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WSCA Walk-In Building Supplies/Carpentry Supplies/Home Improvement Supplies and related material Webinar Participation Tips….. 1. Please enter your Attendee.

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Presentation on theme: "WSCA Walk-In Building Supplies/Carpentry Supplies/Home Improvement Supplies and related material Webinar Participation Tips….. 1. Please enter your Attendee."— Presentation transcript:

1 WSCA Walk-In Building Supplies/Carpentry Supplies/Home Improvement Supplies and related material Webinar Participation Tips….. 1. Please enter your Attendee ID - you will not receive a verbal prompt to do so. - Open the Meeting Info tab/box. - Enter you Attendee ID into your phone. This will synch your phone and name to help identify you. 2. After the initial welcome and attendee introductions, please consider muting your phones until the question and answer period

2 WSCA Walk-In Building Supplies/Carpentry Supplies/Home Improvement Supplies and related material State of Utah Solicitation # LT11003

3 Walk-In Sourcing Team Larry Thacker - Lead - State of Utah Mary Anne DeKoning - State of California Denice McCarthy - State of Utah, UDOT Heather Moon - State of Nevada Dave Scott - State of Washington Richard Badger - Weber State University Douglas Richins - WSCA

4 NEED FOR CONTRACT WSCA Directors noticed that dollars were being spent at Hardware Stores. It was estimated that approximately $50 Million was being spent annually from the 21 States that indicated their intent to participate.

5 Procurement Process Compliant with the State of Utah Statutes Contacted several Home Improvement Stores to develop RFP and generate interest Release Date – March 2, 2011 Pre-Proposal Submission Conference – March 15, 2011 Proposal Opening date – May 12, States Indicating Intent to Participate

6 Nationwide supplier desired, but suppliers were allowed to respond to single states Total Proposals Received – 5 Lowes 84 Lumber Franks Supply Border Construction Six Points Hardware

7 Evaluation Process Technical Features500 Points Pricing500 Points Grand Total1,000 Points

8 Technical Scoring Criteria Inventory and Store Locations Customer Service Contract Management Implementation of Contract Purchase Card and Billing Sustainability and Environmental Practices Storage and Security of Electronic Data Return Policy ESB/MBE/WBE/DV Programs References

9 Supplier Technical Score Lowes Lumber Company318 Border Construction297 Franks Supply286 Six Points Hardware169

10 Pricing Categories Percentage Off Retail Building Material (lumber, plywood, roofing, cement, masonry, etc.) Hardware Electrical (wire, boxes, conduit, etc.) Millwork (doors and windows) Paint (including sundry items such as brushes, rollers, etc.) Lighting (fixtures) Lawn and Garden (plants, landscaping, etc.) Plumbing (pipe, fittings, etc.) Hand Tools Power Tools HVAC (duct work, filters, etc.) Flooring Kitchen (cabinets etc.) Appliances Bath Fixtures (sinks, toilets, faucets, showers, etc.) Outdoor Power (lawnmowers, trimmers, blowers, etc.) Miscellaneous

11 NATIONWIDE CONTRACTS AWARDED WSCA approved multiple awards to: LOWES 84 LUMBER

12 Contract Highlights Per Supplier

13 Lowes 1700 Locations Nationwide for Walk-In Convenience Large inventory with a variety of selection and brands State Purchasing Cards are accepted Account Billing is also available with an additional 2% discount available with quick payment (20 days) when using Lowes Accounts Receivable (LAR) Easy account set up (3 options) Customers sign up individually on line (Reporting available to invoice detail for States) State sends approved customer base list (Reporting available to State Total Sales only) State request number of Key Fobs and distributes (Reporting available to State Total Sales only) Key Fob or Bar Code Strip for customer identifier Delivery is available for large orders

14 Lowes Pricing Building Material (lumber, plywood, roofing, cement, masonry etc) 1.75% Off Retail Hardware1.75% Off Retail Electrical (wire, boxes, conduit, etc.)1.75% Off Retail Millwork (doors and windows)1.75% Off Retail Paint (including sundry items such as brushes, rollers, etc.)1.75% Off Retail Lighting (fixtures)1.75% Off Retail Lawn and Garden (plants, landscaping, etc.)1.75% Off Retail Plumbing (pipe, fittings, etc.)1.75% Off Retail Hand Tools 1.75% Off Retail Power Tools1.75% Off Retail HVAC (duct work, filters, etc.)1.75% Off Retail Flooring1.75% Off Retail Kitchen (cabinets etc.)1.75% Off Retail Appliances1.75% Off Retail Bath Fixtures (sinks, toilets, faucets, showers, etc.) 1.75% Off Retail Outdoor Power (lawnmowers, trimmers, blowers, etc.)1.75% Off Retail Miscellaneous1.75% Off Retail

15 LOWES State Cooperative Contract # MA087 Name:Michelle Halverson Contract Manager Telephone: Fax: Self Register Web Site: Available Approx. Sept. 1,

16 84 Lumber 281 Locations Nationwide for Walk-In Convenience Lumber yard with small store front and limited item selection available State Purchasing Cards are accepted Account Billing is also available Customer self register on line to receive 4-digit customer identifier number Delivery available for large orders

17 84 Lumber Pricing Building Material (lumber, plywood, roofing, cement, masonry etc) 5% Off Retail Hardware 10% Off Retail Electrical (wire, boxes, conduit, etc.) 9% Off Retail Millwork (doors and windows) 8-10% Off Retail Paint (including sundry items such as brushes, rollers, etc.) 10% Off Retail Lighting (fixtures) 10% Off Retail Lawn and Garden (plants, landscaping, etc.) 8% Off Retail Plumbing (pipe, fittings, etc.) 10% Off Retail Hand Tools 6% Off Retail Power Tools6% Off Retail HVAC (duct work, filters, etc.) NA Flooring 10% Off Retail Kitchen (cabinets etc.) 10% Off Retail Appliances 5-10% Off Retail Bath Fixtures (sinks, toilets, faucets, showers, etc.) 8-10% Off Retail Outdoor Power (lawnmowers, trimmers, blowers, etc.) NA Miscellaneous 5-10% Off Retail

18 84 LUMBER State Cooperative Contract # MA088 Name:Dana A. Mattern Contract Manager Telephone: ext 2031 Fax: Self Register Web Site: Available Approx Sept 1, 2011

19 Contract Information Start DateAugust 1, 2011 Contract LengthAugust 1, 2011 – July 31, 2014 Extension OptionAugust 1, 2014 – July 31, 2017 State of Utah Cooperative Contract Number MA087Lowes MA08884 Lumber

20 WHO CAN USE All Participating WSCA States All Participating NASPO States Any Political Sub-Division with permission from Participating State and the Chief Procurement Official

21

22 WSCA Contract Manager Information Larry Thacker, Purchasing Manager State of Utah, Division of Purchasing & General Services

23 Next Steps Each participating state needs to execute a Participating Addendum with selected contractors Participating Addendum Process

24 Participating Addendums Through the Participating Addendum, states may: Select Contractors Include their own state administrative fee Include required (unique) terms and conditions Identify options for political subdivisions

25 Eligibility Process In all cases STATE CHIEF PROCUREMENT OFFICIAL will have the final say on who can and cannot participate within a state The WNCDT (WCSA/NASPO Cooperative Development Team) will assist State Chief Procurement Officials to start the process (expect s from All 50 states, DC, and Puerto Rico have executed the NASPO Cooperative MOA, and are eligible to use any WSCA or NASPO cooperative contract

26 Who Can Participate? Participation at different levels: State signs a Participating Addenda for entire state and its cooperative purchasing venture – Every legally eligible entity in the state can use State signs a Participating Addenda ONLY for non state entities – Every legally eligible entity that is not a STATE agency can use State does not sign a Participating Addenda – Every political subdivision PA within that state must be approved by the state chief procurement official Sometimes individually Sometimes by entity

27 Participation Process If you determine that you will not enter into a state-level participating addendum, the WNCDT would like to understand how you want to proceed if other governmental or potentially eligible entities want to participate, especially for non-profit entities (501(c)(3)) The WNCDT will process questions from potentially eligible entities for you, unless you tell us to do something else The following process will be used when other states or entities wish to participate

28 Details How do we get people signed up? 1. request from entity (can be through contract providers) as long as these details are included: contact individuals name, full name of entity, phone number, address, physical address 2.WNCDT s state director and request authorization for participation 3.WNCDT s both contract providers and entity with authorization to proceed to complete the participating addendum 4.Entity completes contract providers draft participating addendum (from the WNCDT), negotiates, signs and forwards to contract providers point of contact [this can be done by scanning signed documents if permitted by the entity]

29 Details Continued How do we get people signed up? 5. Contract providers point of contact signs participating addendum and forwards to WNCDT at 6. WNCDT will annotate on participating addendum state authorization, create a PDF file of the participating addendum and the state authorization 7. WNCDT will forward copies of the PDF file to entity, contract providers point of contact and the entity *WSCA/NASPO Cooperative Development Team (Kate and Paul) will complete steps 6 and 7 in one working day

30 Then What? Participating addenda will be posted on NASPO and WSCA websites – This is done to provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authority Contract Providers can create and maintain state specific landing pages from their main contract landing page

31 Thank You For assistance please contact: – Kathryn Offerdahl, WSCA/NASPO Cooperative Development Analyst – Paul Stembler, WSCA/NASPO Cooperative Development Coordinator – We use to keep traffic about these contracts concentrated in one


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