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ADVISORS CHECKLIST A monthly Guide.  Volunteer to help with beginning school activities (e.g., orientation)  Plan membership drive, set a regular meeting.

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Presentation on theme: "ADVISORS CHECKLIST A monthly Guide.  Volunteer to help with beginning school activities (e.g., orientation)  Plan membership drive, set a regular meeting."— Presentation transcript:

1 ADVISORS CHECKLIST A monthly Guide

2  Volunteer to help with beginning school activities (e.g., orientation)  Plan membership drive, set a regular meeting time and place, as well as a method of communication between members  First club meeting – begin dues collection for returning members  Submit Key Club field trip forms if required and put in club calendar to avoid conflicts  Focus on fundraising for DCON  Make any contact corrections needed with the division Lt. Governor and local Kiwanis club  Request of Kiwanis funds for their next year’s budget  hold a board meeting with officers to map out service projects and establish a routine for the club’s regular meetings

3  By 5 th of the month, have club secretary submit monthly report on activity that occurred in the previous month  Make plans to attend the divisional rally  Update the current year’s Officer Information Form (OIF) (Secretary)  Order club shirts  Plan for UNICEF project  Review back to school mailing from Key Club International  Plan ways to support Governor’s Project  Faculty Advisor receives dues password from KCI to school address  By 30 th complete membership drive and collect dues

4  By 5 th of September—remember, the monthly reports detail the activities of the previous month– club secretary report is due  Check dates for Divisional rally  Update the current year’s Officer Information Form (OIF) (Secretary)  Trick of Treat for UNICEF  Plan projects and activities for Key Club Week at beginning of November  By 31th have the club treasurer update membership at the Membership Update Center, prints invoice, and puts check in mail for early bird dues or arrange for online payment  Make sure the club’s yearbook picture is scheduled and that the club secretary is assigning a photographer to club projects

5  By the 5 th of October, club report is due (Secretary)  Check Division Rally dates  Update the current year’s Officer Information Form (OIF) (Secretary)  Host Key Club Week  Plan induction ceremony for new members for December  Send in money for Trick or Treat for UNICEF  By 30 th, if not done in October, Treasurer updates membership at the Membership Update Center, prints invoices, and submits dues check to Key Club International  Begin planning Christmas social and/or events

6  By the 5 th of November the club report is due (Secretary)  Update the current year’s Officer Information Form (OIF) (Secretary)  Host induction ceremony for new members for December  Conduct Christmas projects and/or social  Have club officers rate their performance for the first half of the year  Schedule an extended board meeting to plan the second half of the year  Participate in Kiwanis Christmas auctions or service projects

7  By the 5 th of January, the December report is due (Secretary)  Begin making plans for officer elections to be held in February  Hold an extended board meeting to plan for spring activities  Complete fundraisers for DCON  Begin discussing DCON attendance  Check with school officials concerning permission slips and chaperones for NOT and DCON  Print off competition forms for students interested in competing in individual events at DCON  Make plans to attend N.O.T (New Officer Training)  Check LAMISSTENN Key Club website for online registration forms for NOT and DCON

8  By the 5 th of February, the January report is due (Secretary)  By 28 th elections for new officers must be completed  Make sure registration and hotel registration for NOT is complete  Distribute permission forms and medical forms to students attending NOT  New officers shadow current officers and learn position  Complete the next year’s Officer Information Form (OIF) (Secretary)  Check with students preparing for individual DCON competitions  Begin planning installation an awards ceremony  Online Registration for DCON  Clubs that have not paid dues are suspended and ineligible to attend DCON

9  By the 5 th of March, the February report is due (Secretary)  Send in dues for any new members joining this semester  Collect permission slips and medical forms for NOT. Finalize travel plans  Complete DCON registration and send in money  Complete next year’s OIF form (Secretary)  Elect two members to attend district conference as delegates  Complete award and scholarship applications  Distribute permission forms and medical forms for DCON. Finalize travel plans for DCON  Complete Annual Achievement Report

10  By the 5 th of April, the March, report is due (Secretary)  Complete/Update the current year’s Officer Information Form (OIF) (Secretary)  Attend district conference—have fun!!!!!!!!!  Order pins, certificates, etc. for officer installations next month and plan for event  Check LAMISSTENN website for information on ICON  Order any graduation or end of the year recognition material

11  By the 5 th of May, the April the report is due (Secretary)  Complete/Update the current year’s Officer Information Form (OIF) (Secretary)  Raise money for ICON (send at least 2 members). Check with LAMISSTENN website for registration and travel information  Attend Kiwanis meeting and report on DCON (President)  Arrange for Lt. Governor to install new officers (President)  Attend any training session set up by Lt. Governor (Officers)  Assist President, if needed, in creating committees and assigning committee chairs  Hold installations and awards ceremony  Begin planning for summer projects and board meetings

12  By the 5 th of June, the May report is due (Secretary)  Complete/Update the current year’s Officer Information Form (OIF) (Secretary)  Club officers should set up summer officer/board meetings to plan membership drive and projects during first part of the school year  Attend ICON  Attend Kiwanis meetings (officers, members, advisor)  Plan and conduct some service or other activities over summer  Plan ways to work with K-Kids, Builders, CKI, Aktion, Kiwanis  In this month or next, Kiwanis President and advisors meet with principal

13  Club contact information ntact%20info.html Secretary monthly reports nthly%20Report.html


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