Presentation on theme: "The EBSCONET Subscription Management System is a multi-lingual"— Presentation transcript:
1The EBSCONET Subscription Management System is a multi-lingual Electronic Resource Management Bern, Februar 2007The most intuitive and comprehensive tool to manage your subscriptions efficiently in the e-world!The EBSCONET Subscription Management System is a multi-lingualWeb based tool designed to help subscription staff efficiently managetheir electronic and print journals.
2Customer Benefitstake control of the entire subscription management processreceive a comprehensive overview of your subscription portfoliogain access to EBSCO’s title file with more than 300,000 titlesget information on hundreds of publisher packagesefficiently manage the access and registration of all e-journals and packagestrack your activity and control your budget with a wide range of reports.
3Title Search Title Information Orders Claims Reports Let’s now take a look at these and other enhancements in greater detail…Electronic Resource Management Februar 2007
4Title SearchUsers can limit a search to titles that are available for their location or can also expand within EBSCO’s active title file.Multiple search optionsEvery result list includes the original search function, and the results display in a clean, tabular format that can be used to dynamically sort or filter results.
5Title Search Look for hundreds of publisher packages.
6Title Information Title Search Orders Claims Reports Once results have been tabulated, retrieving title information is made easy…Electronic Resource Management Februar 2007
7Title InformationFind information about customer’s subscribers that already subscribe to the order through EBSCO.Locate all bibliographical information.Compare available formats for each title via an Alternative Format panel.-Title Detail – data organized by subject/sub-category.-shows user if they have any subscribers for this title; also shows the last four years on order-shows Alternative Format with a link to the title record for other formats-links to other data such as Index Services and external sites-lists any publisher package in which the title is included-cover image displays included when availableCheck whether a title is part of a Publisher Package and if the individual library has an order for that title.Links to related title data such as Access and Registration information and volume issue information display here.
8Title Information Important information about the publisher policy -publisher terms and conditions for orders, cancellations and claimsImportant information about the publisher policyRates shown in customer’s billing currency
9Order Information Title Search Title Information Claims Reports Now let’s take a look at the options EBSCONET® provides when placing orders for a title…Electronic Resource Management Februar 2007
10Order Information create your orders online retrieve crucial financial and invoice informationview four years of order dataquickly verify access model information, including archival rights and registration details via an Access and Registration screenan Order Details page includes complete order details, invoice information, claim history and adjustments, all viewable from a single screen. You can link directly from claims listed on this page to a detailed claim view for more informationsave staff time by eliminating the possibility of cancelling non-cancellable titles.
11Order Information Multiple search options All orders pending, active and expired are available from same search options.
12Order DetailsOrder History provides the ability to update ILS, Fund Code, HEGIS and Purchase Order information.EBSCONET notifies you that the publisher has advised the title is non-cancellable; your CSR is notified via .Order Details organized in logical panels, hyperlinks to key data elements and resources such as A&I information, Volume/Issue information, etc.-summary of claims-invoice information and any order adjustment-additional information to be displayed in any customer-defined fields-action buttons to allow claiming, modification, cancellation, etc.Internal comment fields are provided for making notes about a particular title.
13Claims Title Search Title Information Orders Reports The My Claims function allows you to search for two year’s worth of claims…Electronic Resource Management Februar 2007
14ClaimsClaiming is possible for an individual title within a membership/combination or package, reducing the time spent trying to find a title that comes with a membership or in a package.Create your claim online for missing or back issues.View claim status and response.Add, edit or delete notes for the claim, including personal user notes.My Claims can be used to access and update claim history for the previous two years.
15ClaimsIncreased ordering and claiming capabilities provides you with a follow-up claims management tool:Interactive Claim Checkerincludes an export option to facilitate the resolution of a claimclaim multiple issues via publication scheduletrack claim status and action items via Claim Notes (can be assigned to staff or to your CSR).
16Claim CheckerClaim Checker provides multiple search options including by account and subscriber.-ability to download to Excel or other formatsResults are displayed in tabular format to allow further sorting and filtering.-drop down menu to choose action on claim.
17Claim Details-Claim Details includes claiming restrictions from publisher-Missing Copy Bank link (only shown when there is an issue for this title in the MCB)-Volume/Issue data which is currently captured from JETS-action buttons (only shown if relevant to this record)
18Reports Title Search Title Information Orders Claims Electronic Resource Management Februar 2007
19ReportsGenerate online reports in a variety of formats right from your desktop.Access EBSCO’s most popular serials management reports such as:Summary of PublicationsSubscriber ListCollection Assessment ReportE-Journal Access and Registration ReportPublisher Package ReportClaims ProcessedCurrent SubscriptionsHistorical Price AnalysisJETS reportsand Ownership/Access reports.
20ReportsAbility to select reports at account level for any account a user is authorized to access.Report can appear either sorted by name or grouped by category.Information contains brief description of report and layout.
21ReportsSummary of Publication allows further sorting options for results.
22More features… Missing Copy Bank: Searches can include titles in the EBSCO Missing Copy Bank.A printable list of Missing Copy Bank titles is also accessible on EBSCONET.Results can be sorted, filtered and used for title selection to place orders for missing issues.Missing Copy Bank is a free service to EBSCO customers.
23Missing Copy Bank -multiple search options Results can be sorted, filtered and used for title selection to place orders for missing issues.
24More features … Help site: EBSCONET contains context-sensitive help screens that can be accessed from any EBSCONET page.How To demos guide you through major features as a form of recorded training.Contact site:EBSCONET also provides customers with dedicated contacts to ensure all needs are met.
25Administrative Accounts Your institution can designate an EBSCONET administrator who can create logins and control permission to various functions via the User Administration feature.Accounts can be created and updated in real time:search user profiles by first or last nameoption to auto-generate an to new or edited user profiles with customer code, username and password information includedname or changes to your administrator account are automatically sent to your EBSCO customer service representative.
26AdministrationSet Options to modify your EBSCONET default settings, such as language, font size, password prompts and more. Send s to users with login information when adding or editing a user’s profile.Set authorization levels for their individual users.Some of the User Authorization Options include:disable the display of title cover imagesset varying levels of access permissions for orders, claims, renewals, claim checker, Missing Copy Bank and JETS Order Activityselect authorization for available reportsdisable the ability to create new subscribers.Maintain customer’s user accounts and create customized users and allocate authorization levels:IP Authentication (view-only accounts)login and password authentication.
27Administration Add, edit or delete users in EBSCONET very easily. Every user can have different level of authorization.Users can manage their account preferences.
28More Information / Contact For more information visit:EBSCO Information Services GmbHSachsendamm 2-7, BerlinSabine TeichertTel.:Frank BertschTel.:Electronic Resource Management Februar 2007