Presentation on theme: "Purchasing Card Request for Proposal and Contracts Teddie Velleri Office of Administration State of Missouri."— Presentation transcript:
Purchasing Card Request for Proposal and Contracts Teddie Velleri Office of Administration State of Missouri
Re-Bid of Contract Services not on current contract Evaluation Team –Agency with maximum purchasing card experience –Fiscal or purchasing background
Contract Period Base period for a new contract is 5 years with the option of renewal periods. Use renewal periods as flexibility to ask for additional functions and services.
Method of Performance SHALL WILL MUST ASK THEM TO DESCRIBE EVERYTHING
Political Subdivisions and Rebates (Piggyback) …..describe strategies to recruit potential political subdivisions and to promote participation. ….also describe how the resultant rebate calculation will benefit all parties. …..for any governmental entity that participates in the Cooperative Procurement Program, their volume of purchases shall be incorporated into the States rebate calculation.
Data Security Assurance Should the offeror upgrade or modify operating systems in the future, the offeror should describe how the offeror will maintain data integrity (e.g. TSYS version 1 to TSYS version 2).
Resolution Time Fraudulent/Unauthorized Charges –Describe procedures for addressing unauthorized charges or fraudulent use of the card. …….. describe the resolution procedure. ….. and should also describe assumptions about levels of responsibility, degrees of responsibility, thresholds for responsibility, sharing and shifting responsibility, etc.
QPCA Upon approval of the Qualified Purchasing Card Agent (QPCA) program by the Internal Revenue Service, the contractor shall become QPCA qualified and begin providing such service to the State. …….the contractor shall provide an annual file to the State, reporting accurate and up-to-date identification and the amount of payments to vendors with whom the State transacts purchasing card purchases that are classified as 1099 reportable vendors.
Training/Education ………describe of the proposed initial and ongoing coordinator and cardholder training and education program. ………should specify the number of personnel proposed to conduct the initial and ongoing coordinator and cardholder training and education program.
Payment Interface ……describe the EDI capabilities and required hardware and software interface. ……. explain the timeline for providing data to the State of Missouri accounting system. ……..also describe state agency accessibility to the contractors transaction data.
MBE/WBE Tracking and Reporting Tools ……the contractor shall assist the State of Missouri to identify sales and transactions with the State, Office of Supplier and Workforce Diversity certified minority or women business enterprises. The State shall provide a list of certified minority and women business enterprises to the contractor upon request.
Contractor Hosted Website The contractor shall develop, maintain, and continuously update a contractor hosted website for the purchasing card program that is linked to the administrative agency website.
Annual Forum The contractor shall provide an annual one day educational forum………
RFP Contact Information If you are interested in obtaining a copy of the State of Missouris RFP, please contact the following: –Teddie Velleri –(V) (573) 751-3289 –(F) (573) 526-9810 –Email: Teddie.Velleri@oa.mo.gov