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Simple & easy to use Inventory management for Jewellary shops with integrated accounting. All reports and data outputs required for Income TAX return (E-Filing).

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Presentation on theme: "Simple & easy to use Inventory management for Jewellary shops with integrated accounting. All reports and data outputs required for Income TAX return (E-Filing)."— Presentation transcript:

1 Simple & easy to use Inventory management for Jewellary shops with integrated accounting. All reports and data outputs required for Income TAX return (E-Filing). No need of taking help from accountants. Help screens, booklets are available with software and accounting training during installation by our experienced staff. Jewellary Management with Integrated Accounting

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3 E-Count_Gold : Jewel Management Jewellary Management with Integrated Accounting. New & Old items purchase, Sales, debit note, credit note, Issue & Receipts from Gold Smith & Receipts, Aciding Issue & Receipt. E-Filing, VAT, Cess Calculations & VAT reports. Barcoding, Barcode sticker printing using laser printers. Opening stock entry, Damaged stock write-off, Cheque Printing and Manufacturing Option. Stock report at any point of time using FIFO method. Unit change at any point of time. Pre-defined VAT Rates and Units. Pre-defined Accounting Groups, Ledgers. Simple & Easy to use Accounting. No accounting background required. Easy to use accounting vouchers - Receipts, Payments, Cash-Bank Transfer (Contra) and Journal.

4 Integrated Accounting. All transactions will reflect in accounts. No re-entry required in accounts module. Gold Transfer, Advance Booking & Monthly Purchase scheme Accounting Reports :- Daybook, Cashbook, Bankbook, Profit & Loss Account, Trial Balance Groupwise & Ledgerwise, Balance Sheet, Receivables & Payables. Self explanatory edit screens. Help screens explaining each screens operations. Exclusive reports for Inventory Transactions :- Purchase & Sales. DOS & Windows printing options as per your printer. Voucher Locking facility for Managers / Accountants. Year wise Database. Financial year creation and Closing balance transfer at any point of time. User rights assignments. User can be prevented from opening the screens, modifying / canceling the vouchers and viewing the records and reports.

5 Financial Year Selection :- Database is maintained year wise for accounting, easy maintenance and security purposes. Database will change automatically as per the financial year selection Individual user can be assigned with rights as per their roll, to get access to the editing screens and reports. User can be prevented from modifying / canceling the bills, viewing reports and edit screens like purchase and profit & Loss Account

6 Company Details :- Company details like Company Name, Address, TIN, CST, Logo etc given in the Company Master and they are used in reports and Sales Invoices as company information parameters. Company Details

7 Selection of Printer as per your printer and type of Sales Bill required. DOS printing in A4 sheet, 4 / 6 roller paper with footer notes and without footer notes are available. Windows printing options if DOT matrix printers not available.

8 User Rights Assignments Assigning each User with required permissions so that he can use that screen with permitted actions Only. Rights can be assigned for opening the screen, Adding & modifying records, cancelling records etc.

9 Assigning Permissions in each screen Assigning each User with required permissions so that he can use that screen with permitted actions Only. Rights can be assigned for opening the screen, Adding & modifying records, canceling records etc.

10 General Instructions for Using E-Count The Apply button will be act as per the Mode (Add, Modify, Cancel, View) of option. If the Mode is Add, then pressing Apply button will Add new record. Previously saved records can be selected using Search option. Once you select the previous record, then the Mode will change to Modify option and you can modify the record if you have Permission to Modify. Search option at Left-Top corner of each screen to find the previously saved records and modifying / canceling the records. All Cash/Bank/Credit will update the Accounts automatically. No Re-Entry required. You can check the Cash book, Bank book or Daybook after each transactions. Short-Cut keys are available for main screens. Esc will close the currently opened screen.

11 Available VAT rates has been already added. New VAT rates can be added if required. Cess Percentage can be changed as required.

12 All required commenly used units are already available with the product. New units if required can be added using this screen.

13 Accounts Ledgers & Customer List Accounts Ledgers, Bank accounts and Clients /Customers can be created using this screen. The Customer can be added using Add Customer screen and Bank accounts using Bank Accounts screens also. Customers will be under the group Sundry debtors or Sundry Creditors and bank accounts under Bank Accounts group. Opening balance of each ledger can be edited in the grid directly. Customer should be created for credit billing in purchase / sales/ debit note / credit note /payments and receipts vouchers.

14 Customer List Clients /Customers can be added / modified using this screen. Opening balance of each client can be edited in the grid directly. Customer should be added before billing credit purchase / sales/ payment or receipts.

15 BANK ACCOUNS Bank Accounts are created using this screen. Opening Balances can be entered directly in the grid after saving Bank Accounts Details

16 Inventory Item Groups Item Groups :- Inventory items can to categorised in to groups for generating reports, Opening stock entry and editing options.

17 Inventory Item Master Inventory Items :- Inventory items along with their group, purchase unit, sales unit VATs, re-order Qty and Sale prices (if required) are added, modified and Cancelled using this screen. Barcode will be generated automatically if not mentioned. This is the master list of all items in the stock. Items can be edited using Search option. Retail Price, Wholesale price and MRP can be entered while adding items and also using Opening stock entry screen and during purchase.

18 Opening Stock Entry Opening stock of any Item along with its Stock Rate (Normally Purchase Rate) are edited using this screen. Retail price, Whole-sale Price and MRP can be set using this screen. This Sale-Rate will be displayed during sale of that item as per type (Form-8A / 8B).

19 Old Gold Purchase Purchase of old ornaments / Gold. Old Items stocks are maintained separately.

20 Purchase Voucher Add mode for new entry. You can use search option to find old records. Creditor / Supplier should be selected, if credit amount is more than zero. Items added to the grid can be deleted using Right-Click option. Other expenses can be added using Other Expense Button. Cash+Credit amount should be equal to Grand total Amount (Bill Amount).

21 Sales –Cum- Purchase Voucher Daily Sales entry is made through this screen. New Items are added through Item Master screen. Sale rate can be set using Opening Stock Entry screen or during Purchase entry screen. Added items can be modified directly from the list (Grid) or deleted using Right- Clicking in that row. Use Ctrl+D to add Description of Item. F2 to display Purchases of that Item and F3 to hide that screen. Print output will be as per the settings done at Printer Setting screen. Form-8A is used for Whole-Sale and Form-8B is for Retail-Billing. Barcoding enabled with the program. Bar-Code facility can be used if required. Rate including VAT will be calculated if Rate-Includes VAT option is checked.

22 Issue to Gold Smith Items Issued to Gold smith for aciding and re-production are entered here. Re-produced items will be added to the stock automatically and Items will be shown in Stock as Manufactured Qty.

23 Gold Advance Booking & Receipts Advance booking and Cash receipts at a given rate. The booked amounts will be accumulated for future purchase

24 Receipt from Goldsmith Items issued to Gold smith are returned as new one and received through this screen. The stock will be added up automatically.

25 Receipt after Aciding Items Received after aciding are entered here will be added to the stock.

26 Debit Note Debit Note (Purchase Return) :- Items returned to the purchaser /supplier through debit notes. Stock will be updated automatically. Bill no is auto generated. Selected item can be deleted using Right Click option from List/Grid. Use Search option for earlier records.

27 Credit Note (Sales Return) Items returned by the customer is entered using this screen. Stock will be added-up automatically.

28 Receipt Voucher / Income Entry Receipts :- Cash / Cheque received from Clients / customers and Cash received through other means are entered through Receipts voucher. If the receipt mode is Cheque, then it will be received against the ledger CHEQUE-IN-HAND and should be transferred to CASH ACCOUNT of BANK ACCOUNT using Contra voucher entry.

29 Receipt Voucher / Income Entry This Screen is same as that of shown in the last Screen. The form simplified to make entries by the users not having much accounting back ground Receipts :- Cash / Cheque received from Clients / customers and Cash received through other means are entered through Income entry screen. If the receipt mode is Cheque, then it will be received against the ledger CHEQUE-IN-HAND and should be transferred to CASH ACCOUNT of BANK ACCOUNT using Contra voucher entry.

30 Payment Voucher / Expense Entry Payments :- Payments given to the Clients / customers and Expenses like Office expense, Travel and other expenses are entered through payments voucher. If the payment mode is Cheque (Bank Ledger), then amount will be deducted from selected bank account else from Cash: Account.

31 Payment Voucher / Expense Entry Payments :- Payments given to the Clients / customers and Expenses like Office expense, Travel and other expenses are entered through payments voucher. If the payment mode is Cheque (Bank Ledger), then amount will be deducted from selected bank account else from Cash: Account.

32 Journal Voucher Journal :- Accounts transactions not involving CASH / BANK are normally entered through Journal voucher. But we can use journal voucher for all transactions. Net Debit amount should be equal to Net Credit amount.

33 Contra Voucher Transfer between CASH & BANK are entered through Contra Voucher. Or CASH / BANK transaction screen. Cash deposited / withdrawn from bank, Clearing Cheques, Transferring money to Salary Account & Petty Cash account are done through Contra Voucher.

34 Contra Voucher : Simplified Transfer between CASH & BANK are entered through Contra Voucher. Or CASH / BANK transaction screen. Cash deposited / withdrawn from bank, Clearing Cheques, Transferring money to Salary Account & Petty Cash account are done through Contra Voucher.

35 Cheque Payments Cheque Payment & Cheque printing screen to pay the money using cheque facility.

36 Stock Register Stock Register showing Itemwise Closing Stock using FIFO Method. Net Bal Stock = Op. Stock+Purchase–Pur Rtn–Sales+Sales Rtn+Production- Damage Stock Value is calculated using First-In-First-Out (FIFO) method and it is used in Profit & Loss calculation for calculating stock value.

37 Purchase Reports Purchases done during the given period are shown in purchase report. Detailed reports are also available as per user requirements.

38 Sales Reports Period wise Sales summary and details are available in the Sales report section. Item wise sales, VAT wise sales, Customer wise sales etc are also available.

39 Day Book All Transactions excluding Cash & Bank are shown in Daybook. CASH transactions are shown in CASH Book and Bank transactions are shown in BANK BOOK.

40 Ledgerwise Trial Balance / Clients Balance Sheet Balances of each ledger along with its Opening and Closing balances are shown in this report. The details of transactions for the given period is shown in the right-side grid. The detailed report can be printed and given to the client if they asked for their details of transactions.

41 CASH BOOK CASH BOOK :- Accounts transactions involving only CASH are shown in CASH BOOK. Opening Balance, transactions during given period, Closing balance are shown in CASH BOOK.

42 All bank transactions are shown in the Bank Book.

43 Profit & Loss Account Profit & Loss A/C for the period is shown in P & L A/C.

44 Receivables & Payables List List of Receivable amounts with customer name and and Payable amount with customer name are shown in this screen.

45 Trial Balance : Ledger Transaction Details /Customer Transaction Details for the Given Period & Print Out Period wise transaction for the given period of selected Ledger / Customer is shown in the right side. Right –Click to print the report of that particular Ledger / Customer.

46 Ledger wise transaction Print

47 E-Filing : Purchase & Sales VAT Return VAT given during purchase and VAT collected from the Customers are shown in Form-52 for E-Filing. KVAT files required to be uploaded during E-Filing are created using this screen.

48 Summary Customisation of Software without changing basic designs. Fully Secured Personal Accounting to safe guard your personal transactions. User-rights management to prevent users accessing unwanted data. 24 Hrs online support and accounting and other entry guidance. Full training during installation. Manufacturing and Asset Management Options will be made available as per requirements Barcode generation and Sticker Printing using Laser Printers. Fully tested accounting module integrated with all products. Development Guidance by professional and experienced Accountants. Hundreds of satisfied users and our customers are our real-time software testers and marketing executives.

49 For any query regarding Software, Accounting, facilities with E-Count, Barcoding, Customisation of Software. Many more options are available with the software which are not mentioned in the presentation. Call : , , Other Software like Lab management, School Management, Hotel Management, Inventory Management, Chits (Financial) Management in Single & ERP versions are also available.


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