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Internet Contracting Estimating and Accounting System ICEAS Multi-Client Software Presented By: I C E A S.

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Presentation on theme: "Internet Contracting Estimating and Accounting System ICEAS Multi-Client Software Presented By: I C E A S."— Presentation transcript:

1 Internet Contracting Estimating and Accounting System ICEAS Multi-Client Software Presented By: I C E A S

2 ICEAS Mission Statement To enable our clients to harness the power of the internet to continually improve operational efficiency, communication, and project controls To enable our clients to harness the power of the internet to continually improve operational efficiency, communication, and project controls.

3 Internet Project Management Universal Access Universal Access Installation-free set-up Installation-free set-up Real-time information Real-time information Instant upgrades Instant upgrades 24/7 access from any online computer with valid username and password 24/7 access from any online computer with valid username and password Need only browser software Need only browser software Instant communication and information Instant communication and information Stay current with technology Stay current with technology

4 ICEAS Internet Software Owners login and see their own logo with yours Owners login and see their own logo with yours User-Friendly Formatting User-Friendly Formatting 4 tiers of access for the contractor and 3 for the owner 4 tiers of access for the contractor and 3 for the owner No banner ads or ICEAS self-promotion No banner ads or ICEAS self-promotion ICEAS exclusive features: Forms look like spreadsheets, no flash Forms look like spreadsheets, no flash Smart features to track user progress Smart features to track user progress Ad-free workspace Ad-free workspace Custom look for each owner Custom look for each owner

5 ICEAS Project Management Documentation Control Documentation Control Work-flow process control Work-flow process control Tiered access for owner and contractor Tiered access for owner and contractor No duplicate data-entry No duplicate data-entry Printable documents and an online filing cabinet Printable documents and an online filing cabinet Automated and to do list Automated and to do list Users see only relevant information and are guided to the areas they need Users see only relevant information and are guided to the areas they need Uploads and downloads for integration with existing systems Uploads and downloads for integration with existing systems

6 ICEAS Base-Systems Online requesting and project tracking Online requesting and project tracking Three estimate and invoice versions Three estimate and invoice versions Fast access to project schedules, reports and historical information Fast access to project schedules, reports and historical information To Do List! To Do List! File search by P.O #, keyword, project # or requestor File search by P.O #, keyword, project # or requestor Upload to and from existing systems Upload to and from existing systems

7 ICEAS Client Services and Support Technical Support Technical Support Customization services Customization services Consulting Services Consulting Services Onsite Training Onsite Training Individually assigned technical support personnel Individually assigned technical support personnel Custom reports, comparative data, systems integration Custom reports, comparative data, systems integration By telephone and onsite By telephone and onsite Training of teams and local staffs by request Training of teams and local staffs by request

8 Data Storage and Back-up Contracted server maintenance Contracted server maintenance Corporate back-up and data retrieval Corporate back-up and data retrieval Client archiving and back-up Client archiving and back-up Area server hosting Area server hosting Back-up daily from servers in St. Louis by Expert Host Back-up daily from servers in St. Louis by Expert Host Backup from offices in Michigan daily Backup from offices in Michigan daily CD archiving of data periodically as requested CD archiving of data periodically as requested If available and verifiable If available and verifiable

9 ICEAS Savings Items Administrative Time - Administrative Time - No loss of data due to admin turn-over, filing errors No loss of data due to admin turn-over, filing errors Drastic reduction of filing client paperwork and searching for documents tracked in ICEAS Drastic reduction of filing client paperwork and searching for documents tracked in ICEAS Money tracking - invoice payment tracked in system Money tracking - invoice payment tracked in system Information generated instantly available to decision- makers for faster response Information generated instantly available to decision- makers for faster response Elimination of duplicate entry, time-consuming data compilation, and associated human error Elimination of duplicate entry, time-consuming data compilation, and associated human error Field-entered data available from corporate offices and integrated with in-house systems Field-entered data available from corporate offices and integrated with in-house systems

10 Project Manager Impact hunting for historical information on projects (change- orders, estimates, lost invoices) hunting for historical information on projects (change- orders, estimates, lost invoices) ICEAS drastically reduces project manager time spent: ICEAS drastically reduces project manager time spent: communicating with owners about paperwork communicating with owners about paperwork Tracking payment status Tracking payment status While dramatically increasing time spent: While dramatically increasing time spent: communicating about project work with owners communicating about project work with owners pursuing new business pursuing new business visible and on the jobsite visible and on the jobsite

11 Client Case Study Before ICEAS 1. 2 Administrators/jobsite 2. Weekly calls From Controller 3. Project Manager onsite 4. Contractor/Owner faxing, duplicating, and courier of paperwork between owner/admin and admin/corporate office on a daily basis 5. Requestor calls for information and reports daily 6. Duplicate entry of data 7. Incorrect or loss of data due to human error and admin turn over After ICEAS 1. All admin from corporate office 2. Rare calls from Controller 3. Project Manager split between 3 sites 4. Admin from corporate with all original paperwork available online 5. Requestor access to reports and information online 6. Automatic transfer from one data source 7. Reliable, up-to-date information

12 Client-Generated ROI Projections

13 Summary ICEAS-MC Offers: ICEAS-MC Offers: Easy access to project paperwork Easy access to project paperwork An integrated approach to project administration An integrated approach to project administration Value added services to owners Value added services to owners Marketing built-in to business practices Marketing built-in to business practices Work-flow management and central controls Work-flow management and central controls


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