contact us to make sure your info came through 5

6 Q UICK A DOPTION F ORM 2 6

7 L ET ’ S G ET S TARTED ! ( IF YOU ARE CHOOSING TO USE OTHER ONLINE METHODS ) Go to and:www.ndsubookstore.com  Roll your mouse over “Course Materials”  Select “Faculty Resources” from the dropdown menu  Select “Faculty Login for Online Course Material Adoptions” 7

8 L OG I N  First-time users of the NDSU Bookstore website need to select “Register Here” and see next slide  If you have already set up an account on ndsubookstore.com, go to slide 10 NOTE: If your profile was previously set up for “Browsing and Shopping”, please call us and we can change your profile to allow for adoptions without having to create another account 8

9 F IRST -T IME U SERS  On the login screen, select “Register Here”  Select “Create Profile for Adopting Course Materials”  Fill out required information  Contact your Administrative Assistant or Carl or Alicia for department usernames and passwords 9

10 N OT A F IRST -T IME U SER ?  Go to roll over “NDSU Bookstore” on the banner, select “Log In” from the dropdown menuwww.ndsubookstore.com NOTE: Make sure your profile was set up for “Adopting Course Materials”  Select “Update Your Profile” Make any needed changes, add departments, etc…here and click “Submit Profile”  If/Once no further changes needed, click “Go to Faculty Adoption Home Page” 10

11 T HREE O NLINE M ETHODS A VAILABLE  Direct Entry Adoption (Slides 12-17) One screen, submit, and you’re done!  Step-by-Step Adoption (Slides 18-24) Best for browsing for all types of materials Copy and Paste Method (Slides 25-28) Copy and paste materials 11

12 D IRECT E NTRY A DOPTION 1  Best method for “No Text Required” and cancelled courses  Best method for courses with materials if you have your course info and ISBN(s) ready  Start at the “Quick Adoption” link under “Direct Entry Method” 12

13 D IRECT E NTRY A DOPTION 2 If the course will not require anything  Fill in the required information  NOTE: Ignore the “Filter by Instructor” dropdown menu when entering the instructor’s name on new adoptions-that menu only applies to universities who preload the instructor’s name  Check the box next to “Course does not require materials”  Click submit and you’re done! If the course will not be offered  Follow the instructions above, but note in the Message Box that “This course will not be offered for the _____ term” 13

14 D IRECT E NTRY A DOPTION 3 If the course will use materials:  Please fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sections  Course Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies for students who may not have taken the previous class 14

15 D IRECT E NTRY A DOPTION 4 Add Textbooks  Enter the ISBNs for “Required” materials by entering each ISBN and selecting “Required”  Click “Add ISBNs” after each book to add the book to your Course Material List at the bottom  Repeat the above steps for the ISBNs that will be “Optional”, “Recommended”, and “Required- Grad Students Only”, if applicable  Make sure your Course Material List displays all your items, click Submit and you’re done! 15

16 D IRECT E NTRY A DOPTION 5 16

17 D IRECT E NTRY A DOPTION 6 17

18 S TEP - BY -S TEP A DOPTION  Start at the “Guided Adoption” link under “Step-by-Step Method”  Five-Step Process 1. Create Course 2. Find Books (history available here) 3. Add Merchandise 4. Select Usage 5. Review & Submit 18

19 S TEP - BY -S TEP A DOPTION  Fill out the information in each step as you go - you can hop back but not forward  NOTE: Ignore the “Filter by Instructor” dropdown menu when entering the instructor’s name on new adoptions-that menu only applies to universities who preload the instructor’s name  Please fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sections  Course Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies 19

20 S TEP - BY -S TEP A DOPTION - S TEP 1 F ILL IN THE C OURSE I NFORMATION 20

21 S TEP - BY -S TEP A DOPTION - S TEP 2 S ELECT R EADING M ATERIALS 21

22 S TEP - BY -S TEP A DOPTION - S TEP 3 S ELECT M ERCHANDISE 22

23 S TEP - BY -S TEP A DOPTION - S TEP 4 S ELECT U SAGE F OR E ACH I TEM 23

24 S TEP - BY -S TEP A DOPTION - S TEP 5 R EVIEW A DOPTION AND S UBMIT  NOTE: When you click “Submit” nothing appears to happen but it did - go to Slide 29 for further instructions 24

25 C OPY AND P ASTE M ETHOD 1  Similar to Step-by-Step Method  Start at the “Copy Adoption” link under Maintenance  Select the department and term you would like to copy from, then click “Search”  Ignore the “Instructor” and “Date Range” boxes 25

26 C OPY AND P ASTE M ETHOD 2 To copy all books to any course in the upcoming term with any usage requirement:  Click “Copy” next to the course from which you want to copy the books  Update the course information  NOTE: Ignore the “Filter by Instructor” dropdown menu when entering the instructor’s name on new adoptions- that menu only applies to universities who preload the instructor’s name  Fill in your Estimated Enrollment and, as student registration progresses, alert us to major enrollment jumps or added sections  Course Types - By checking “Sequence Course” you are telling us that students should already have the text from a previous course, so we will only order a few copies 26

27 C OPY AND P ASTE M ETHOD 3  Change the usage if needed  You may add additional materials by clicking on “Add Materials”  Recheck course and book information and click “Submit”  The message “The adoption was copied successfully” should appear  View the status at “Faculty Adoption Home”, then “View Submitted Adoptions” 27

28 C OPY AND P ASTE M ETHOD 4 To copy some of the materials to any course in the upcoming term with any usage requirement:  Click “View” instead of “Copy”  Click “Adopt” under the item(s) you want to copy to add to your Book or Merchandise List  Go to “Faculty Adoption Home” and use the Step-by-Step method to complete the adoption- the copied item(s) will show up in Step 2 or 3 depending on whether it is a book or merchandise item 28

29 I’ M DONE ! NOW WHAT ? 1 Go to “Faculty Adoption Home,” then “View Submitted Adoptions” for status updates  Shows “Submitted” until it reaches our system  Shows “Received” until we take action on it  Shows “Approved” and “Posted by Store” when those actions are taken - at this point you may no longer make changes online  Shows “Unapproved” if there is an issue - we will contact you to resolve it and you will be able to edit and resubmit 29

30 I’ M DONE ! NOW WHAT ? 2  Watch for your confirmation when we post it to our system  If additions/changes are needed, contact the Course Material department directly as soon as possible - you may still be able to edit, resubmit, and avoid charges  Department charges may result from cancellations made after submission 30

31 Q UESTIONS ?  Carl-Assistant Director, Book Department or  Alicia-Assistant Textbook Supervisor or  Jennifer-General Book Supervisor or


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