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Lexpro Accounting Written by Attorneys for Attorneys.

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Presentation on theme: "Lexpro Accounting Written by Attorneys for Attorneys."— Presentation transcript:

1 Lexpro Accounting Written by Attorneys for Attorneys

2 ACCOUNTING MAIN SCREEN

3 Functions from Client Files

4 Functions from Transactions

5 Functions from Reports/Searches

6 Functions from Balances

7 Functions from Cashbooks

8 Functions from Firm Admin

9 Functions from Maintenance

10 Main functions Opening client files / importing client files from Litigation / Conveyancing Posting all transactions Trust transactions: Trust receipts Trust cheques Trust journals

11 Main functions Posting of business transactions: Fees Business receipts Business cheques Revenue stamps Creditors journals (advocate, sheriff etc.) VAT entries

12 Main functions All basic accounting reports: Fee reports VAT report Income / Expenditure statement Cash flow statement Cashbooks (trust and business) Trust creditors Trial balances

13 Main functions Importing transactions requested by Litigation / Conveyancing users Bank reconciliation (trust and business) Printing of client statements and VAT invoices Complete client ledger: business and trust transactions Budget facilities Overhead costs reports

14 Transactions specific to Attorneys Trust to business transfer Section 78(2)(A) investments on behalf of a client Section 78(2)(a) investments of trust money Collection reports Collection journals: transfer debtors balances to main account of creditor

15 Opening of a file Full details of client, first party and second party Postal address for sending out statements Identification of user Identification of attorney Files can be exported to any other Lexpro program via the network

16 Basic client information

17 Importing files over the network New files are only opened once Files can be exported to other Lexpro programs Files can be imported from other Lexpro programs

18 Importing files from Litigation / Conveyancing Bookkeeper selects correct user on network Unique file path for every user

19 Importing from Litigation Accountant only verifies information and opens file, no need to re-type details

20 Transactions Trust transactions posted separately Business transactions posted separately Trust to business transfer on all client files Trust and business transactions appear on client ledger

21 Posting of transactions Select the posting from the menu

22 Posting of transaction Example of posting batch of trust receipts

23 Trust to business transfer Every client file that carries both a business debit balance and trust credit balance will appear on the list Program posts the transfer journals automatically Trust surplus amount always readily available

24 Trust to business transfer List of client files where transfer is possible

25 Client ledger Four columns: business debit, business credit, trust debit, trust credit Three columns: debit, credit, balance Client information and transactions accessible to users in other Lexpro programs via the network

26 Four columns Business debit, business credit, trust debit, trust credit

27 Three columns Debit (trust and business), credit (trust and business), balance

28 Trial balances Full trial balance (client accounts and business accounts) Business accounts only trial balance Summary trial balance Trial balances can export to MS Exel

29 Summary trial balance Complete overview of financial position of firm Trust position readily available Amount owing to creditors readily available

30 Age analyses Various age analyses available Analyses can export to MS Exel

31 Section 78 Investments Provision for both Section 78(2)(A) and 78(2)(a) investments

32 Debt collection set-off accounts Link debtors accounts together Debit and/or credit balances transferred to main account of creditor Provision for combinations of balances and percentages

33 Cashbooks / Bank reconciliation Up to 9 banks on trust Up to 9 banks on business Full cashbook report Full bank reconciliation – all banks on trust and all banks on business

34 Cashbooks / Bank reconciliation

35 Client account statements Laser printer OR Dot matrix printer OR Merged to MS Word – user can create own draft of statement VAT invoices

36 Help is at hand Free manual Frequently asked questions Advice for auditors Support via telephone, fax, and Internet

37 Lexpro Offices / Contact Details Waverley, PretoriaWaverley, Pretoria Tel: Werno Gevers | LP Greyling Route 21 Corporate Park, IreneRoute 21 Corporate Park, Irene Tel: (012) Charmaine Schulz | Chris Lubbe Arcadia, PretoriaArcadia, Pretoria Tel: (012) Nicolise du Preez | Carl Holiday Somerset WestSomerset West Tel: (021) Hein Low | Monique Pretorius | Stefan Swanepoel Welgemoed, BellvilleWelgemoed, Bellville Tel: (021) Anneke Schulz Garden Route, MosselbayGarden Route, Mosselbay Tel: (044) Elainne Bouwer Free State & KZN, BethlehemFree State & KZN, Bethlehem Tel: (058) Ronel Schulz OTHER BRANCHES Route 21 - Pretoria Hatfield – Pretoria George – Garden Route


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