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In the context of ICT Strategy 2009-2014, the European Parliament has launched three major programs under the responsibility of DG ITEC, the Directorate.

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Presentation on theme: "In the context of ICT Strategy 2009-2014, the European Parliament has launched three major programs under the responsibility of DG ITEC, the Directorate."— Presentation transcript:

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2 In the context of ICT Strategy , the European Parliament has launched three major programs under the responsibility of DG ITEC, the Directorate General for Innovation and Technological support. eParliament Paperless (eCommitee) Knowledge Management The three programs aim to improve: The legislative and parliamentary document production Their publication, search and dissemination The mobility of the Members and agents of the European Parliament

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4 4 Program Mandate –Business objectives Facilitate document creation Facilitate document verification Minimise input errors Facilitate reuse for translation Facilitate reuse for publication Reduce cost over Life-cycle of documents Provide digital signature –4 technical objectives Use of XML A central repository for parliamentary texts production Set up digital signature Set up a pool of reusable functions Vision & Strategic Alignment

5 5 At least 10 document repositories Repetitive manual actions in the process of document creation with the inherent increased risk of handling errors and wasted time Inefficient signature process which rely on paper IT systems developed in Silo: persistence of duplicate code to perform similar services in different applications Current weaknesses

6 Production Dissemination Improve document creation Provide electronic signature Improve document verification Improve reuse for translation Minimise input errors Reduce time (cost) over Life-cycle of docs Translate Verify Receive Create Update Sign Improve quality of text Disseminate Paper Internet Intranet Improve reuse for Publication Improve reuse for Internet dissemination Improve reuse for Intranet dissemination Scope and Benefits

7 Production Translate Verify Receive Create Update Sign Improve document creation Provide electronic signature Improve document verification Improve reuse for translation Minimise input errors Reduce time (cost) over Life-cycle of docs Business XML Unique Repository Digital signature Amendment tool AT4AM Verification tool DST Translation tool CAT4TRAD Generic authoring AT4LEX XML Services DM-XML XML Repository PURE-XML Digital Signature DiSP XML Standard Akoma Ntoso XML4EP Pool of reusable functions Scope and projects

8 8 Foundation components –XML Standard/XML4EP: XML modelization (Akoma Ntoso) of parliamentary documents –XML Services/DM-XML: Document Models in XML –XML Repository/PURE-XML: Parliament Unique Repository for XML text production including services layer –Digital Signature/DiSP: Digital signature portal Generic applications –AT4LEX: a tool for parliamentary and legislative text creation –DST/Drafting Support: a tool for text verification –AT4TRAD/CAT4TRAD: authoring and computer-aid tool for translation services 1st application alignment (pilot): AT4AM - Authoring Tool for Amendments –XML Standard Akoma Ntoso (XML4EP) –XML services (DM-XML) –XML Central repository (PURE-XML) –Digital Signature Portal (DiSP) Scope and projects – Phase 1

9 … Creation of XML amendments for Committees (AT4AM) Creation of XML amendments for Plenary (AT4AM) Creation of XML amendments on REG (AT4AM) XML verification of legislative Amendments (DST) XML collaboration of legislative Amendments (AT4AM&DST) Plenary CRE (ACTES) XML Written Declarations (DECL) Parliamentary Questions in XML(QP) XML translation of Committee Agenda (ITER&CAT4TRAD) Digital signature of Amendments (AT4AM&DiSP) Reports with Generic Authoring Tool (AT4LEX) Plenary PV (ACTES) Plenary Agenda (SCHED) Petitions Voting List (ALV) MarchSept.Nov.MarchAprilSept. Roadmap

10 AT4AM (number of amendments at 19/03/2012) AT4AM

11 11 AT4AM users (19/03/2012) MEPs592 MEP Assistants489 Political Groups312 Committees Secretariats259 Application administrators6 Total users AT4AM – EP users

12 12 e-Parliament program aims to improve –The time required to produce parliamentary texts –Their quality –Their accessibility and dissemination by –Integrating a business-based XML –Using a central repository for production –Implementing the digital signature –Re-using functions and tools as much as possible Conclusion

13 Production: e-Parliament Dissemination: KM, Paperless, Europarl, EP Intranet Members Secretariat General General Citizen e-Parliament & other programs

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15 This program seeks to replace the files drawn up for group and committee meetings by electronic files. They will be available for consultation by means of an individual mobile device in all (available) languages. Objective & components

16 eCommittee project aims to provide a unique working space to deal with all committee documents and information. Objective & components

17 eCommittee is running for all committees eCommittee

18 iPad pilot currently running with 30 Members Any device pilot will be available at the beginning of Q3 Paperless Status

19 Session selectionAgenda Documents Access to the last versions of documents and agendas. Navigation made easy through meetings in the calendar. Agendas & documents

20 Content selectionAnnotation Content highlight Access to the last versions of documents and agendas. Navigation made easy through meetings in the calendar Interactivity

21 Send file selectorAnnotation attached to document Mail All interactions with the documents can be saved and shared with the team Sharing

22 Demo

23 Roadmap

24 ICT modernisation: Enabling mobility Saving the environment: Less paper consumption Reducing storage space: Eliminating filing cabinets Reducing costs: Less space, paper, printing machines, ink and toner cartridges, repairs and support. Improving efficiency : Real-time update and delivery of up-to-date versions of documents. Increasing productivity: Faster business workflow, easy access to documents (anywhere, anytime…) Enhancing information sharing: Enabling collaboration – information can be shared at any time Limiting the stress related to printing: No more waiting for printing versions Benefits

25 25 Legislative Knowledge Management (L-KM) Program

26 An EP worker typically consults a considerable amount of information sources daily Why KM for EP?

27 An EP worker typically consults a considerable amount of information sources daily Why KM for EP?

28 Where can I find a document? How does a system work? What is the context of a document? Who knows what? What is the latest news? An EP worker spends a lot of time searching within all this information Why KM for EP?

29 An EP worker typically collaborates and shares information with many different people Why KM for EP?

30 How can I manage all this? Why KM for EP?

31 Organize Search Your working content Your communities Interact Collaborate KM Concept

32 All your favourite content, your communities and your activities in one location! KM Portal

33 Easily integrate your favourite sources KM Portal

34 All your favourite sources at a glance Organize it in the way you want! KM Portal

35 Search on multiple sources Refine search results Save search Subscribe to results of your search Create your own dashboard and customize it Subscribe to feeds from other websites Subscribe to relevant sources proposed by the KM Governance board The portal will automatically suggest relevant content based on your interests Content based on your profile KM Portal features

36 Search multiple sources in one click Integrated Search

37 Current situation Integrated Search

38 Future situation Integrated Search

39 Understand your results better... Aggregation and contextualization

40 SharePoint pilot project

41 Global objectives

42 Global Integration Single access and a quick view of the latest updates of your interests Integrated search on multiple sources and contextualised results Exchange of information with your communities via collaborative workspaces

43 1.Members 2.Assistants 3.Political groups 4.EP staff involved in the parliamentary activities 1.Plenary 2.Committees 3.Delegations 4.Communication Main Target Group

44 2012 May 2012 Portal v1 Integrated search (Register, Oeil, Europarl, Eur-Lex) Relevant Sources Planning will depend on the findings of the activities launched in 2012 Portal v2 (advanced features) Integrated search (other internal sources, external sources) Deployment of a collaboration tool Nov 2012 Contextual aggregation Pilot project – collaboration tool (end of pilot phase) KM Governance Board – Working groups June 2012 Pilot project – collaboration tool (functional analysis) Roadmap

45 The Programme comprises: KM portal, integrated search engine, content aggregation and collaborative workspaces. Governance Board with representatives of the Political Groups, the Members Assistants and the Directorates General has set up 3 working groups dedicated respectively, to the KM portal, the identification and selection of relevant sources and the SharePoint pilot project "collaborative workspaces". Version 1 of the portal is planned for May 2012, while version 2 will be available in Q1/2013. The conclusions of the SharePoint pilot project are foreseen at the same time. Planning could be reviewed following the works and conclusions of the working groups. The indexing of the parliamentary documents backlog (6th and 7th terms) is close to completion; current production started in February Conclusions

46 The KM (beyond the technical solution) is mainly a culture that will have to be developed long term in a structured and continuous process. The role of DG ITEC is to support this development, but it will also be essential for users to embrace this culture to allow the Parliament to reap the benefits. Conclusions

47 THANK YOU ! Olivier Leboeuf Marc Rossi FakhreddineAOUADI Fakhreddine AOUADI fakhreddine PGM managers contact :


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