1WSCA Software Value-Added Reseller Contracts Webinar July 12, 2011
2Sourcing Team Members Mike Drombrosky – Washington Gerrie Becker – New MexicoTed Fosket – AlaskaStacy Ingalls – ArizonaMaureen McGovern – ArizonaAndy Miller – Arizona (G.I.T.A)Lori Nordlien – OregonConnie Roberts – Arizona (ASU)Pam Rugg – UtahTed Stalling – Arizona (City of Tempe)
3Pre-Procurement Industry meeting in Phoenix Draft RFP released to all StatesCollected 16 Intent to Participate forms from States
4Intent to ParticipateAlaska Arizona Colorado Delaware Hawaii Louisiana New Mexico Montana Nebraska North Dakota Ohio Oregon South Dakota Utah Vermont Washington If your State did not sign an Intent to Participate, you are still able to utilize this contract and encouraged to do so.
5Procurement Process Compliant with the Arizona Procurement Code RFP Release date February 28, 2011Pre-Proposal Conference held March 16, 2011RFP close date April 15, 2011
6Solicitation Evaluation 23 proposals received13 proposals deemed not-susceptible for award based upon not meeting one or more of the solicitation criteria10 proposals were fully evaluated4 proposals deemed potentially acceptable for award and taken to Discussions/Negotiations1 proposal deemed unacceptable for award for unacceptable language (T&C).3 Offerors received Awards
9(In alphabetical order) Contract OverviewContract Awarded to three Offerors:(In alphabetical order)En Pointe Technologies Sales, Inc.Insight Public SectorSHI International GroupNew Contract Start Date: June 3, 2011Initial Term: June 3, 2011 through June 2, 2013Renewal Options: Three(3) one year periodsMaximum Contract Term: 5 years
10What is on Contract? Software Purchases Licenses for Commercial Off the Self (COTS) software products.Dynamic contract with entire catalog available, except for custom software, and software as a service (SaaS)._ Catalog can be added to as Vendor establishes new Publisher relationships.Maintenance agreements for software.Maintenance available for both software purchases through this contract, and maintenance on software purchased outside of this contract.Services related to the sale and management of distributed software.
11Contract FeaturesMultiple Award gives Participating Entities more optionsStates may have a PA with a single provider or multiple providersCeiling pricing – ability to negotiate better pricing for volume purchases, or special circumstances ( e.g. standardization)Websites to include catalogs and the ability to obtain quotes, order, basic reportsSoftware license management
12Contract Pricing (Samples) Rate above cost (%)En PointeInsightSHIMicrosoft0.75%1%0.50%Adobe2%IBMSymantecIntelMcAfeeVMWare1.00%CA (Computer Associates)QuestSAP Business ObjectsCheckpointTrendMicroBMCCommvaultRedHatFor example; If one seat (license) of Red Hat cost each Software VAR $ then En Pointe would add their fee of $.75, Insight would add their fee of $1.00, and SHI would add their fee of $.50 to get the contract price.
16Where to Find Information Arizona State Procurement WebsiteWSCA Websiteor
17Who can Use Software VAR Contract All 50 States, District of Columbia, and Puerto RicoAny entity eligible to utilize a State Contract, with the permission of it’s States Chief Procurement Official.
18Next Steps…Each participating entity needs to execute Participating Addendum(s) with selected contractorsModel Participating Addenda for each awarded supplier are on the WSCA website
19Participating Addendums Through the Participating Addendum, states may:Select ContractorsInclude their own State Administrative FeeInclude required (unique) terms and conditionsIdentify options for States or their political subdivisionsRequest state-specific reporting or other requirements
20Eligibility ProcessIn all cases State Chief Procurement Official will have the final say on who can and cannot participate within a state.The WCSA/NASPO Cooperative Development Team (WNCDT) will contact State Chief Procurement Officials directly to start process (expect s fromAll 50 states, DC, and Puerto Rico have executed the NASPO Cooperative MOA, and are eligible to use any WSCA or NASPO cooperative contract.
21Participation Levels Participation at different levels: 1. State signs a Participating Addenda for entire state and its cooperative purchasing venture.Allows for every legally eligible entity in the state to utilize.2. State signs a Participating Addenda only for non state entities.Allow for every legally eligible entity that is not a State Agency to utilize.3.State does not sign a Participating AddendaEvery political subdivision PA within that state must be approved by the State Chief Procurement Official. ( Either Individually or by Entity)
22Participation Process for a STATE interested in participating How do we get signed up?Download the model Participating Addenda from the website, complete the PA, including ANY additional terms and conditions, etc., and share it as a DRAFT with the contractor contact (on the model PA).Once you have both agreed on the final language, you (the state) should prepare the final form and send it to the contractor contract for signature. They should send it back to you (the state) for your signature.WNCDT will annotate on participating addendum state authorization, create a PDF file of the participating addendum and the state authorization4. WNCDT will forward copies of the PDF file to entity, contract providers point of contact of the entity[The process can be done with PDF files, if you require physical signatures, we suggest having them follow along, using the dates on the PDF to keep things moving.]Step 3 and 4 will be completed by the WSCA/NASPO Cooperative Development Team (Kate and Paul) in one working day
23Participation Process How do we get other eligible entities signed up?request from entity, or contract providers, but must contain the following details: Entity’s contract individual’s name, full name of entity, phone number, address, physical addressWNCDT s state director and requests authorization for participationWNCDT s both contract providers and entity with authorization to proceed to complete the participating addendumEntity completes contract provider’s draft participating addendum ( from the WNCDT), negotiates, signs, and forwards to contract providers point of contact . ( scanning signed documents if permitted by the entity)
24Participation Process continued 5. Contract provider point of contract signs participating addendum and forwards to WNCDT at 6. WNCDT will annotate on participating addendum state authorization, create a PDF file of the participating addendum and the state authorization 7. WNCDT will forward copies of the PDF file to entity, contract providers point of contact of the entity Step 6 and 7 will be completed by the WSCA/NASPO Cooperative Development Team (Kate and Paul) in one working day
25Then What?Participating Addenda will be posted on NASPO and WSCA websitesThis is done to provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authorityContract Providers will create and maintain state specific landing pages from their main contract landing page
26For assistance please contact: Kathryn Offerdahl, WSCA/NASPO Cooperative Development Analyst Paul Stembler, WSCA/NASPO Cooperative Development Coordinator They use to keep traffic about these contracts concentrated in one location
27Software Value-Added Reseller Contract Administrator Terri JohnsonState of Arizona - Department of AdministrationState Procurement Office100 N 15th. AvePhoenix, AZ 85007(fax)Contract numbers: En Pointe - ADSPOInsight – ADSPOSHI – ADSPO