CIMS Navigation Tips Function keys Working with spool files/ jobs CIMS navigation
Function Keys Function Keys – “F” keys –F1 –Help –F3 – Exit –F4 – Lookup –F5 – Refresh –F12 – Cancel Field Exit –Defined by keyboarding mapping
CIMS Navigation Assignments Menus –Choose menu number to enter menu option –Use Enter key to go to previous menu Command Screens –Used to add, change, lookup, index, and delete information. –Use “E” to go to previous screen
AS400 Commands Use Escape to access AS/400 Operational Assistant (TM) Menu –Work with printer output 2 to change printer 4 to delete 5 to view online 6 to release –Work with jobs Statuses – JOBQ, ACTIVE, MSGW, OUTQ
Journal Entries Types of journal entries –Adjusting – transactions –Budget –Encumbrance Must be balanced transaction – debits equal credits
Month End All users need to be out of FMS & EMS Close month as many times as needed Associates transactions with month name
Bank Accounts Bank accounts – define GL number to post transactions to –Inter-fund transfers through 999 account –Keyword determines interfund entries.
Cash Clearing The total amount of cash in bank (for all funds) is not recorded in an “interfund”account. A “Cash Clearing Fund” (999) with an interfund account is defined. The Cash Clearing Fund (999) account is identified on the bank identifier screen as the general ledger cash account. The system automatically adjusts the interfund accounts each time a cash transaction between funds is recorded to keep all funds in balance. The total of all funds’ Cash in Bank account balances should always match the actual cash in bank.
Deposit Entry Enter amount for deposit document Enter revenue accounts on detail screen
Deposit – Cash Clearing Interfund Account 999.0101.900.000.000 General Cash Account 100.0101.900.000.000 General Revenue Account 100.1111.000.000.000 Grant Revenue Account 250.1111.000.000.000 Grant Bank Account 250.0101.900.000.000 Deposit $500,000 - $200,000 to general fund and $300,000 to Grant Fund 500,000.00 200,000.00 300,000.00 200,000.00 300,000.00 200,000.00 300,000.00