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PICTO Enterprise Resource Planning (ERP) System Ayla Information Technology

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Presentation on theme: "PICTO Enterprise Resource Planning (ERP) System Ayla Information Technology"— Presentation transcript:

1 PICTO Enterprise Resource Planning (ERP) System Ayla Information Technology

2 Agenda Overview Overview System Management Module System Management Module Accounting Module Accounting Module Inventory Module Inventory Module Manufacturing Module Manufacturing Module Cheques Module Cheques Module Purchasing Module Purchasing Module

3 PICTO Overview

4 PICTO is designed to meet the needs of company managers PICTO is designed to meet the needs of company managers It aims at facilitating the process of managing companies. It aims at facilitating the process of managing companies. Provides managers and owners more insight into the resources of their business Provides managers and owners more insight into the resources of their business

5 PICTO Overview And English interfaces Offers both Arabic

6 PICTO Overview Designed in a modular fashion to enable customers to purchase only the needed system for their business. Designed in a modular fashion to enable customers to purchase only the needed system for their business.

7 System Management Module System Management Module The system management module includes the following functionalities:

8 Account Setup Account Setup

9 Determine the starting balances for each account in the company account tree Starting Balances Starting Balances

10 Year Ending Year Ending

11 View a list of currently logged in users Grant users accessibility to certain system accounts Manage unlimited number of users Manage Store Security for each user User Management User Management

12 The back-up & restore functionalities enable users to back-up or restore company data by a click of a button Backup/Restore Backup/Restore

13 Log History: Follow up the Transaction that happened on the vouchers and the work of users Log History Log History

14 Accounting Module The accounting module is divided into:

15 Create an unlimited number of accounts Accounts Management

16 Ability to search for an account using any of the entered data

17 Using Accounts hierarchy Ability to view all information related to an account and important numbers

18 Accounts Transactions Using F1 Using F2 The accounting module supports the following vouchers Normal Vouchers Service/ Assets Cash Payment Bank Payment Payment Receipt Services invoices Users can move between vouchers using the arrows at the bottom

19 Accounting Module Accounts Transactions Ability to quick search accounts Using the F3 key

20 Accounts Transactions Ability to view all descriptions Accounting Module Using the F6 key Ability to Use the immediately previous voucher description

21 Accounts Transactions Users are able to update any number of vouchers at the same time Ability to search for a certain voucher using any entered data

22 Accounts Transactions

23 Reports Accounting Module Unique, multipurpose reports That Are : 1.Analytical 2.Graphical 3.Easy to comprehend 4.Can be easily transferred to Excel

24 Reports

25 Inventory Module The Stocks Module is divided into:

26 Items Management The Item Management enables users to manage the stocks items Items hierarchy enable users to divide stocks items into three group levels. Groups

27 Items Management The forth level includes actual stocks items. Items

28 Items Management Four different Price levels

29 Items Management The user is able to view the items details

30

31 Users are able to search for an item using any entered data

32 Users should setup stores before they are allowed to use the stocks module

33 Stocks Setup Unlimited number of stores along with separate system accounts for each stores Users are able to create new stores and connect it to the accounting system by

34 Stocks Module PICTO supports:

35 Stocks Module Items Transactions The stocks vouchers supports the following transactions Items Receipt Invoices Items Adjustment Returned Sales Stocks Transfer Issue Voucher Sample

36 Items Transactions From the search results, vouchers can be printed and viewed Ability to search for a certain voucher Users are able to update any number of vouchers at the same time

37 Items Transactions Stocks Module

38 Reports

39 Cheques Module The Cheques Module is divided into:

40 Issued Cheques The system presents the user with the Bank Payment voucher

41

42 The system presents the user with a search option Using Any of the data entered To edit Or View Or manage accounts or print chq

43 Issued Cheques Manage accounts is divided into

44 Issued Cheques Cheques Module

45 Receipt Cheques Receipt Cheques The system presents the user with the Receipt voucher

46

47 Cheques Module The system presents the user with a search option with similar functionalities as that of the issued cheques

48 Reports Reports Cheques Module

49 Reports Reports The user will be able to choose the following before running the report:

50 Reports/Customize Cheques Report

51

52 The report will display:

53 Purchasing Module

54 Quotations

55 Quotations Post QuotationsGo to Internal Requests

56 Internal Requests

57 Approve Internal Request Move to Formal Requests

58 FormalRequests Formal Requests

59 Post Formal Request Move to Order

60 Orders Post Order to show on delivery or to close order (to show qty on order) close order… when QTY delivery and finish –

61 Orders

62 Deliveries To Delivery the actual QTY received Post Delivery to shown in the item receipt under Inventory Module

63 Reports Reports

64 Manufacturing Module The Manufacturing Module is divided into:

65 Equations Equations Manufacturing Module Users are able to add and edit various manufacturing equations

66 Equations Equations Users are able to search and view equations

67 Equations Equations Users are able to enter the availability of a particular product

68 Batches Batches Manufacturing Module Users are able to enter various information about batches : Manufacturing Batches Packaging Batches Users are able to update particular batches and view them

69 Sales Module Sales module have the following Functionalities:

70 Approved Quotation Order

71 user creates quotations by entering items details (Like price, quantity, and discount), quotation Period and sales man. After creating these quotations user sends them to clients to gain their responses.

72 When the user have the customer response, they may send the accepted quotation to the order section or reject the quotation

73

74 user able to create orders for approved Quotations

75 User here edits the quantities and the order to satisfy the client needs and finally issues orders to delivery section. Posted order Delivery

76

77 The user could search for the pending orders, choose the order and create delivery for that order

78

79 The user can transfer accepted delivery to issued invoices

80

81 Also the sales module may be used for the services company

82

83 Quotation Send to the customer and accepted by them order Posted Delivery Updated Delivery Issue invoices

84 Thank You


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