1. What is Videoconferencing ? Using live video and audio, videoconferencing allows you to hold or participate in meetings, conferences or seminars without leaving university grounds. Almost all universities, major companies and research establishments both home and abroad now have these facilities which provide free communications over the internet. Available on all UoG campuses. Convenient, saving travelling time, expense, AND kinder to the environment !

2. Videoconferencing Videoconferencing can be held between participates nationally, internationally or inter campus without charge. It uses broadband and can link as many sites as you wish at any one time. For one-to-one conferencing we normally dial manually while if it’s a multi-site meeting we use JANet videoconferencing http://www.ja.net/services/video/jvcs/ who provide the hub and quality control to link all the participates together.http://www.ja.net/services/video/jvcs/ Videoconferencing is different to videophone, videomessenger or Skype type videocalls. These use mobile phones or pc’s and webcams primarily for one to one meetings while videoconferencing is purpose built designed for meetings and larger groups. At present the two systems are not compatible although ICT are proposing to provide facilities for webcam ‘Skpye type’ videocalls shortly. For more information on Multi-site or videoconferencing in general, contact Graham Bateman on 4991.

3. Videoconferencing @ UoG Videoconferencing is available on four campuses PARK LC141E Contact Angela Fletcher (4273) or Graham Bateman (4991) i/p address 194.66.194.21 Telephone in room 01242 714041 FCH CeAL Building Contact Claire Hanson (4682) Barbara Rainbow (4683) i/p address 194.66.193.6 Nearest telephone Claire Hanson 01242 714682 http://resources.glos.ac.uk/ceal/pedagogictoolsguides/videoconferencing.cfm London Campus Contact Nikki Herriot (8014 or 020-7536170) or Chris Cove (8009) i/p address 10.40.1.209 Nearest telephone (Nikki Herriot) 020-7536170 Oxstalls Boardroom Contact Sarah Woodward (4624) or Abi Colbourne (5299 ) i/p address 194.66.194.42 Telephone in room 01242 714814

4. Park Campus Guide Although the makes and models of equipment are different the principle of operation is similar on all sites. The campus support technician will be able to run through your facility but to give you an idea, the following is The Park guide.

5. To Switch On On/off switch located on the back, left hand side of the conference unit The TV on/off is at the front, press for ON then select ‘video’ via the TV remote

6. The microphone is stored behind the monitor on a long black lead. Place it on the table central to the participants. If you wish to discuss something ‘off air’ press the mute button either on the microphone or remote control. The red light lights and your end of the call will not be heard. The Microphone. Avoid tapping the table with fingers or pens !

7. Conference Remote Control Unit 1. Call or Hang-up Connection 2. Far Camera Control (for controlling the far site camera) 3. Slides - Not used 4. Select 5. Volume 6. Mute 7. Information and/or Help 8. Menu 9. Zoom 10. Snapshot 11. Arrows for navigating around screens 12. Auto 13. Near Camera Control The yellow ‘info’ button. Press this to give you a guide to the buttons on the remote control.

8. 2. You can also adjust the camera on the far site in a call if that site has their Far Control of Near Camera option enabled. Other sites can control the camera on your ViewStation if you have this option enabled. To enable this option on your ViewStation, select System Info>Admin Setup> Video/Camera>Camera s. 3. To adjust the ViewStation camera on the far site, press the FAR button on the remote control. The far site camera's view appears full screen on the television nitor. A camera icon appears in the upper right corner pointing away from you. Use the remote control to adjust the far-site camera the same way you would adjust your camera. 4. You can view the near and far sites during a call by pressing the NEAR button on the remote control from any menu screen. Setting the Camera press the NEAR button on the remote to control the camera. The arrow buttons tilt the camera up and down and left to right. Use the ZOOM buttons to zoom in and out. You can view both near and far sites during a call by pressing the NEAR button. Volume Control

9. Two ways to place a one-to-one video call: 1)Manually 2) Address Book. Both start at the Menu For more than 1-1 (Multi-site) calls contact Graham Bateman 4991

10. Menu Using the remote Click on ‘Video Call’ to make a call The Green IP icon indicates the network connection is live and ready. (We do not have an ISDN telephone connection) Address Book Contains regular contacts. You are welcome to add yours Telephone (not used) There is an external telephone in the room 01242 714041

11. Speed is auto set From the remote type in the i/p number you wish to call so it shows here. For the dot press the right arrow Eg. 12.345.67.89 Instructions are repeated here Manually: Press the green Call/Hang-up button at the top of the remote. The following screen appears. Then Press the green CALL/Hang-Up button on the remote control to place your call. (And again to end it.)

12. To make a call from the address book Call up the address book from the menu Using the arrows on the remote select an entry and press ‘select’ ( the red button in centre of arrows )

13. You should now be into your call If the other end is calling you, or it’s a multipoint call using the JISC service, ensure all is switched on and wait. It will connect automatically To conclude press the Green button on the remote and confirm, switch everything off and lock the room. For further information please see the next slide.

14. Videoconferencing @ UoG Videoconferencing is available on three campuses PARK LC141E Contact Angela Fletcher (4273) or Graham Bateman (4991) i/p address 194.66.194.21 Telephone in room 01242 714041 FCH CeAL Building Contact Steve Treble i/p address 194.66.193.6 Nearest telephone 01242 714682 http://resources.glos.ac.uk/ceal/pedagogictoolsguides/videoconferencing.cfm Oxstalls Boardroom Contact Sarah Woodward (4624) i/p address 194.66.194.42 Telephone in room 01242 714814