Presentation on theme: "Emergency Preparedness and Response"— Presentation transcript:
1Emergency Preparedness and Response NOTE: Introduce yourself and take this opportunity to explain to your audience your background and your history with this organization and others. If you have put some information in the instructor notes to the right refer to it now.Remember, at the beginning of each presentation you can engage your audience and make them want to listen to what you have to say.You may also want to ask your audience what they want to get out of this presentation. Take the time to make notes on any responses.Advise the class that this presentation is designed to help them understand your Emergency Preparedness and Response Program.
2Training Outline Regulatory Requirements Definitions Responsibilities Orientation of WorkersEmergency Warden Orientation and TrainingRequirements for SupervisorsSupervising Rescue OperationsUse this overhead to outline what you intend to present during this presentation. Expose the lines one at a time reading the line as it is exposed.This and other “introduction” overheads are intended to “tell the class what you are going to tell them”.Tell the class you intend to cover the following in this presentation:During this presentation I will cover the following topics:Regulatory RequirementsI will briefly explain the Policies and Regulations that apply.DefinitionsI will explain some of the definitions that apply to this program. Other definitions will be explained as we progress.ResponsibilitiesI will explain the responsibilities of the key players in the program.Orientation of WorkersDuring this portion I intend to look at an emergency from the workers’ point of view. I will answer such questions as:What do I do in an emergency?What can I do to prevent fires?How do I report to First AidEmergency Warden Orientation and TrainingIn this part I will examine the emergency through the Emergency Warden’s eyes. We will define the Warden’s responses in various emergencies.Finally, I will spend some time talking about:Requirements for SupervisorsThis part of the presentation will look at what the Supervisor does BEFORE, DURING and AFTER an incident. I will talk about such subjects as:ReportingDocumentationCommunication andUsing internal and external rescue groups
3Regulatory Requirements Display the title overhead then expose each line one at a time on the first and succeeding overheads:If you have taken the opportunity to copy the regulations, then hand them out now. If your audience has copies of the WorkSafeBC Occupational Health & Safety Regulation, have them refer to the regulations.I will now take some time to fully explain the WorkSafeBC policy and WorkSafeBC Regulation requirements. This may take some time as I illustrate and discuss the points. However, the time spent is very useful because it also serves as a roadmap of our Emergency Preparedness and Response Program. You can compare what is required to what we have in our program.
4Regulatory Requirements Applicable RegulationsRisk assessments doneWritten policies and procedures implementedEmergency exit routes provided and markedEmergency lighting of workplace and exit routesThe WorkSafeBC Occupational Health and Safety Regulation Sections that apply are , 4.69, 5.85, , , 8.36(1), 9.37, and Part 32I will now briefly explain what these Regulations tell us.They tell us that a risk assessment must be completed in any workplace where a need for EVACUATION or RESCUE might arise. This risk assessment must take into consideration factors such as:The presence of toxic process gases like chlorine or ammoniaThe existence of materials onsite that could pose a risk to workers or fire fighters in the event of emergency (for example, are there fuel tanks or other flammable or explosives on site?)They must take into account any risk posed by emergencies at adjacent workplaces (for example, is our facility located near a fuel storage area, near hazardous industries, close to rails where dangerous good might be shipped?)You might ask:Can anyone give me an example of something that could pose a risk to fire fighters?You might answer:Large volumes of paints, large propane tanks, chlorine, ammonia, and fuel storage.When a risk is identified, we are required to ensure that written procedures and policies are implemented to eliminate or minimize the risk. Written procedures are required, at a minimum, for work of the following types:Where there is a risk of entrapmentWhere there are persons who require physical assistance to be movedWith hazardous substancesIn confined spacesAt high anglesUndergroundOn or over waterWhat is meant by entrapment?You might answer :A situation where the entrance to an area is closed off or cannot be accessed in the event of emergency.Emergency exit routes must be provided and marked if regular exits could become dangerous or unusable in the case of an emergency.If failure of the lighting system would cause a risk to workers, an emergency lighting system must be provided for the workplace and exit routes.
5Regulatory Requirements Supervisors must inform workers of riskAnnual emergency drillsInventory of substances that endanger firefighters/rescuersProvide emergency wash facilitiesTrain workers in fire preventionSUPERVISORS must inform workers who may be exposed as to the nature and extent of the risk and must instruct workers on:RecognitionPreparedness andResponse to potential emergency evacuation and rescue situationsEmergency drills must be held at least annually and records must be kept.If there are substances on site that would endanger fire fighters or workers in an emergency, such as controlled substances governed by WHMIS, explosives, pesticides, radioactive material, consumer products or hazardous wastes, the organization must keep an inventory of the materials. The organization must alert the local fire department to the nature, MSDSs and locations of the materials.The EMPLOYER must provide emergency washing facilities in any work area where a risk assessment has shown that workers' eyes or skin may be exposed to harmful or corrosive materials.You might ask:Can anyone give me an example of where an emergency washing facility would be required?You might answer:Working with liquid chlorine, working with corrosives, or working in a battery filling area.All workers must be TRAINED in fire prevention for their respective work areas as appropriate, emergency procedures for any hazardous materials onsite and the emergency evacuation procedures.
6Regulatory Requirements Toxic GasesProvide emergency ventilationProvide shutdown and containmentEmergency rescue - qualified workersPersonal Protective EquipmentMaintenance of equipmentIf TOXIC process gases such as AMMONIA or CHLORINE are used in the workplace, the employer must provide emergency ventilation and an emergency shut down system to ensure containment and control of an accidental release. If the nature of the work could prevent a worker escaping from the contaminated area, the worker must carry an emergency escape respirator.If emergency action or rescue is required by workers, only properly instructed and QUALIFIED workers may be exposed to the hazard, and every possible effort must be made to control the hazard while their work is being done. At least one member of the rescue team must hold a valid level one first aid certificate.Workers performing rescue or evacuation must wear personal protective equipment and clothing appropriate to the hazards.Rescue and evacuation equipment must be maintained according to the manufacturer's instructions. The maintenance of that equipment must be documented.
7Regulatory Requirements Maintain effective communications with rescue and evacuation personnelAny worker assigned to firefighting to be physically fit and trained annuallyProvide rescue for workers entering a confined spaceEffective communication must be maintained between the workers engaged in rescue or evacuation.Any workers who are assigned to fire fighting duties must be trained annually and be physically capable of performing their assigned duties safely and effectively before being permitted to do them.You might ask:What is meant by being physically capable?You might answer:Two examples might be able to wear a respirator and be able to climb stairsThe employer must provide for rescue when a worker enters a confined space.
8Regulatory Requirements Written evacuation procedures must include:Notification of workers about an emergencyEvacuation of all workersNotification of the fire departmentNotification of adjacent workplacesWritten evacuation procedures must include methods to:Notify workers about the emergencyEvacuate all workersNotify the fire departmentNotify adjacent workplacesYou can see that the regulatory requirements are considerable. It follows that our Emergency Preparedness and Response Program must be well thought out, very detailed and very thorough
9DefinitionsDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time:I will point out some of the definitions that are used the program.(There are other definitions in the program that are applicable mainly to the program planners and are not given here).
10Definitions Emergency A present or imminent event Requires prompt coordination or special regulationFirst, an EmergencyAn emergency is a PRESENT or IMMINENT event that Is caused by accident, fire, explosion or technical failure or by the forces of nature, andIt requires PROMPT COORDINATION OF ACTION or SPECIAL REGULATION OF PERSONS OR PROPERTY to protect the health, safety or welfare of people or to limit damage to property
11Definitions Emergency Supervisory Personnel (Chief Emergency Warden) Supervises emergency response and rescue operationsEmergency Supervisory Personnel (a.k.a. Chief Emergency Warden)Those who supervise emergency response and rescue operations; NOT NECESSARILY THE SAME AS THOSE WHO USUALLY SUPERVISE WORKERS in the regular performance of their duties
12Definitions Emergency Warden The supervisor or individual who guides workers during an event.Emergency WardenThe supervisor or an individual who has been assigned, or accepted VOLUNTARILY, to GUIDE WORKERS DURING AN EMERGENCY EVENT, abiding by established procedures and protocols. There will be more information later in this presentation on the duties of emergency wardens.
13ResponsibilitiesDisplay this overhead as you introduce the Responsibilities section.I will now outline the RESPONSIBILITIES that apply in this program. I will give the basic responsibilities for several appointments. LATER in the presentation I will amplify some of these job descriptions and provide more information on just HOW they live up to their responsibilities.
14Responsibilities Employer Manager Emergency Coordinator Supervisor Emergency WardenWorkerJHS CommitteeUse this overhead to outline what you intend to present during this part of the presentation. Expose the lines one at a time reading the line as it is exposed.During this segment of the presentation I intend to explain the following responsibilities:The responsibilities of [[Corporation]] in the program:Manager responsibilitiesThe Emergency CoordinatorSupervisor responsibilitiesAn Emergency Warden’s responsibilitiesWorkers’ responsibilities; and finally we’ll discussThe Joint Health & Safety Committee’s responsibilities
15Responsibilities - Employer Ensure:emergency risk assessments are conducted and documentedemergency evacuation and rescue program is maintainedall facilities have accessible exit routesexit routes - marked and have emergency lighting as requiredDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time:[[Corporation]] is responsible for ensuring that appropriate procedures are in place to prevent emergencies where at all possible and for dealing effectively with emergency incidents when they do occur. Specifically, [[Corporation]] will:Ensure emergency risk assessments are conducted and documentedDesign and maintain the workplace emergency evacuation and rescue programEnsure that all facilities have accessible exit routesEnsure that exit routes are appropriately marked and have emergency lighting as requiredYou might ask:Do we have emergency lighting and how should it be checked?You might answer:We have emergency lighting that will be activated in the event of a power failure. It can be checked by pushing the test button on the unit to see whether or not it will work. This should be part of the safety inspections.
16Responsibilities – Employer (cont’d) Ensure:local emergency response plans are in placeworkers are trained in fire prevention, emergency evacuation and rescuean emergency coordinator is appointedEnsure local emergency response plans are in placeEnsure that workers are trained in fire prevention, emergency evacuation and rescue where requiredAppoint an EMERGENCY COORDINATOR and delegate authority for emergency management
17Responsibilities – Employer (cont’d) Establish policy to designate emergency wardens’ authorityEstablish policy to emphasize that emergency wardens have the ultimate authority during an emergency event evacuation, including drills
18Responsibilities - Managers Recruit emergency wardensEnsure emergency plans postedAssign responsibilities of other emergency personnelEnsure emergency evacuation and rescue risk assessments are completedDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time:Managers are responsible for:Recruiting emergency wardensEnsuring or assigning the posting of emergency plansAssigning responsibility to an individual to post floor plans, establish and identify muster stations, and maintain emergency lighting equipmentEnsuring that emergency evacuation and rescue risk assessments are completed
19Responsibilities – Managers (cont’d) Site specific emergency procedureEmergency hazard identification and risk assessmentCommunicationManagers – continuedDevelop or assist departmental supervisors in developing site specific emergency procedures, including those assisting the disabled during an emergencyCommunicate the results of emergency hazard identification and risk assessment to workersCommunicate with the emergency coordinator, outside agencies and emergency supervisory personnel, in the event of an emergency and as required
20Responsibilities – Emergency Coordinator Identify need for emergency responseReview and update risk assessmentsCompile and maintain documentationSecure agreements with outside agenciesDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time:The Emergency Coordinator is responsible for:Identifying positions, operational groups, worksites, jobs, tasks, activities, situations, etc., that may require emergency responseReviewing and annually updating risk assessments on the need for evacuation and rescueCompiling and maintaining emergency procedures, including communications, specific rescue procedures and operational guidelines, in cooperation with operational groups
21Responsibilities – Emergency Coordinator (cont’d) Designate workers to assist disabled individualsEnsure evacuation routes and floor plans are availableTemplate for site specific emergency plansRequesting and ensuring, by contract for service or agreement for reciprocal service, assistance for emergency rescue, by outside agencies, as identified and required by risk assessmentsDesignating workers who will assist disabled individuals during emergency evacuation proceduresMaking available floor plans showing evacuation routes and location of emergency equipmentMaking available a template for site specific emergency plansYou might ask:Can anyone tell me who is the emergency coordinator for our organization?You might answer:By giving the name of the emergency coordinator.
22Responsibilities - Designated Supervisor Emergency policies, procedures and work arrangementsUnderstand and follow emergency proceduresTraining - fire prevention, emergency evacuation and rescueDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time:Designated Supervisors are responsible for ensuring that workers:Are aware of and understand the policies, procedures and work arrangements that are in place to prevent emergenciesHave been introduced to, understand, and are able to follow emergency proceduresAre trained in fire prevention, emergency evacuation and rescue, as appropriate and applicable
23Responsibilities - Designated Supervisor (cont’d) Know emergency emergency response and rescue hazardsKnow how to request emergency evacuation and rescueBe aware of additional resources availableAre aware of the hazards due to emergency response and rescue activitiesKnow how to request emergency evacuation and rescueAre aware of the resources available to help them if they experience trouble dealing with emergency evacuation and rescue
24Responsibilities – Emergency Warden Be familiar with emergency programKnow names of First aid attendants and location of suppliesAssist in new employee emergency orientationDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time.Emergency wardens are responsible to:Familiarize themselves with the emergency procedures, exit routes, fire alarm pull stations, fire extinguisher locations, and assembly pointsKnow the location and name of the first aid attendants, and location of first aid suppliesAssist in the orientation of new employees on the emergency proceduresYou might ask:Has anyone here received an orientation on the emergency preparedness program?You might answer:There is now an orientation in place as part of this program.
25Responsibilities – Emergency Warden (cont’d) Recruit workersWear designated hardhat and high visibility vestEnsure area is evacuatedEnsure assistants are available to help in evacuationIn cooperation with supervisors, recruit workers to assist in the evacuation of disabled persons during an emergencyIn the event of an evacuation the emergency wardens are responsible to:Identify themselves by putting on their EMERGENCY WARDEN hardhat and high visibility vestEnter each area for which they are responsible, including washrooms, and direct occupants to leave the buildingEnsure that persons designated to assist in the evacuation of workers who need assistance are available
26Responsibilities – Emergency Warden (cont’d) Ensure that everyone has left the buildingReport to Designated Emergency Supervisor on state of evacuationPrevent re-entry of the buildingEnsure that everyone has left the buildingReport to the DESIGNATED EMERGENCY SUPERVISOR on the state of evacuation of the buildingPrevent re-entry of the building
27Responsibilities - Workers Provide input into risk assessmentsParticipate in education, training & drillsFollow workplace procedures for emergency evacuation and rescueFollow instructions of emergency wardens and emergency supervisory personnelDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time.Workers are responsible for:Providing input into risk assessmentsParticipating in education, training activities and drills for emergency evacuation and rescueFollowing the workplace procedures for emergency evacuation and rescueAccepting and following instructions of EMERGENCY WARDENS and EMERGENCY SUPERVISORY PERSONNEL
28Responsibilities - Joint Health & Safety Committees Review the effectiveness of drillsMake recommendations on possible corrective actionsDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time.The Joint Occupational Health and Safety (JOHS) Committee will review the effectiveness of drills and make recommendations to management on possible corrective actions as a result of emergency evacuation and rescue.You might ask:What are some of the things the safety committee might look for during drills?You might answer:There is a form in Appendix H to the program that can be used by someone to observe the effectiveness of an emergency drill. (You might want to refer your audience to Appendix H.)
29Risk Assessments and Potential Response and Rescue This segment of the presentation requires your input and customization. You must go back to your customization documents to find material to be used here. The slides can be readily customized in the PowerPoint program. Simply delete the title and replace it with your own, and add the three or four points that you wish to discuss.The purpose of this part is to explain what hazards have been considered in the program. You will list the hazards that were considered such as:FireEarthquakeNearby hazards requiring evacuationFloodTsunamietc.You may also wish to use some of the Risk Assessments to illustrate your lecture.
30Place slides that describe your Program here Customized SlidesPlace slides that describe your Program here
31Orientation of Workers Display this overhead as you introduce the Orientation of Workers. You may wish to “bring the presentation home” by researching and summarizing some of the Corporation’s (or the community’s) recent experience with emergencies:You might ask:Have there been any major fires?Have there been any spills?Have there been accidents with chemical release?Bomb threats?Tell the class that you intend to start the presentation by first explaining what every worker should know and be able to do in an emergency.
32Worker Orientation Evacuation Procedures Fire Prevention Use of Fire ExtinguishersSummoning and Reporting First AidUse this overhead to outline what you intend to present during this part of the presentation. Expose the lines one at a time reading the line as it is exposed.During this part I will cover:Evacuation ProceduresFire PreventionUse of Fire Extinguishers; andSummoning and Reporting First Aid
33Worker Orientation (cont’d) Evacuation ProceduresEmergency Phone NumbersPurpose of the PlanWho is in ChargeDuring an emergencyDuring an evacuationFirst AidMore InformationYou must develop additional overheads to explain the evacuation procedures. This can only be done once your program has been customized and the evacuation procedures have been developed to suit the locations.To help you, the following overheads have been provided ON THE ASSUMPTION that your Corporation’s Evacuation Plan will follow or be similar to the Draft Evacuation Plan found in the Program Framework. As you present this section you should have your Evacuation Plan available for reference by each student.I will now lead you through our Evacuation Plan.First, the Emergency Phone Numbers:Draw the student’s attention to the emergency phone numbers.Next, let’s look at the purpose of this plan.The purpose of this evacuation plan is to prepare all employees for an evacuation of the building so that, if and when the time arrives, they will act in a safe, rapid and orderly manner.Although the plan is primarily designed for "FIRE", it is also intended to function for other potential emergencies, such as earthquakes, bomb threats, or possible building occupations.WHO IS IN CHARGE?There can be several people in charge depending upon the situation.During the actual EmergencyThe Emergency Coordinator, [[insert name of Emergency Coordinator]] will coordinate services to all workers.During EvacuationsEvacuations are under the control of [[insert names of Emergency Wardens and the Worksite Emergency Supervisor (a.k.a. as Chief Emergency Warden) here]].You might wish to refer to a list of areas in your buildings that are the responsibilities of different emergency wardens[[Corporation]] or managers have appointed these personnel to carry out required planning and implementation of this plan, as required by the WorkSafeBC OHS Regulation.First AidAll First Aid services are legally under the direction and control of the building First Aid Attendants. The authority of the First Aid Attendant and provision of First Aid services are based on the standards established by the WorkSafeBC OHS Regulation.More InformationIf clarification is required on any point concerning this emergency plan, ask your supervisor. Supervisors should address their questions to [[insert the name or job title of your emergency coordinator here]].
34Worker Orientation Evacuation Procedures – continued Definitions: Emergency CoordinatorEmergency SupervisorEmergency WardenDesignated ReceptionistFirst Aid AttendantsEmergency CoordinatorThe Emergency Coordinator is designated by [[Corporation]] to coordinate the emergency procedures for evacuation and rescue for the organization, and to liaise with the emergency supervisor(s).Emergency SupervisorAn Emergency Supervisor is an employee designated by local management to be responsible for the implementation of the evacuation plan within a building or worksite. Note that this could be an assignment that applies only to emergencies.Emergency WardensEmergency Wardens are designated by the Emergency Supervisor to be responsible for the implementation of this plan on specific floors in a building or worksite areas.Designated ReceptionistDesignated Receptionist is an employee designated by the Emergency Coordinator to coordinate emergency communications pertaining to this plan.First Aid AttendantsThose persons who have been designated by local management and supervisors to provide first aid to workers at a workplace, and who hold an appropriate and valid first aid certificate for that workplace.
35Worker Orientation Evacuation Procedures - continued Communications AlarmsWorker notificationOutside notificationLet’s now talk about how we maintain communications during an emergency.First, Alarms:Two types of alarms may be used to evacuate the building:A bell alarm in the event of a fire, orA silent alarm (by verbal/written order) in the event of bomb threat or building occupation.Next, direct Worker Notification:The Emergency Warden will:Enter all rooms, including washrooms to ensure that all workers are notified of the evacuationPersonally notify any worker with a hearing impairment; andNotify the workers who are required to assist persons with a disabilityOutside Notification:The Designated Receptionist will notify the fire department and any adjacent workplaces that may be affected by the emergency. They will be told the nature of the emergency and that an evacuation is underway.
36Worker Orientation Evacuation Procedures – continued Securing EquipmentTurn off computersSecure laptopsSecure cash drawersShut off kitchen appliancesClose doors to record vaultsClose but do not lock doorsThe following equipment must be shut down or secured at the time of an evacuation:If time allows and it is safe to do so:Exit all computer programs and turn off all computersSecure all laptop computersSecure all cash drawersShut off all kitchen appliancesClose the door to the records vaultClose but do not lock all other doorsShut off all portable heaters
37Worker Orientation Evacuation Procedures Evacuation routes and emergency exitsAssembly Areas (Muster Stations)Evacuation Roles and ResponsibilitiesDesignated ReceptionistLine Managers and SupervisorsEmergency WardensEVACUATION ROUTES AND EMERGENCY EXITSIlluminated EXIT signs (red letters) identify all emergency routes/exits. All workers must know the evacuation routes to the two nearest exits in the immediate area. Refer to the appropriate floor plans posted near the reception area.ASSEMBLY AREASAll workers must meet at the following muster stations so that the emergency warden can do a head count thereby ensuring that everyone has left the building. Workers should not leave the muster station until the emergency warden has completed a head count. In the event that an employee is not accounted for, the emergency warden will alert the emergency response team to institute a search of the building. Workers may be putting others at risk if they leave the area.Note to Workers: If you are aware that one of your co-workers is absent from work at the time of the evacuation, please notify the emergency warden.MUSTER STATION LOCATIONSUsing overhead or handout site plans, point out the Muster Station locations. Ensure that each student understands the location.EVACUATION ROLES AND RESPONSIBILITIESThe following general roles and responsibilities and procedures were developed in compliance with Sections and Section 32 of the WorkSafeBC OHS Regulation.Designated ReceptionistThe designated receptionist will summon assistance (fire/police/security) when, and as directed by local building procedures.Line Managers and SupervisorsEach manager or supervisor has determined what special attention will be taken to protect records, securities, etc., in case of fire/evacuation and have assigned responsibility to designated personnel.HOWEVER, persons assigned must still follow the evacuation directions of wardens.Emergency WardensEmergency Warders have been assigned to the building. These co-workers have been trained and equipped deal with emergencies. There instructions and guidance are to be followed as they:Clear the buildingCheck routesDirect assistance to othersSecure the buildingCount peopleAdvise the Emergency Warden of any missing people and DO NOT RE-ENTER the building.
38Worker Orientation Fire Prevention Trash and litter Keep the workplace areas neat and cleanFire alarm pull stations and extinguishersKnow how to use fire extinguishersFire Prevention is not covered in detail within this part of the Emergency Preparedness and Response Program. The subject should be taught as a subject on its own when the use of fire extinguishers and other site safety talks can be combined. However, a few fire prevention fundamentals are included here in case the instructor wishes to cover the subject.A handout sheet on Fire Protection is provided and is used as a guide for this segment.Display the overhead title and explain the following as you continue to expose the overhead one line at a time.Because FIRE is likely to be the most likely cause of a building evacuation, we will now talk for a few minutes on FIRE PREVENTION.Fire is likely caused by poor housekeeping, carelessness or failure to follow instructions and can destroy your job, your income, and even your life.Some basic prevention measures can greatly reduce the chance of fire:Don't allow trash and litter to accumulate unnecessarilyKeep the workplace areas neat and cleanKnow where fire alarm boxes and extinguishers are locatedMake sure you know the different types of fire extinguishers and how to use them;
39Worker Orientation Fire Prevention - continued Check extinguishers in your areaStore hazardous materials in designated areasKeep exits free of obstructionsCheck periodically to see if they are charged and well markedStore hazardous materials in designated areasKeep exits free of obstructions
40Worker Orientation Fire Prevention - continued Smoke only where permittedKeep equipment clean and use it properlyHandle flammable liquids with cautionKnow location of emergency exits and proceduresSmoke only where permitted and properly dispose of buttsKeep equipment clean and use it properlyHandle flammable liquids with cautionKnow the proper exits and procedures in case of an emergencyThis ends the overhead topics. Continue with the narrative:If you store hazardous materials properly, the chances of fire, spills and accidents are greatly reduced. A leaking drum of lacquer thinner can be a fire hazard unless the right precautions are taken.Every workplace should have an emergency plan. In case of fire or other emergencies, procedures should outline who is to call the fire department and how the building is to be evacuated.When a fire or emergency evacuation does occur, don't panic. Keep calm and follow instructions. Know the right fire extinguisher for each type of fire.Following rules is not just the responsibility of the safety supervisor or the management--it's everyone's responsibility.It is also important to be aware of arsonists. Keep an eye out for unusually placed flammables, such as oily rags stored in peculiar places. If you watch for "offbeat" actions you may be able to spot the arsonist. Don't take the necessary steps yourself. Tell your supervisor at once.Fire prevention is everyone's job
41Worker Orientation Use of Fire Extinguishers Dry chemical extinguishersFoam extinguishersCarbon dioxide extinguishersWater extinguishersUsing fire extinguishers is not covered in detail within this part of the Emergency Preparedness and Response Program. The subject should be taught as a subject on its own when fire extinguishers can actually be used against a fire. However, a few fire extinguisher fundamentals are included here in case the instructor wishes to cover the subject.A handout sheet on Fire Extinguisher is provided and is used as a guide for this segment.If possible, bring one example of the various fire extinguishers used on the site into the classroom. During the lecture demonstrate each of the fire extinguishers in turn and explain:The typeThe type of fire it will fightWhere and how to pull the pinHow to aimDisplay the overhead title and explain the following as you continue to expose the overhead one line at a time.Fire--you think it can't happen, but it does, because even the most modern building is not completely fireproof. Almost anything will burn under certain conditions. You can't be too prepared nor have too much knowledge about fire safety.The most important thing to remember about fire extinguishers is that you must use the correct type for the kind of fire. There are several types of fires:Class A--Combustibles, such as wood, paper or clothClass B--Flammable liquidsClass C--ElectricalThe most common extinguisher is the multipurpose dry chemical type. It can be used for any class of fire. However, if the tag on the extinguisher is not labeled ABC, you must know the type of fire for which that particular extinguisher can be used.These tips on using the various types of fire extinguishers may help:Dry chem should be directed at the base of the fireFoam should not be sprayed directly into flames, but should be allowed to fall lightly on the fireCarbon dioxide should be directed at the edge of the flames, then moved gradually forward and upwardStreams from water extinguishers should be directed at the base of the flameDry chemical extinguishers should be directed at the base of the fireAt this point, employees should be shown how to handle extinguishers properly (in an upright position) and how to release the pins.Never take the attitude that any building is fireproof or that fire won't happen. Do what you can to prevent fires, but always be prepared by knowing what action to take if one occurs. Know where alarms and fire extinguishers are located
42Worker Orientation Summoning and Reporting to First Aid Revise this slide to agree with your ProgramThis overhead must be customized to match your finalized program. The overhead should give concise instructions on how a worker obtains First Aid. You should include the location of the First Aid Room and how to summon a First Aid Attendant.You should also include a statement that even if an injury is apparently “minor”, it must be reported to First Aid.
43Emergency Warden Orientation and Training Display this overhead as you introduce the Emergency Warden duties.
44Emergency Warden Orientation General EvacuationActivate fire alarmPut on hard hat, highvisibility vestGet work site register forroll callWhen the general evacuation alarm system is activated, the building will be evacuated, and Emergency Wardens will respond in the following manner:They will activate the fire alarm if not already active, put on hard hat, high visibility vest and collect work site register for roll call.
45Emergency Warden Orientation Check evacuation route(s)Put hand on exit door to feel for heatLook and smell for smokeCheck evacuation route(s) to be taken by doing the following:Put hand on exit door to feel for heat - Keep in mind that wood is an insulator and even a warm wooden door is cause for concernLook and smell for smokeIf the door feels warm/hot or there is smoke in the stairwell, ensure the door is closed and direct staff to the next closest exitIf the exit appears clear, send a runner ahead to ascertain nothing is blocking the exitIf heat is not felt, stay low and open door carefully to look and smell for smoke
46Emergency Warden Orientation Provide evacuation instructionsEnsure disabled staff get to areas of refugeEnsure everyone gets outInstruct all staff and visitors within your area of responsibility to evacuate the building by the designated evacuation routeDirect staff assigned to assist in evacuating persons with physical disabilities. Disabled staff are to be moved to areas of refuge and await assistance from assigned rescue workers of the site or the fire departmentWhen all persons have been evacuated from your area of responsibility, quickly search all rooms and washrooms to ensure no one is left behind
47Emergency Warden Orientation ALL SPACE CLEAR BEHIND THISDOORThe space behind this door is unoccupied.EVACUATION INSTRUCTIONS:Guide all people in a known space to the nearest emergency exit or assembly area, close all windows and doors, and hang this sign on the outside knob for reference by rescue agencies.Ensure all doors are closedPlace “all clear” tag on doorsLeave the buildingComplete roll callReport to designated personReport anyone missingAttempt to ensure all doors are closed, placing “All Space Clear” tags on doorknobs and leave the building (see Appendix F for sample of tag)Complete roll call at individual assembly area. Report to Emergency Supervisor or Emergency Coordinator or fire department via a runner or radioREPORT ANYONE MISSING TO THE Emergency Supervisor OR EMERGENCY COORDINATOR, HAVING CONFIRMED WITH YOUR STAFF THAT THE MISSING PERSON WAS IN FACT AT WORK AT THE TIME OF THE FIRERe-enter the building only upon instructions from the Emergency Supervisor or Emergency Coordinator or the responding emergency department
48Special ResponsesThis section can only be completed when you have finished the customization of your Plan and you find you have additional risks and have developed appropriate responses. If the following or any other situations exist, you must complete the overheads and include them in your presentation.
49Special Responses Spill Response Complete this overhead once your Program is ready
50Special Responses Earthquake Response Complete this overhead once your Program is readyThere is a typical earthquake response in A pendix G to the program that you can hand out and to which you can refer to.
51Special Responses Bomb Threat Response Complete this overhead once your Program is readyBomb threat response guides are generally available at the local police department.
52Special Responses Adjacent Workplace Hazard Response Complete this overhead once your Program is ready
53Requirements for Supervisors This part of the Emergency Preparedness and Response Program will require completion once your program is finalized. It will include the finalized arrangements for:Reporting incidentsProduction of documentationCommunications (radio, phone, intercom etc.)Supervision of rescue operationsNames and contacts for emergency response and rescue (internal)Names and contacts for emergency response and rescue (external)Display this overhead as you introduce Supervisor Requirements.
54Supervisor Responsibilities Reporting incidentsProducing documentationCommunicationsSupervising rescue operationsNames and ContactsUse this overhead to outline what you intend to present during this part of the presentation. Expose the lines one at a time reading the line as it is exposed.I will now introduce the final part of this presentation. In this part I will cover:Reporting incidentsIt is important to report all incidents even if an incident is solved at the local level.Production of documentationIncidents must be documented accurately and as soon after the incident as possible. Only in this way can we learn and improve our reactions and responses.(Cover any reports, forms or contacts for reporting and documentation.)Communications (radio, phone, intercom etc.)I will also cover the communication systems that will be used and records and logs kept.Supervision of rescue operationsI will outline the who and how of rescue operations.Finally I will cover the names and contacts for emergency response and rescue. I will cover this for both internal and internal rescue groups.
55Supervisor Responsibilities ReportingComplete this overhead once your Program is readyThis and following overheads must be created after your program is customized
56Supervisor Responsibilities DocumentingComplete this overhead once your Program is readyThis overhead will list documentation that is required as part of your program for emergency preparedness and response.
57Supervisor Responsibilities CommunicationsComplete this overhead once your Program is readyThis overhead will list types of communication strategies that you will use. These may include radios, cell phones or other forms of communication
58Supervisor Responsibilities Supervising RescueComplete this overhead once your Program is readyThis overhead will refer to your program for rescue, and how that rescue will be supervised.
59Supervisor Responsibilities Emergency Names and ContactsComplete this overhead once your Program is readyThis overhead will list emergency names and contacts for your organization
60Summary Why Have a Program WorkSafeBC Requirements Definitions ResponsibilitiesEvacuation PlanSpecific ResponsesEmergency Warden DutiesSupervisor ResponsibilitiesNote: remember that every presentation should have a clear ending. The best way to end a presentation is with a summary of what you have talked about. Then read each bullet of the overhead.This Summary may require editing depending upon your final Program AND what topics you cover in any given presentation.We have talked today about why an Emergency Preparedness and Response Program is required and looked at some of the background on how it was developed including the risks our Program is designed to minimize.We have looked at WorkSafeBC Policy and Regulation as it applies to the Emergency Preparedness and Response Program.We have talked about the definitions that apply.We have examined the responsibilities that are assigned in the ProgramWe also explained our Evacuation Plan and talked about preparation for, and response to: fire, flood, bomb threat, earthquake, spill or adjacent workplace hazards.We outlined the Emergency Warden’s duties.Finally, we talked about the supervisors’ role in ensuring the program continues to function correctly as well as the supervisors’ role in securing internal or external rescue resources.