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Presentation on theme: "FARMHOUSE FRATERNITY UNIVERSITY OF ALBERTA STRATEGIC PLAN OF ACTION 2004."— Presentation transcript:


2 Vision Statement To excel, within our own campus, as well as internationally within FarmHouse, to become a stronger, more unique chapter that adds to the rural diversity that we treasure and uphold. We will build the whole man, uphold the old and create new traditions, and continue to excel within our community. Leaders in our chapter will strive to reach higher levels of scholarship and recruitment, and we will be grateful for the predecessors of this chapter.

3 Mission Statement Continue to Build the Whole Man

4 Overview of Strategic Plan This strategic plan was created by the whole chapter to provide us with a written set of goals and objectives, that will be measured, and if necessary changed, in order to make us a better chapter. It will be updated annually by the entire chapter at the winter retreat, and reviewed monthly by the Strategic Plan Evaluation Committee. It will provide the new executive with a guide and a sense of direction to follow for their term. Areas needing focus are mentioned in this plan, and can change from year to year, based on the concern of those involved in the review of this plan.

5 External Factors Affecting Our Chapter Pros Vacancy rate / cost Location to campus Secondary education becoming essential for further employment, therefore increasing university population Dry fraternity Initial involvement on Campus Cons Decreasing enrollment in agriculture program and rural population Fraternity image in Canada Lack of knowledge of fraternities Decreasing extra-curricular activities by students Cost of joining

6 Focus Areas Recruitment Housing Scholarship Greek Relations Community Involvement Alumni Relations

7 Recruitment Key Action StepsChampionCompletion Date Measurement 1.) Involve all members in the recruiting process Rec. Committee/Whole Chapter ContinuousMembers bringing potential pledges over/Size of Hotlist 2.) Have and effective rush workshop at winter retreat V.P. Rec. / Whole Chapter January 2004The written feedback and the spread of ideas 3.) Maintain effective recruitment tools (e.g. Hotlist, pamphlets, etc.) V.P. Rec.ContinuousEnsuring recruitment tools are completed and maintained 4.)Start a monthly e-mail to actives, pledges, and alumni to promote and actively recruit Rec. CommitteeMonthlySend e-mail out monthly and receive feedback in e- mails 5.) Have 2 rush events per year Rec. Committee, V.P. Brotherhood, IFC/Social September 2004 Number in attendance – especially potential pledges 6.) Initiate a minimum of 15 members in term and fill house Rec. Committee, Whole Chapter November 2004 Number of new initiates

8 Housing Key action stepsChampionCompletion Date Measurement 1. Summer House Action PlanSummer House Organizer, Summer Tennant April 1, 2004Have plan in place 2. Implement yearly contract.House manager, President September 31, 2004 Completed contract 3. House Fix-It DayHouse Manager, Alumni Relations Twice per yearAlumni Involvement and House Improvement 4. House Manager / Property Manager Meeting House managerMonthlySelf-Inspection Sheet 5. Increase cost efficiencyV.P. House Finance / Tim Henderson Yearly / September 1, 2004 Audit of yearly budget 6. Long – term investments into house Property Manager, House Manager, Association President Spring Association Meeting House Manager / Property Manager meeting, review of chapter house obligations

9 Alumni Relations Key action stepsChampionCompletion Date Measurement 1.) Send out newsletter once a semester to at least 10 other chapters, international headquarters, and parents. Alumni RelationsOctober 1 and February 1 every year Feedback from alumni, parents, and other chapters 2.) Implement an alumni event once a semester. Officer, and designated Committee Spring initiations and fall term Attendance 3.) Alumni Fix-it DayAlumni Relations, and alumni volunteers April 2004Attendance 4) PhonathonOrganizing: Officer. Phoning: Everyone 1 week before newsletter release Improving accuracy database and involvement

10 Greek Relations Key action stepsChampionCompletion Date Measurement 1.) Host one exchange with each womens fraternity every year and one with a mens fraternity IFC/SocialExecutive turnover Number of exchanges and attendance 2.) Each active member participate in or attend at least two Greek events per year. IFC/Social and other members All yearAttendance 3.) Assist with at least one Greek function per semester IFC/SocialAll yearReception and attendance 4.) Have a meeting with the IFC advisor every year IFC/Social, President End of each year Completion and ideas brought about 5.) Assist with another Fraternitys philanthropic event IFC/Social, President End of each year Completion and attendance

11 Community Involvement Key action stepsChampionCompletion Date Measurement 75% of members in one other club organization PR/PhilanthropyEnd of yearAttendance Chapter completes one campus wide event per year. i.e. Turkey Trot or Anchor Splash Sports and IFC/Social End of yearYes/No 95% of Chapter members provide at least 10 hrs of community service per year. PR/PhilanthropyEnd of yearAttendance Chapter has one fundraising event per year that all the profit go to a charitable organization PR/Philanthropy and Fundraising Committee End of yearYes/No

12 Scholarship Key action stepsChampionCompletion Date Measurement 1.) Maintain quiet study area in the house where no other activity takes place. Scholarship and entire chapter ContinuousArea maintained and used 2.) Punishment and reward system for poor and good school attendance. Scholarship and Secretary At the end of each semester Classes missed recorded and money given to winner 3.) Quiet Hours set and adhered to.Scholarship and entire chapter ContinuousHouse is quiet within specified time 4.) Study Buddy system established. One pair competes against another pair. Scholarship and entire chapter ContinuousBuddies help each other out and have friendly competition with another pair 5.) Award for most improved GPAScholarshipAt the end of the semester Award is given out


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